Difference between revisions of "FrontAccounting/C2/Items-and-Inventory/English-timed"

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| 00:01
 
| 00:01
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| Hello everyone! Welcome to this tutorial on '''Items & Inventory in FrontAccounting.'''
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| Hello everyone! Welcome to this tutorial on '''Items & Inventory''' in '''FrontAccounting'''.
  
 
|-
 
|-
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|-
 
|-
 
| 00:10
 
| 00:10
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| '''Units of Measure'''
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| '''Units of Measure, Items, Item Category''' and '''Sales Pricing'''.
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'''Items''',
+
−
'''Item Category''' and
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−
'''Sales Pricing'''
+
  
 
|-
 
|-
 
| 00:19
 
| 00:19
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| To record this tutorial, I am using
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| To record this tutorial, I am using:
−
'''Ubuntu Linux''' OS version 14.04
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'''Ubuntu Linux OS''' version 14.04,
 
'''FrontAccounting''' version 2.3.25
 
'''FrontAccounting''' version 2.3.25
  
 
|-
 
|-
 
| 00:30
 
| 00:30
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| To practise this tutorial you should have
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| To practice this tutorial, you should have Knowledge of Higher Secondary commerce or
−
Knowledge of Higher Secondary Commerce or
+
knowledge of accounting.
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Knowledge of Accounting
+
  
 
|-
 
|-
 
| 00:38
 
| 00:38
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| Before we start let us understand the meaning of '''Items'''.
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| Before we start, let us understand the meaning of '''Items'''.
  
 
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|-
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|-
 
|-
 
| 00:53
 
| 00:53
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| Now, let us see the meaning of '''Inventory'''.
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| Now, let us see the meaning of '''inventory'''.
  
 
|-
 
|-
 
| 00:57
 
| 00:57
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| It is a complete listing of  
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| It is a complete listing of:
  
 
|-
 
|-
 
| 00:59
 
| 00:59
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| Stock in hand,  
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| Stock in hand, work in progress, raw materials and finished goods in hand.
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Work in progress,
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−
Raw Materials and  
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−
Finished goods in hand.
+
  
 
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|-
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| 01:14
 
| 01:14
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| Type '''localhost/account''' and press ''' Enter.'''
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| Type: '''localhost/account''' and press ''' Enter.'''
  
 
|-
 
|-
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|-
 
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| 01:34
 
| 01:34
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|  The page opens, and we can see various panels.
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|  The page opens and we can see various panels.
  
 
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|-
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|-
 
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| 01:42
 
| 01:42
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| '''Inventory Location Transfers''' and  '''Inventory Adjustments'''
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| '''Inventory Location Transfers''' and  '''Inventory Adjustments'''.
  
 
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|-
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|-
 
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| 01:54
 
| 01:54
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| '''Inventory Item Movements'''
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| '''Inventory Item Movements, Inventory Item Status ''' and '''Inventory Reports'''.
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'''Inventory Item Status ''' and
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−
'''Inventory Reports'''
+
  
 
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| 02:06
 
| 02:06
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| To do the setup, we have to make use of the following options:
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| To do the '''setup''', we have to make use of the following options:
  
 
|-
 
|-
 
| 02:10
 
| 02:10
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| '''Items'''
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| '''Items, Units of Measure''' and '''Item Categories'''.
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'''Units of Measure''' and
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−
'''Item Categories'''
+
  
 
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|-
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|-
 
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| 02:23
 
| 02:23
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| For this, we have to use the option:
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| For this, we have to use the option '''Sales Pricing'''.
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'''Sales Pricing'''
+
  
 
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|-
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|-
 
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| 02:42
 
| 02:42
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|  '''Physical quantity measured'''
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|  '''Physical quantity measured, Base unit''' and '''SI abbreviation'''.
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'''Base unit''' and
+
−
'''SI''' abbreviation
+
  
 
|-
 
|-
 
| 02:49
 
| 02:49
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| We can see the '''Base unit''' of a substance is '''mole''' and the '''SI''' unit abbreviation is '''mol'''.
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| We can see the '''Base unit''' of a substance is '''mole''' and the '''SI unit abbreviation''' is '''mol'''.
  
 
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| 03:20
 
| 03:20
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| I have filled these details here. Pls fill the details likewise.
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| I have filled these details here. Please fill the details likewise.
  
 
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|-
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| 03:34
 
| 03:34
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| We can also see the table with the updated entry.
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| We can also see the '''table''' with the updated entry.
  
 
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| 04:09
 
| 04:09
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| I have filled these details here. Pls fill the details likewise.
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| I have filled these details here. Please fill the details likewise.
  
 
|-
 
|-
 
| 04:14
 
| 04:14
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| Make sure that you give the unique code for each '''item''' you fill.
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| Make sure that you give the unique '''code''' for each '''item''' you fill.
  
 
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| 04:45
 
| 04:45
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| Let us now set the '''Item''' '''Categories''' to which item belongs.
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| Let us now set the '''Item Categories''' to which item belongs.
  
 
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|-
 
|-
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| 04:52
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| 04:55
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| We have to create our own '''Item category,''' which defines.
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| We have to create our own '''Item category''' which defines:
 
   
 
   
 
|-
 
|-
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|  04:55
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|  04:59
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| '''Item tax type, '''
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| '''Item tax type, Item Type''' and '''Units of Measure.'''
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'''Item Type and '''
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−
'''Units of Measure.'''
+
  
 
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| 05:12
 
| 05:12
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| '''Category Name'''
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| '''Category Name, Item Tax Type, Item Type''' and '''Units of Measure'''.
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'''Item Tax Type'''
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−
'''Item Type''' and
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−
'''Units of Measure'''
+
  
 
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| 05:19
 
| 05:19
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| Other details like
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| Other details like: '''Sales Account, Inventory Account, C.O.G.S Account''',
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'''Sales Account'''
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'''Inventory Adjustment Account, Item Assembly Costs Account, Dimensions'''.
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'''Inventory Account'''
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'''C.O.G.S Account'''
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'''Inventory Adjustment Account'''
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'''Item Assembly Costs Account'''
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'''Dimensions'''
+
  
 
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| 05:35
 
| 05:35
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| Pls fill the details likewise.
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| Please fill the details likewise.
  
 
|-
 
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| 05:39
 
| 05:39
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| Click on '''Add New''' button to save the entry made.
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| Click on '''Add New''' button to '''save''' the entry made.
  
 
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| 05:49   
 
| 05:49   
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| We can see the above table with the details updated here.
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| We can see the above '''table''' with the details updated here.
  
 
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| Let us see the '''Sales''' '''Pricing'''.
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| Let us see the '''Sales Pricing'''.
  
 
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| This is because we will use this '''item ''' for Sales purpose in the '''Sales in Frontaccounting''' tutorial.
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| This is because we will use this '''item ''' for sales purpose in the '''Sales in Frontaccounting''' tutorial.
  
 
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| There are two options:
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| There are two options: '''Retail''' and '''Wholesale'''.
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'''Retail''' and
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'''Wholesale'''
+
  
 
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| 07:05
 
| 07:05
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| Click on '''Add new''' button  
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| Click on '''Add new''' button.
  
 
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|-
 
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| 07:27
 
| 07:27
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| In this tutorial, we have learnt to create,
+
| In this tutorial, we have learnt to create:
  
 
|-
 
|-
 
| 07:30
 
| 07:30
−
| '''Units of Measure'''
+
| '''Units of Measure, Items, Item Category''' and '''Sales Pricing'''.
−
'''Items'''
+
−
'''Item Category''' and
+
−
'''Sales Pricing'''
+
  
 
|-
 
|-
 
| 07:36
 
| 07:36
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| As an '''Assignment.'''
+
| As an assignment,
  
 
|-
 
|-
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|-
 
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| 07:49
 
| 07:49
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| This video summarizes the Spoken Tutorial project.
+
| This video summarizes the '''Spoken Tutorial''' project.
  
 
|-
 
|-
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|-
 
|-
 
| 08:05
 
| 08:05
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| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
+
| The Spoken Tutorial Project is funded by '''NMEICT, MHRD''' Government of India.
  
 
|-
 
|-

Latest revision as of 16:07, 18 June 2018

Time Narration
00:01 Hello everyone! Welcome to this tutorial on Items & Inventory in FrontAccounting.
00:07 In this tutorial, we will learn to set:
00:10 Units of Measure, Items, Item Category and Sales Pricing.
00:19 To record this tutorial, I am using:

Ubuntu Linux OS version 14.04, FrontAccounting version 2.3.25

00:30 To practice this tutorial, you should have Knowledge of Higher Secondary commerce or

knowledge of accounting.

00:38 Before we start, let us understand the meaning of Items.
00:41 Items are the things which you can buy or sell in the business.
00:47 We have to keep a record that lists key information about an inventory item.
00:53 Now, let us see the meaning of inventory.
00:57 It is a complete listing of:
00:59 Stock in hand, work in progress, raw materials and finished goods in hand.
01:08 Let us start by opening the Frontaccounting interface.
01:12 Click on the browser.
01:14 Type: localhost/account and press Enter.
01:19 The login page appears.
01:21 Here, type the username as admin and the password.
01:25 Click on Login button.
01:28 Frontaccounting window opens.
01:31 Click on the Items and Inventory tab.
01:34 The page opens and we can see various panels.
01:39 Under Transaction panel, we can see the options:
01:42 Inventory Location Transfers and Inventory Adjustments.
01:47 Inquiries and Reports panel is used for making reports and inquiries.
01:52 Here, we have the options:
01:54 Inventory Item Movements, Inventory Item Status and Inventory Reports.
02:01 Maintenance panel is used for setup of Items and Inventory details.
02:06 To do the setup, we have to make use of the following options:
02:10 Items, Units of Measure and Item Categories.
02:17 Pricing and Costs panel is used for selecting the pricing level of items or inventory.
02:23 For this, we have to use the option Sales Pricing.
02:27 Let us see how to set Units of Measure.
02:31 Units of Measure option has to be specified for each Item.
02:36 Here, we can see the chart which represents the Units of Measure.
02:41 The chart shows:
02:42 Physical quantity measured, Base unit and SI abbreviation.
02:49 We can see the Base unit of a substance is mole and the SI unit abbreviation is mol.
02:58 Likewise, base unit of scale is meter and the abbreviation is m.
03:05 Now, switch back to the Frontaccounting interface.
03:09 Click on Units of Measure option.
03:13 Here, we are prompted to fill in all the necessary information pertaining to the Units of Measure.
03:20 I have filled these details here. Please fill the details likewise.
03:25 Click on Add new button to add this unit.
03:29 The pop up message shows that we have successfully added a new unit.
03:34 We can also see the table with the updated entry.
03:38 Click on the Back option to return back to the Frontaccounting interface.
03:44 Let us now set the Items.
03:47 Click on the Items under Maintenance panel.
03:51 You may see the default Items in the list.
03:55 We can also create a new Item as required.
04:00 I will demonstrate.
04:02 Here, we are prompted to fill in all the necessary information pertaining to the items.
04:09 I have filled these details here. Please fill the details likewise.
04:14 Make sure that you give the unique code for each item you fill.
04:19 Scroll down.
04:22 And then click on the Insert New Item button.
04:26 The pop-up message shows that we have successfully added a new item.
04:31 Click on the dropdown box, we can see the new item is added.
04:36 Scroll down.
04:39 And click on the Back option to return back to the Frontaccounting interface.
04:45 Let us now set the Item Categories to which item belongs.
04:50 Click on it.
04:52 Scroll down to see the details.
04:55 We have to create our own Item category which defines:
04:59 Item tax type, Item Type and Units of Measure.
05:03 Here, we are prompted to fill in all the necessary information pertaining to the Item Category.
05:10 I have filled these details here for-
05:12 Category Name, Item Tax Type, Item Type and Units of Measure.
05:19 Other details like: Sales Account, Inventory Account, C.O.G.S Account,

Inventory Adjustment Account, Item Assembly Costs Account, Dimensions.

05:32 I will keep it as it is.
05:35 Please fill the details likewise.
05:39 Click on Add New button to save the entry made.
05:44 The pop up message shows that we have successfully added a new item.
05:49 We can see the above table with the details updated here.
05:53 Scroll down.
05:55 Click on the Back option to return back to the Frontaccounting interface.
06:00 Let us see the Sales Pricing.
06:03 This option is used to assign sales prices to individual Sales item.
06:08 Click on the Sales Pricing option.
06:12 Click on the dropdown box.
06:15 Select the item for which we want to assign the Sales Price.
06:19 I will select the item as Cement.
06:23 This is because we will use this item for sales purpose in the Sales in Frontaccounting tutorial.
06:30 Now, click on the Currency dropdown box.
06:34 I will select the currency as Rupees.
06:38 Click on the Sales Type dropdown box.
06:40 There are two options: Retail and Wholesale.
06:46 How to setup the Sales Type option is explained in the Sales in Frontaccounting tutorial.
06:52 So, here I will select Wholesale.
06:56 Click on the Price field.
06:59 I will type the Price against the Item as 5,000 per Kg.
07:05 Click on Add new button.
07:07 The pop up message shows that we have successfully added a Sales price against the item Cement.
07:15 We can also see the table here which we have updated.
07:19 Click on the Back option to return back to the Frontaccounting interface.
07:25 Let us summarize.
07:27 In this tutorial, we have learnt to create:
07:30 Units of Measure, Items, Item Category and Sales Pricing.
07:36 As an assignment,
07:38 Add a new item Steel with an Item code 46 in the Items & Inventory tab.
07:45 Create a new Item Category using the above added item.
07:49 This video summarizes the Spoken Tutorial project.
07:53 Please download and watch it.
07:56 We conduct workshops using Spoken Tutorials and give Certificates.
08:01 For more information, please contact us.
08:05 The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
08:12 This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.

Thank you for joining.

Contributors and Content Editors

Jyotisolanki, Ranjana, Sandhya.np14

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