FrontAccounting/C2/Items-and-Inventory/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:01 | Hello everyone! Welcome to this tutorial on Items & Inventory in FrontAccounting. |
| 00:07 | In this tutorial, we will learn to set: |
| 00:10 | Units of Measure, Items, Item Category and Sales Pricing. |
| 00:19 | To record this tutorial, I am using:
Ubuntu Linux OS version 14.04, FrontAccounting version 2.3.25 |
| 00:30 | To practice this tutorial, you should have Knowledge of Higher Secondary commerce or
knowledge of accounting. |
| 00:38 | Before we start, let us understand the meaning of Items. |
| 00:41 | Items are the things which you can buy or sell in the business. |
| 00:47 | We have to keep a record that lists key information about an inventory item. |
| 00:53 | Now, let us see the meaning of inventory. |
| 00:57 | It is a complete listing of: |
| 00:59 | Stock in hand, work in progress, raw materials and finished goods in hand. |
| 01:08 | Let us start by opening the Frontaccounting interface. |
| 01:12 | Click on the browser. |
| 01:14 | Type: localhost/account and press Enter. |
| 01:19 | The login page appears. |
| 01:21 | Here, type the username as admin and the password. |
| 01:25 | Click on Login button. |
| 01:28 | Frontaccounting window opens. |
| 01:31 | Click on the Items and Inventory tab. |
| 01:34 | The page opens and we can see various panels. |
| 01:39 | Under Transaction panel, we can see the options: |
| 01:42 | Inventory Location Transfers and Inventory Adjustments. |
| 01:47 | Inquiries and Reports panel is used for making reports and inquiries. |
| 01:52 | Here, we have the options: |
| 01:54 | Inventory Item Movements, Inventory Item Status and Inventory Reports. |
| 02:01 | Maintenance panel is used for setup of Items and Inventory details. |
| 02:06 | To do the setup, we have to make use of the following options: |
| 02:10 | Items, Units of Measure and Item Categories. |
| 02:17 | Pricing and Costs panel is used for selecting the pricing level of items or inventory. |
| 02:23 | For this, we have to use the option Sales Pricing. |
| 02:27 | Let us see how to set Units of Measure. |
| 02:31 | Units of Measure option has to be specified for each Item. |
| 02:36 | Here, we can see the chart which represents the Units of Measure. |
| 02:41 | The chart shows: |
| 02:42 | Physical quantity measured, Base unit and SI abbreviation. |
| 02:49 | We can see the Base unit of a substance is mole and the SI unit abbreviation is mol. |
| 02:58 | Likewise, base unit of scale is meter and the abbreviation is m. |
| 03:05 | Now, switch back to the Frontaccounting interface. |
| 03:09 | Click on Units of Measure option. |
| 03:13 | Here, we are prompted to fill in all the necessary information pertaining to the Units of Measure. |
| 03:20 | I have filled these details here. Please fill the details likewise. |
| 03:25 | Click on Add new button to add this unit. |
| 03:29 | The pop up message shows that we have successfully added a new unit. |
| 03:34 | We can also see the table with the updated entry. |
| 03:38 | Click on the Back option to return back to the Frontaccounting interface. |
| 03:44 | Let us now set the Items. |
| 03:47 | Click on the Items under Maintenance panel. |
| 03:51 | You may see the default Items in the list. |
| 03:55 | We can also create a new Item as required. |
| 04:00 | I will demonstrate. |
| 04:02 | Here, we are prompted to fill in all the necessary information pertaining to the items. |
| 04:09 | I have filled these details here. Please fill the details likewise. |
| 04:14 | Make sure that you give the unique code for each item you fill. |
| 04:19 | Scroll down. |
| 04:22 | And then click on the Insert New Item button. |
| 04:26 | The pop-up message shows that we have successfully added a new item. |
| 04:31 | Click on the dropdown box, we can see the new item is added. |
| 04:36 | Scroll down. |
| 04:39 | And click on the Back option to return back to the Frontaccounting interface. |
| 04:45 | Let us now set the Item Categories to which item belongs. |
| 04:50 | Click on it. |
| 04:52 | Scroll down to see the details. |
| 04:55 | We have to create our own Item category which defines: |
| 04:59 | Item tax type, Item Type and Units of Measure. |
| 05:03 | Here, we are prompted to fill in all the necessary information pertaining to the Item Category. |
| 05:10 | I have filled these details here for- |
| 05:12 | Category Name, Item Tax Type, Item Type and Units of Measure. |
| 05:19 | Other details like: Sales Account, Inventory Account, C.O.G.S Account,
Inventory Adjustment Account, Item Assembly Costs Account, Dimensions. |
| 05:32 | I will keep it as it is. |
| 05:35 | Please fill the details likewise. |
| 05:39 | Click on Add New button to save the entry made. |
| 05:44 | The pop up message shows that we have successfully added a new item. |
| 05:49 | We can see the above table with the details updated here. |
| 05:53 | Scroll down. |
| 05:55 | Click on the Back option to return back to the Frontaccounting interface. |
| 06:00 | Let us see the Sales Pricing. |
| 06:03 | This option is used to assign sales prices to individual Sales item. |
| 06:08 | Click on the Sales Pricing option. |
| 06:12 | Click on the dropdown box. |
| 06:15 | Select the item for which we want to assign the Sales Price. |
| 06:19 | I will select the item as Cement. |
| 06:23 | This is because we will use this item for sales purpose in the Sales in Frontaccounting tutorial. |
| 06:30 | Now, click on the Currency dropdown box. |
| 06:34 | I will select the currency as Rupees. |
| 06:38 | Click on the Sales Type dropdown box. |
| 06:40 | There are two options: Retail and Wholesale. |
| 06:46 | How to setup the Sales Type option is explained in the Sales in Frontaccounting tutorial. |
| 06:52 | So, here I will select Wholesale. |
| 06:56 | Click on the Price field. |
| 06:59 | I will type the Price against the Item as 5,000 per Kg. |
| 07:05 | Click on Add new button. |
| 07:07 | The pop up message shows that we have successfully added a Sales price against the item Cement. |
| 07:15 | We can also see the table here which we have updated. |
| 07:19 | Click on the Back option to return back to the Frontaccounting interface. |
| 07:25 | Let us summarize. |
| 07:27 | In this tutorial, we have learnt to create: |
| 07:30 | Units of Measure, Items, Item Category and Sales Pricing. |
| 07:36 | As an assignment, |
| 07:38 | Add a new item Steel with an Item code 46 in the Items & Inventory tab. |
| 07:45 | Create a new Item Category using the above added item. |
| 07:49 | This video summarizes the Spoken Tutorial project. |
| 07:53 | Please download and watch it. |
| 07:56 | We conduct workshops using Spoken Tutorials and give Certificates. |
| 08:01 | For more information, please contact us. |
| 08:05 | The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India. |
| 08:12 | This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.
Thank you for joining. |
