Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

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||  
 
||  
 
At the end of this tutorial, you will be able to:
 
At the end of this tutorial, you will be able to:
−
* Install '''GNUKhata''' on your local machine
+
* Install GNUKhata
−
* Use '''GNUKhata'''  software
+
* Run GNUKhata on your machines
−
* Explore the interface of '''GNUKhata'''
+
* Register an organisation for a financial year
−
* Explore features of '''GNUKhata'''
+
* Set Preferences for the Organisation
 +
* Create Accounts in GNUKhata
 +
* Login into GNUKhata
  
  
Line 51: Line 53:
 
For more information about '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
 
For more information about '''GNUKhata''', please visit our website '''http://gnukhata.org'''.
  
−
 
−
|-
 
−
||
 
−
||
 
−
You can:
 
−
* Create accounts
 
−
* Add transactions
 
−
* View reports.
 
−
* Unique feature like '''Extended Trial Balance''' has been included.
 
−
* Stands out to be a class apart from the other existing accounting software.
 
  
 
|-
 
|-
Line 115: Line 107:
 
* You will be able to run '''GNUKhata'''.  
 
* You will be able to run '''GNUKhata'''.  
 
* If you cannot run '''GNUKhata''' with this '''url''', please type '''http://localhost:8080'''  
 
* If you cannot run '''GNUKhata''' with this '''url''', please type '''http://localhost:8080'''  
 +
 +
 +
  
  
 
|-
 
|-
−
||/* switch to '''GNUKhata''' web page */
+
|| '''GNUKhata's''' 1st screen
−
'''GNUKhata''' Demo
+
||  
−
||
+
As you can see '''GNUKhata's''' first screen appears on the desktop.
−
Let us see the demo of all the features available in '''GNUKhata'''.
+
−
* This is the Main screen of '''GNUKhata'''.  
+
  
 
|-
 
|-
−
||Point to buttons
+
|| Selecting existing or Creating a New Organisation  
−
* '''Select Existing Organisation'''
+
||  
−
* '''Create New Organisation'''.
+
Here you see that there are two options:
−
||
+
* First is '''Selecting Existing Organisation'''  
−
* Here you can see two buttons
+
* And the second is  '''Create a New Organisation'''.
−
* '''Select Existing Organisation''' and '''Create New Organisation'''.  
+
  
 
|-
 
|-
−
||Click on '''Create New Organisation'''
+
|| Click on '''Create New Organisation''' button
−
||
+
||  
−
* Let me click on '''Create New Organisation'''.
+
* Since we have just installed '''GNUKhata''', we will have to create a new organisation.  
−
* In the '''Organisation Name''' text box, you can enter your organisation's name.  
+
* For this, click on '''Create New Organisation''' button.
−
* In the dropdown of '''Organisation Type''', we can select either '''Profit Making''' or '''NGO'''.
+
−
* We can enter the '''From Date''' and '''To Date''' for the organisation's financial year.
+
  
 
|-
 
|-
−
||Click on '''Select Existing Organisation''' button
+
|| Four Options '''Organisation Name''', '''Organisation Type,
−
||
+
'''Financial year From date''' and '''To date'''
−
* Since I want to show the demo, let us select an already created organisation say '''ABC'''.  
+
||  
−
* For creating new organisation see "Deploying GNUKhata" tutorial
+
Note the four most important options of '''GNUKhata''':
−
* Notice that the financial year appears automatically.  
+
*The first is '''Organisation name'''.
−
* Click on '''Proceed''' button.
+
* The second is the '''organisation type'''.
 +
* The third is the Financial year start date i.e '''From Date''' and finally the Financial end date i.e '''To date'''
  
 
|-
 
|-
−
||Screen 2
+
|| Enter '''Organisation Name'''
−
'''Login''' Page
+
||  
−
||
+
Here in the textbox for '''Organisation Name''':
−
* We are on the login page.
+
* Write the name of the company say '''Free Accounting Foundation'''.
−
* The default username and password is '''admin'''.
+
−
* Let us login into '''GNUKhata'''.
+
−
* Click on '''Login'''.
+
  
 
|-
 
|-
−
||Screen 3
+
|| Choose '''NGO''' from the dropdown of Organisation type.
−
||
+
||
−
* Now we can see the Organisation name on top along with the Financial year. * We can also see menus like '''Master''', '''Transactions''', '''Reports''', '''Administration''' and '''Help'''.
+
* Then I have to choose between an '''NGO''' or a '''Profit Making''' organisation.
 +
* Let me select '''NGO''' as my option.  
  
 
|-
 
|-
−
||Point to '''Master''' menu
+
|| Enter the financial year
−
||
+
||  
−
Under '''Master''' menu, you can see options like :
+
* Now we have to enter the financial year, '''From Date''' and '''To Date'''.
−
* '''Account Creation/Find/Edit'''
+
* I will enter '''01-04-2011''' and '''31-03-2012''' respectively.
−
* '''Edit Organisation details'''  
+
−
* '''Add More Projects'''
+
−
* '''Bank Reconciliation'''.  
+
  
 +
|-
 +
|| Click '''Next''' button
 +
||
 +
* After this I shall press the '''Next''' button.
  
 
|-
 
|-
−
||Click on '''Master''' and then '''Account Creation/Find/Edit'''.
+
|| Chosen details appears now on the top of the screen
−
||
+
||  
−
In account creation, you have twelve group names.  
+
Note the name of the organisation and the chosen financial year appears at the top.
  
 
|-
 
|-
−
||Click on drop down of '''Group name'''.
+
|| Organisation details
−
||
+
||  
−
* You can choose an appropriate Group.
+
* You can enter information such as the '''address''', '''contact details''' etc.
−
* Let us select '''Current Assets'''.
+
* For now, I will choose not to enter any of these details as they are optional.
  
 
|-
 
|-
−
||Click on drop down of '''Sub- Group name'''
+
|| Click on '''Save''' button
−
||
+
||  
−
* You can choose the respective Sub-group.  
+
If you choose to fill details here, then click the '''Save''' button.
  
 
|-
 
|-
−
||
+
|| Click on '''Skip''' button
−
||
+
||  
−
* You can enter the new account in account name field and
+
However, since we are not entering any details, let's press the '''Skip''' button.
−
* Opening balance in the box labeled '''Opening balance'''.
+
  
 +
|-
 +
|| Page Load
 +
||
 +
* Note, we have to wait for some time, because the database is being created.
 +
* We have to go through this process only once while creating a new organisation.
  
 
|-
 
|-
−
||Click on '''Master''' and then '''Editing Organisation Details'''
 
 
||
 
||
−
Here, you can edit the organisation details.  
+
Next page:
 +
Two preferences option
 +
||
 +
* Here you have to choose your '''Preferences''' for your organisation.
 +
* There are two checkboxes.
  
 +
|-
 +
|| 1st check box
 +
||
 +
* The first one is '''Projectwise Accounting'''.
 +
* This is to be used if you have different ongoing projects
 +
* If you wish to keep Project wise records for your organisation.
 +
* If you want project wise accounting only then check this box.
 +
 +
 +
|-
 +
|| Check 1st checkbox
 +
||
 +
See what happens when this checkbox is checked
 +
 +
 +
|-
 +
|| 2 Textboxes appear
 +
||
 +
* Two new textboxes appear below
 +
* You have to enter the name of the project in one textbox.
 +
* Enter sanctioned amount for that project in another textbox
 +
* Let me enter '''spoken tutorial''' as my project name.
 +
* '''800''' as sanctioned amount.
 +
 +
|-
 +
|| '''Add more projects''' option
 +
||
 +
* For adding more than one project  name click '''Add More Projects''' option.
 +
* I won't do it now since it will be a repetitive task.
 +
 +
.
 +
 +
|-
 +
|| 2nd check box
 +
||
 +
Next is for '''Manual Account codes'''.
 +
If you check this check-box:
 +
* The '''account code''' however will be auto-generated while creating accounts.
 +
* You can optionally give '''account codes''' manually while creating accounts.
 +
       
 +
 +
|-
 +
|| Check 2nd checkbox
 +
||
 +
*Many organisations or individuals choose to maintain account code manually
 +
*So I will check this checkbox.
 +
 +
|-
 +
|| Press '''Save''' button
 +
||
 +
* After stating your preference, press '''Save''' button.
 +
* You will get a message at the top saying '''Your preferences have been saved'''.
 +
* Having given preferences now, we have to create new accounts.
  
 
|-
 
|-
−
||Click on '''Master''' and then '''Add More Projects'''
+
|| Press '''Quit''' button
 
||
 
||
−
* For a large organisation,  '''GNUKhata''' provides an option for maintaining accounts Projectwise.  
+
*At this point if you want to quit the program you can press the '''quit''' button.
−
* You can add one or more projects and view the reports projectwise.
+
*For now I will choose to create accounts.  
 +
*So let me create a few accounts.
  
 +
|-
 +
||Screen 4
 +
Creating Account
 +
||
 +
* Note, every account falls under a group and optionally a subgroup.
 +
* Of the main groups some will have opening balances
 +
* Incomes and expenses will not have opening balance, as per standard accounting practice.
  
 
|-
 
|-
−
||Point to '''Master''' Menu
+
|| Click on dropdown of '''Group Name'''  
−
Click on '''Bank Reconciliation Statement'''
+
||
 +
* The first is '''Group Name'''.
 +
* Click on dropdown to see all Group names provided by the software.
 +
 
 +
|-
 +
|| Choose '''Current Asset'''
 +
||
 +
* Select a group name.
 +
* Here I choose '''Current Asset''' as Group name.
 +
*Assets represent everything which a business owns and has money value.
 +
 
 +
|-
 +
||Point to '''Loans(Asset)'''
 
||
 
||
−
* In Bank Reconciliation, you can reconcile transactions at frequent intervals.
+
* '''Loans(Asset)''' means loans given to the creditors.  
−
* You can clear or unclear transactions.  
+
* It is long-term loan, usually given to outsiders.  
−
* More on this can be found in the tutorial 'Bank Reconciliation'
+
 
  
 
|-
 
|-
−
||Click on '''Transaction''' menu
+
||Point to '''Loans (Liability)'''
 
||
 
||
−
* Under '''Transaction''' option, we have 10 different transactions
+
* '''Loans (Liability)''' taken from others will be mentioned in this group.
−
* We can add, edit or delete the transaction under this menu.  
+
 
−
* More on Transactions can be found in tutorial named '''Contra Transaction'''
+
  
  
 
|-
 
|-
−
||Click on '''Reports''' menu
+
||Point to '''sub group'''
 +
 
 +
Click on the dropdown of '''sub groups'''
 
||
 
||
−
Under '''Reports''' we can view financial reports in the form of:
+
* After selecting Group name you have to select '''subgroup name''' as required.
−
* '''Ledger'''
+
* These subgroups are also provided by the software.
−
* '''Trial Balance'''
+
 
−
* '''Project Statement'''
+
 
−
* '''Cash flow'''
+
 
−
* '''Balance Sheet'''
+
 
  
  
Line 238: Line 309:
 
||
 
||
 
||
 
||
−
* '''Profit and Loss''' account, in case of a '''Profit Making'''
+
* There are Groups like '''Capital''', '''Current Liability''', '''Loans(Liability)''',
−
* For '''NGO''', we will have '''Income and Expenditure''' report instead of '''Profit and Loss'''.
+
* These accounts will have credit opening balance.
−
* More on this can be found in the tutorial '''Viewing Reports in GNUKhata'''
+
* There are groups like '''Current Assets''', '''Fixed Assets''' and '''loans (Assets)''',
 +
* These accounts will normally have Debit opening  balance.
 +
You can create additional subgroups which we will see in the tutorial titled '''Account Management'''.
 +
 
  
 
|-
 
|-
−
||Click on '''Reports''' menu and then
+
||Click on '''Bank'''
−
Click on '''Ledger'''
+
 
||
 
||
−
You can view the '''Ledger''' with or without narration by:
+
But for now, I shall choose '''Bank''' as a subgroup name.
−
* Selecting an account name  
+
−
* Entering the date range
+
−
* These dates must fall in between the start and end of financial year.
+
−
* You can view '''ledger''' even for individual projects.  
+
  
 
|-
 
|-
−
||Click on '''Reports''' menu then click on '''Trial Balance''' ('''Extended Trial Balance''')
+
||Point to '''Account Name'''
 
||
 
||
−
Under '''Trial Balance''', you can select one amongst the three Trial Balances i.e
+
* Next field is '''Account name'''  
−
* '''Net Trial Balance'''  
+
*Here I enter the name of the Account as '''SBI'''.
−
* '''Gross  Trial Balance'''
+
 
−
* '''Extended Trial Balance'''
+
  
 
|-
 
|-
 +
||Point to '''Account Code'''
 +
||We had preferred to create account codes manually
 +
* So,we see a field for account code.
 +
* '''GNUKhata''' suggests an '''account code''' as you can see.
 +
*We can edit the suggested code or leave it as it is.
 +
 +
 +
|-
 +
||Point to '''Debit opening balance''' textbox
 
||
 
||
 +
* Let's enter the '''debit opening balance'''.
 +
* The default value as you can see is '''0.00'''
 +
* You can accept this or enter any positive or negative value.
 +
 +
|-
 +
||Enter '''5000'''
 
||
 
||
−
* Let us see the '''Extended  Trial Balance''' and click on '''View'''.  
+
I will enter '''5000''' as '''debit opening balance'''.
−
* Similarly, we can select '''Gross''' and '''Extended Trial Balance'''.
+
 
−
* '''Extended Trial Balance''' is one of the unique additions in '''GNUKhata'''.
+
 
  
 
|-
 
|-
−
||Click on '''Reports''' menu then click '''Project Statement'''  
+
||Point to '''Total Debit  Opening Balance'''
 
||
 
||
−
* In '''Project Statement''', you can view individual project statements
+
It gives you the total of all Debit Opening Balances so far entered.  
−
* In the '''Select Project''' drop down, select '''Gnukhata'''
+
−
* Click on '''View'''.
+
−
* You will be able to see all the Transactions done under the Project Name '''Gnukhata'''
+
  
 
|-
 
|-
−
||Click on '''Reports''' menu and Go to '''Balance Sheet'''
 
 
||
 
||
−
You can view '''Balance Sheet''' for the selected period within the financial year in two formats. i.e
+
||
−
* '''Conventional Balance Sheet('''horizontal balance sheet''')
+
Right now it is '''0''' because we have not yet saved the account with debit opening balance.
−
* '''Sources and application of funds'''('''vertical balance sheet''')
+
  
 +
|-
 +
||Point to '''Total Credit Opening Balance'''
 +
||
 +
It gives you the total of all Credit Opening Balances so far entered.
  
 
|-
 
|-
−
||Click on '''Reports''' menu and then select'''Profit and Loss''' (or '''Income and Expenditure''')
 
 
||
 
||
−
In '''Profit and Loss''' account you will be able to see:
+
||
−
* The report for '''Profit and Loss''' account
+
Right now it is '''0''' because no account with credit opening balnce has been saved.
−
* For a period within the financial year of an '''Profit Making'''.
+
−
* For a '''NGO''' organisation, this report will be '''Income and Expenditure'''.
+
  
 
|-
 
|-
−
||Click on Administration Menu
+
||Point to '''Difference in Opening Balance'''
 
||
 
||
−
In '''Administration''' menu you can:
+
It gives difference between debit and credit opening balances.
−
* Create a new user
+
−
* Even change the password of that existing user.
+
  
  
 
|-
 
|-
−
||Click on '''Help''' Menu
+
||'''Save''' button
 
||
 
||
−
Under '''Help''' menu:
+
After filling all the necessary data, I will press the '''Save''' button.
−
* You can see list of '''Shortcut keys''' for all the activities.
+
−
* You can see list of authors in the '''Authors''' option,
+
−
* The full license text in '''License''' option.
+
−
* The '''Manual''' option will have the complete manual which is under construction.
+
  
 +
 +
 +
 +
 +
|-
 +
|| Successfully created account message
 +
||
 +
* Here you are.Message appears at the top which tells tells you have successfully created the desired account.
 +
 +
|-
 +
|| Point to '''total debit opening balance'''
 +
||
 +
* Note that the amounts in the total debit have been updated.
 +
* Total Debit and Credit opening balance depends on what type of opening balance you have entered.
 +
* Note that, the fields '''Total debit opening balance''', '''Total credit opening balance''' and '''Difference in opening balance''' are read only
 +
* They get updated after saving a new account.
  
  
 
|-
 
|-
−
||Stop '''GNUkhata'''
+
|| Select '''Finish''' option.
 
||
 
||
−
To stop '''GNUkhata''', type on the '''terminal''' '''sudo stopgk'''  
+
If you do not wish to create any more accounts, click '''Finish''' button.
  
 +
|-
 +
||
 +
||
 +
Congratulations! You have now created the books for the organisation  '''Free Accounting Foundation '''.
  
 
|-
 
|-
−
||Summary
 
 
||
 
||
−
So in this tutorial we have seen:
+
Next page
−
* How '''GNUKhata''' can be used for Accounting purposes.  
+
'''Username''' and '''password'''.
−
* We have also seen how to install '''GNUKhata'''.
+
||
 +
Next, a new screen appears which asks for the '''username''' and '''password'''.
 +
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
|-
 +
|| '''Logout'''
 +
||
 +
* For demo, the '''username''' and the '''password''' is '''admin'''.
 +
* You can change it later if you want.
 +
* Lets click '''Login''' button.
 +
* If you ever wish to logout, you can click on '''Logout''' at the top right of the screen
 +
 
 +
|-
 +
|| When '''Login''' button is clicked.
 +
||
 +
* Note, a new page appears with the name of the organisation
 +
* It even has financial year and the menu bar at the top.
  
 
|-
 
|-
 
||
 
||
 
||
 
||
 +
In the next few tutorials, we will learn about all the features that are available in '''GNUKhata’s''' Menu.
 +
 +
 +
|-
 +
|| Show Slide
 +
Summary
 +
||
 +
So in this tutorial we have seen :
 +
* How to install '''GNUKhata'''
 +
How to create:
 +
* New organisation
 +
* Set preferences
 +
* Add an account and finally log into '''GNUKhata'''.
 +
 +
|-
 +
||
 +
||
 
* Watch the video available at:  http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
 
* Watch the video available at:  http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
 
* It summarizes the Spoken Tutorial project  
 
* It summarizes the Spoken Tutorial project  
Line 331: Line 460:
  
 
|-
 
|-
−
||Spoken Tutorial Workshops
+
|| Spoken Tutorial Workshops
−
||
+
||  
 
The Spoken Tutorial Project Team  
 
The Spoken Tutorial Project Team  
 
* Conducts workshops using spoken tutorials  
 
* Conducts workshops using spoken tutorials  
Line 339: Line 468:
  
 
|-
 
|-
−
||Acknowledgement
+
|| Show Acknowledgement Slide
−
||
+
Acknowledgement
 +
||  
 
* Spoken Tutorial Project is a part of the Talk to a Teacher  project
 
* Spoken Tutorial Project is a part of the Talk to a Teacher  project
 
* It is supported by the National Mission on Education through  ICT, MHRD, Government of India
 
* It is supported by the National Mission on Education through  ICT, MHRD, Government of India
 
* More information on this Mission is available at:  http://spoken-tutorial.org\NMEICT-Intro
 
* More information on this Mission is available at:  http://spoken-tutorial.org\NMEICT-Intro
−
 
  
 
|-
 
|-
−
||Thank You!
+
|| Thanks for joining
−
||
+
||  
 
* That’s it for this tutorial.  
 
* That’s it for this tutorial.  
−
* In the upcoming tutorials, we shall learn more about  deploying  '''GNUKhata'''.
 
 
* Thank you for watching.  
 
* Thank you for watching.  
−
* This is '''Trupti''' signing off, Good Bye.
+
 
 +
 
 +
 
 +
 
 +
 
 +
 
 +
|}

Revision as of 12:58, 16 March 2013

Visual cue Narration
Display desktop Welcome to this series of spoken tutorials on GNUKhata version 1.1
Show Slide

Learning Objectives

At the end of this tutorial, you will be able to:

  • Install GNUKhata
  • Run GNUKhata on your machines
  • Register an organisation for a financial year
  • Set Preferences for the Organisation
  • Create Accounts in GNUKhata
  • Login into GNUKhata


Show Slide

System Requirements

  • Ubuntu 12.04 Operating System
  • GNUKhata works well on all versions of Ubuntu
  • Starting from 11.04 and above.
  • It has also been tested on Debian Distro of GNU/Linux.

To open GNUKhata interface, we use:

  • It is recommended that users use Mozilla Firefox version 3.6 or above.
  • GNUKhata can also run smoothly on other browsers like Chromium and Opera.


What is GNUKhata?

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It can be deployed by:

  • Both profit making and Non-profit making organisations
  • NGOs.

It provides a Free and Open Source(FOSS) solution for basic book keeping.

  • This project was initiated by Mr. Krishnakant Mane from IIT-Bombay
  • He is the Team Leader of this Project.
GNUKhata Official Website

For more information about GNUKhata, please visit our website http://gnukhata.org.


Download GNUKhata


/* switch to demo */

Installation of GNUKhata

  • The installer is named GNUKhata-installer_1.1.tar.gz
  • Right click on the installer and select Extract here.
  • Open a terminal by pressing Ctrl+Alt+T


Update applications in your machine

Type the command sudo apt-get update

Now, through the terminal, go inside the installer folder by typing cd installer_1.1


Once inside the installer directory, execute the following two commands:

  • chmod +x ./gkinstall.sh
  • With this command, we are giving the executable permission
  • sudo ./gkinstall.sh
  • With sudo command, we are giving root user privilege.
  • This installation takes some time.
Start GNUKhata

When the prompt returns without any error:

  • Type the command sudo startgk


Opening GNUKhata

To run GNUKhata on your machine:



GNUKhata's 1st screen

As you can see GNUKhata's first screen appears on the desktop.

Selecting existing or Creating a New Organisation

Here you see that there are two options:

  • First is Selecting Existing Organisation
  • And the second is Create a New Organisation.
Click on Create New Organisation button
  • Since we have just installed GNUKhata, we will have to create a new organisation.
  • For this, click on Create New Organisation button.
Four Options Organisation Name, Organisation Type,

Financial year From date and To date

Note the four most important options of GNUKhata:

  • The first is Organisation name.
  • The second is the organisation type.
  • The third is the Financial year start date i.e From Date and finally the Financial end date i.e To date
Enter Organisation Name

Here in the textbox for Organisation Name:

  • Write the name of the company say Free Accounting Foundation.
Choose NGO from the dropdown of Organisation type.
  • Then I have to choose between an NGO or a Profit Making organisation.
  • Let me select NGO as my option.
Enter the financial year
  • Now we have to enter the financial year, From Date and To Date.
  • I will enter 01-04-2011 and 31-03-2012 respectively.
Click Next button
  • After this I shall press the Next button.
Chosen details appears now on the top of the screen

Note the name of the organisation and the chosen financial year appears at the top.

Organisation details
  • You can enter information such as the address, contact details etc.
  • For now, I will choose not to enter any of these details as they are optional.
Click on Save button

If you choose to fill details here, then click the Save button.

Click on Skip button

However, since we are not entering any details, let's press the Skip button.

Page Load
  • Note, we have to wait for some time, because the database is being created.
  • We have to go through this process only once while creating a new organisation.

Next page: Two preferences option

  • Here you have to choose your Preferences for your organisation.
  • There are two checkboxes.
1st check box
  • The first one is Projectwise Accounting.
  • This is to be used if you have different ongoing projects
  • If you wish to keep Project wise records for your organisation.
  • If you want project wise accounting only then check this box.


Check 1st checkbox

See what happens when this checkbox is checked


2 Textboxes appear
  • Two new textboxes appear below
  • You have to enter the name of the project in one textbox.
  • Enter sanctioned amount for that project in another textbox
  • Let me enter spoken tutorial as my project name.
  • 800 as sanctioned amount.
Add more projects option
  • For adding more than one project name click Add More Projects option.
  • I won't do it now since it will be a repetitive task.

.

2nd check box

Next is for Manual Account codes. If you check this check-box:

  • The account code however will be auto-generated while creating accounts.
  • You can optionally give account codes manually while creating accounts.


Check 2nd checkbox
  • Many organisations or individuals choose to maintain account code manually
  • So I will check this checkbox.
Press Save button
  • After stating your preference, press Save button.
  • You will get a message at the top saying Your preferences have been saved.
  • Having given preferences now, we have to create new accounts.
Press Quit button
  • At this point if you want to quit the program you can press the quit button.
  • For now I will choose to create accounts.
  • So let me create a few accounts.
Screen 4

Creating Account

  • Note, every account falls under a group and optionally a subgroup.
  • Of the main groups some will have opening balances
  • Incomes and expenses will not have opening balance, as per standard accounting practice.
Click on dropdown of Group Name
  • The first is Group Name.
  • Click on dropdown to see all Group names provided by the software.
Choose Current Asset
  • Select a group name.
  • Here I choose Current Asset as Group name.
  • Assets represent everything which a business owns and has money value.
Point to Loans(Asset)
  • Loans(Asset) means loans given to the creditors.
  • It is long-term loan, usually given to outsiders.


Point to Loans (Liability)
  • Loans (Liability) taken from others will be mentioned in this group.


Point to sub group

Click on the dropdown of sub groups

  • After selecting Group name you have to select subgroup name as required.
  • These subgroups are also provided by the software.




  • There are Groups like Capital, Current Liability, Loans(Liability),
  • These accounts will have credit opening balance.
  • There are groups like Current Assets, Fixed Assets and loans (Assets),
  • These accounts will normally have Debit opening balance.

You can create additional subgroups which we will see in the tutorial titled Account Management.


Click on Bank

But for now, I shall choose Bank as a subgroup name.

Point to Account Name
  • Next field is Account name
  • Here I enter the name of the Account as SBI.


Point to Account Code We had preferred to create account codes manually
  • So,we see a field for account code.
  • GNUKhata suggests an account code as you can see.
  • We can edit the suggested code or leave it as it is.


Point to Debit opening balance textbox
  • Let's enter the debit opening balance.
  • The default value as you can see is 0.00
  • You can accept this or enter any positive or negative value.
Enter 5000

I will enter 5000 as debit opening balance.


Point to Total Debit Opening Balance

It gives you the total of all Debit Opening Balances so far entered.

Right now it is 0 because we have not yet saved the account with debit opening balance.

Point to Total Credit Opening Balance

It gives you the total of all Credit Opening Balances so far entered.

Right now it is 0 because no account with credit opening balnce has been saved.

Point to Difference in Opening Balance

It gives difference between debit and credit opening balances.


Save button

After filling all the necessary data, I will press the Save button.



Successfully created account message
  • Here you are.Message appears at the top which tells tells you have successfully created the desired account.
Point to total debit opening balance
  • Note that the amounts in the total debit have been updated.
  • Total Debit and Credit opening balance depends on what type of opening balance you have entered.
  • Note that, the fields Total debit opening balance, Total credit opening balance and Difference in opening balance are read only
  • They get updated after saving a new account.


Select Finish option.

If you do not wish to create any more accounts, click Finish button.

Congratulations! You have now created the books for the organisation Free Accounting Foundation .

Next page Username and password.

Next, a new screen appears which asks for the username and password.




Logout
  • For demo, the username and the password is admin.
  • You can change it later if you want.
  • Lets click Login button.
  • If you ever wish to logout, you can click on Logout at the top right of the screen
When Login button is clicked.
  • Note, a new page appears with the name of the organisation
  • It even has financial year and the menu bar at the top.

In the next few tutorials, we will learn about all the features that are available in GNUKhata’s Menu.


Show Slide

Summary

So in this tutorial we have seen :

  • How to install GNUKhata

How to create:

  • New organisation
  • Set preferences
  • Add an account and finally log into GNUKhata.
Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining
  • That’s it for this tutorial.
  • Thank you for watching.




Contributors and Content Editors

Nancyvarkey, Trupti

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