Difference between revisions of "Aakash-Business-Tool/C2/Overview-of-Aakash-Business-Tool/English"

Latest revision as of 10:04, 1 July 2014

Title of script: Overview of Aakash Business Tool

Author: Trupti Rajesh Kini

Keywords: video tutorial, Accounting software, Free and open source software, SD card, NGO & Profit making, Proxy Settings, abt.img, ABT.apk

Visual Clue	Narration
Slide 1	Hello and welcome to this series of spoken tutorials on Aakash Business Tool i.e. ABT
Slide 2	This tutorial will give you an introduction to ABT. We will familiarise ourselves with the applications & features of ABT. We will also learn how to install ABT on an Aakash tablet.
Slide 3	To record this tutorial, I am using, ABT version 1.0. Aakash Tablet with Android version 4.2 i.e Jelly Bean.
Slide 4	ABT can be used on any rooted tablet of your choice. To install ABT on a rooted tablet, you will require a working Internet connection & 400MB of free space on internal/external SD-card.
Slide 5	For more information visit the following links, https://github.com/androportal/ABT http://docs.aakashlabs.org/abt
Slide 6	To learn ABT, you must be familiar with the concepts of book keeping.
Slide 7 What is ABT?	ABT is an accounting tool, which runs on Android OS. It is intended for accountants and accounts-students. It is a Free and Open Source Software, licensed under GNU - GPL version 3.
Slide 8	ABT can be used by an NGO as well as a Profit making organization.
Slide 9	Now, let us look at some of the features of ABT.
	First, let see how to maintain Organizations.
Video playing	So, on the first page, we can see 2 buttons at the top, Create new organization and Select existing organization Now, on the next page, we have to fill organization details. Fill the organization details if required or tap on Skip button.
	Now, lets see a small clip about- User authentication and its role in an organization
Video playing	Now, we will select role as admin And login with our username and password. We can now view the login,logout and total time of manager and operator.
	Next, lets have a look at how to maintain books of accounts.
Video playing	This is Create Account page. An organization can have any number of accounts. Every account falls under a Group and optionally a Sub-Group. A prompt box appears which asks whether we want to: Edit Account Or Delete Account Only Account name and Opening balance are editable.
	Using ABT, we can record, clone, and edit transactions.
Video playing	Here, on this page we can record transactions in ABT. Select the type of transaction from the dropdown list of Voucher type. After filling necessary data, save the details. Now, here we will learn multiple entries in a transaction To add a new row, tap on plus button
	We can also record transactions under a project.
Video playing	Here we can add project names. Let's us add ABT and tap on Add Project button. Tap on Preferences option. In Preferences, we can see Edit/Delete organisation and Add/Edit/Delete project options
Slide	We can view various types of reports in ABT, such as, Ledger, Trial Balance Cash Flow, Cash Book, Project Statement, Balance Sheet Profit & Loss Account
	Let us have a look at Bank Reconciliation.
Video playing	Tap on Clearance Date field to enter the clearance date of voucher. We can give Memo as a statement while clearing transaction. Let us give Memo as cleared. Total Debit & Total Credit amounts are present at the end of the table. Bank Reconciliation Statement is located at the bottom of the table.
	We can even export a report to PDF as well as CSV formats using ABT.
Video playing	Tap on Export as pdf option. A new window appears. You can secure your file by giving it a password. And then tap on Set password and save file button.
Point to the video	Using ABT, we can export an organization's data from one rooted tablet to another.
Video playing	Tap on Import organization. It will show all available exported organizations and financial years to be imported.
	Another useful feature is Rollover
Video playing	Here in financial year we will see 2 financial year periods: The period for which we created the organization and The period after rollover
	The next feature is remote access to the ABT server.
Video playing	Change server location, prompts a dialog to enter remote server IP address.
Empty Slide	So, these are the glimpses of what you will learn through the ABT series of Spoken Tutorials.
Slide 21	Now, let's learn how to install ABT on an Aakash tablet.
Go to the Aakash Tablet.	We need a working internet connection to download files onto the tablet.
Point to the proxy settings configuration	If you work behind a proxy server, ensure that, You bypass localhost under proxy settings. You can skip this step if you have a direct Internet connection. I am behind a proxy. So, let us learn to configure the proxy settings now.
Tap on Settings->WiFi Switch on the WiFi	You can find this option under Settings and WiFi. Ensure that WIFI is turned ON.
Long press on spoken_static.	Long press on the WIFI network that you want to connect to. I will choose spoken_static.
Tap on Modify network.	Then, choose Modify network.
Type the password.	Enter the password for the selected WIFI network.
Check Show Advanced Options checkbox.	Check Show Advanced Options checkbox.
Lets select Proxy settings as manual.	Choose Proxy settings as manual. Fill all the required details.
Type 127.0.0.1	Add an entry for 127.0.0.1 to bypass the localhost.
Tap on Save.	And finally save the details.
Open web browser on Aakash. Slide 22	Now, open the web browser on your tablet. We have to type this URL in the address bar http://aakashlabs.org/ac/iitb/.
Go to the browser Tap on Go.	We will download apk file from this webpage.
Scroll down. Tap on Download.	Search for Aakash Business Tool and tap on Download.
	It will download ABT.apk file to Download folder of internal SD card.
Go to File Manager->SD Card->Download	Go to that location. File Manager->SD Card->Download
Tap on ABT apk file	To install, tap on the ABT apk file which we downloaded.
Tap on Package Installer.	It will pop-up two options: 1.Package Installer and 2.Verify and Install. Tap on Package Installer.
Tap on Just once. Tap on Install.	Select Just once. Tap on Install. It will install the apk on your tablet. The installation process will take some time.
Point to the ABT icon.	Once it is done, the ABT icon will be available on the Applications menu. Now the Front End of the ABT is installed with the help of ABT's apk. Next lets install the Back End of ABT.
	There are two methods to install ABT's Back End. Recommended Method and Manual Method.
Point to the prompt for superuser permission	If in case the application asks for superuser permission, say GRANT.
Slide 23	First we will learn the recommended method of installation.
Open ABT application. Point to the prompt, File system does not exist! Do you want to download and install?	When we open ABT for the first time it will prompt, File system does not exist! Do you want to download and install?
Tap on Yes.	Tap on Yes.
Point to the downloading file abt.tar.gz	This will download abt.tar.gz file in your internal memory.
Point to the extraction of abt.tar.gz	After downloading the file, it will automatically extract abt.tar.gz file.
Point to the prompt, File system is not mounted, device requires a reboot. Tap on Reboot.	After extraction, it will again prompt. File system is not mounted, device requires a reboot. Now tap on Reboot, to reboot the tablet.
Tap on ABT icon	After reboot, tap on ABT icon. You can see the information about ABT. ABT is now ready to use.
Slide 24	Now lets learn how to install ABT manually.
Open browser Tap on Go. Slide 25 for URL	Once we have installed ABT apk, Open web browser. Type this link in the address bar http://www.it.iitb.ac.in/AakashApps/repo/abt.tar.gz
Go to File Manager->SD Card->Download	abt.tar.gz will get downloaded to Download folder of internal SDcard. Go to File Manager->SD Card->Download.
Copy or move abt.tar.gz to root folder of internal SD Card.	Now copy or move this abt.tar.gz to the root folder of internal SDcard.
Open ABT application.	Now, open ABT application.
Point to the extraction of abt.tar.gz	It will directly start the extraction of abt.tar.gz file.
Point to the prompt, File system is not mounted, device requires a reboot Tap on Reboot.	After extraction, it will prompt the message, File system is not mounted, device requires a reboot Now click on Reboot, to Reboot the tablet.
Tap on ABT icon	After reboot, tap on ABT icon. You can see the information about ABT. We have successfully installed Aakash Business Tool.
Slide 26	Note: In case there is not enough space in internal memory, Download and Extract abt.tar.gz file on your computer. Once extraction is done, we will get an abt.img file. Copy the abt.img file to the root folder of tablet's external SD card and reboot the tablet.
	Now ABT is ready to use. In the subsequent tutorials, we will learn how to use ABT.
Summary Slide 27	Lets summarize, In this tutorial we learnt, About ABT Applications & features of ABT How to install ABT.
Assignment Slide 28	As an assignment, install ABT on any rooted tablet by recommended method.
Slide 29	Watch the video available at the given link It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Slide 30	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Slide 31	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro This is Trupti Kini from IIT Bombay signing off. Thanks for watching.

Contributors and Content Editors

Nancyvarkey, Trupti

Difference between revisions of "Aakash-Business-Tool/C2/Overview-of-Aakash-Business-Tool/English"

Latest revision as of 10:04, 1 July 2014

Contributors and Content Editors

Navigation menu

Personal tools

Namespaces

Variants

Views

Actions

Search

Navigation

Tools

@@ Line 18: / Line 18: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 2
 | style="border:0.05pt solid #000000;padding:0.185cm;"| This tutorial will give you an introduction to '''ABT.'''&nbsp;&nbsp;&nbsp;
 We will familiarise ourselves with the applications & features of '''ABT'''.
 &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;
@@ Line 29: / Line 27: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 3
 | style="border:0.05pt solid #000000;padding:0.185cm;"| To record this tutorial, I am using,
 '''ABT''' version 1.0.
 '''Aakash''' Tablet with '''Android '''version 4.2 i.e '''Jelly Bean.'''
@@ Line 39: / Line 33: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 4
 | style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT '''can be used on any '''rooted''' tablet of your choice.
 To install '''ABT''' on a '''rooted '''tablet, you will require a working Internet connection &
 '''400MB''' of free space on internal/external '''SD-card.'''
@@ Line 63: / Line 54: @@
 What is '''ABT'''?
 | style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT''' is an accounting tool, which runs on '''Android''' OS.
 It is intended for accountants and accounts-students.
 It is a Free and Open Source Software, licensed under '''GNU - GPL''' version 3.
@@ Line 84: / Line 73: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00"> So, on the first page, we can see 2 buttons at the top,
+<span style="background:#FFFF00">Create new organization and
+<span style="background:#FFFF00">Select existing organization
+<span style="background:#FFFF00">Now, on the next page, we have to fill organization details.
+<span style="background:#FFFF00">Fill the organization details if required or tap on Skip button. </span>
 |-
@@ Line 94: / Line 91: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Now, we will select role as admin
+<span style="background:#FFFF00">And login with our username and password.
+<span style="background:#FFFF00">We can now view the login,logout and total time of manager and operator.</span>
 |-
@@ Line 102: / Line 103: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> This is Create Account page.
+<span style="background:#FFFF00">An organization can have any number of accounts.
+<span style="background:#FFFF00">Every account falls under a Group and optionally a Sub-Group.
+<span style="background:#FFFF00">A prompt box appears which asks whether we want to:
+<span style="background:#FFFF00">Edit Account Or
+<span style="background:#FFFF00">Delete Account
+<span style="background:#FFFF00">Only Account name and Opening balance are editable. </span>
 |-
@@ Line 110: / Line 123: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"|
+<span style="background:#FFFF00"> Here, on this page we can record transactions in ABT.
+<span style="background:#FFFF00">Select the type of transaction from the dropdown list of Voucher type.
+<span style="background:#FFFF00">After filling necessary data, save the details.
+<span style="background:#FFFF00">Now, here we will learn multiple entries in a transaction
+<span style="background:#FFFF00">To add a new row, tap on plus button </span>
 |-
@@ Line 118: / Line 140: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Here we can add project names.
+<span style="background:#FFFF00">Let's us add ABT and tap on Add Project button.
+<span style="background:#FFFF00">Tap on Preferences option.
+<span style="background:#FFFF00">In Preferences, we can see
+<span style="background:#FFFF00">Edit/Delete organisation and
+<span style="background:#FFFF00">Add/Edit/Delete project options </span>
 |-
@@ Line 137: / Line 169: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"|  <span style="background:#FFFF00"> Tap on Clearance Date field to enter the clearance date of voucher.
+<span style="background:#FFFF00">We can give Memo as a statement while clearing transaction.
+<span style="background:#FFFF00">Let us give Memo as cleared.
+<span style="background:#FFFF00">Total Debit & Total Credit amounts are present at the end of the table.
+<span style="background:#FFFF00">Bank Reconciliation Statement is located at the bottom of the table. </span>
 |-
@@ Line 145: / Line 185: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Tap on Export as pdf option.
+<span style="background:#FFFF00">A new window appears.
+<span style="background:#FFFF00">You can secure your file by giving it a password.
+<span style="background:#FFFF00">And then tap on Set password and save file button. </span>
 |-
@@ Line 153: / Line 199: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00"> Tap on Import organization.
+<span style="background:#FFFF00">It will show all available exported organizations and financial years to be imported. </span>
 |-
@@ Line 161: / Line 209: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00">  Here in financial year we will see 2 financial year periods:
+<span style="background:#FFFF00">The period for which we created the organization and
+<span style="background:#FFFF00">The period after rollover </span>
 |-
@@ Line 169: / Line 221: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
-| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background-color:yellow">Narration of video here</span>
+| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Change server location, prompts a dialog to enter remote server IP address. </span>
 |-
@@ Line 188: / Line 240: @@
 You bypass '''localhost '''under '''proxy''' settings.
 You can skip this step if you have a direct Internet connection.
 I am behind a proxy.
 So, let us learn to configure the proxy settings now.
@@ Line 202: / Line 252: @@
 Switch on the '''WiFi'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| You can find this option under '''Settings '''and '''WiFi.'''
 Ensure that '''WIFI '''is turned '''ON'''.
@@ Line 208: / Line 257: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Long press on '''spoken_static.'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Long press on the '''WIFI '''network that you want to connect to.
 I will choose '''spoken_static.'''
@@ Line 250: / Line 296: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Now, open the web browser on your tablet.
 We have to type this URL in the address bar
 [http://aakashlabs.org/ac/iitb/ http://aakashlabs.org/ac/iitb/].'''
@@ Line 262: / Line 306: @@
 Tap on '''Go'''.
 | style="border:0.05pt solid #000000;padding:0.185cm;"|
 We will download apk file from this webpage.
@@ Line 268: / Line 311: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Scroll down.
 Tap on '''Download.'''
-| style="border:0.05pt solid #000000;padding:0.185cm;"| Search for '''Aakash Business Tool '''and tap on '''Download'''.
+| style="border:0.05pt solid #000000;padding:0.185cm;"|
+Search for '''Aakash Business Tool '''and tap on '''Download'''.
 |-
@@ Line 278: / Line 322: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Go to '''File Manager->SD Card->Download'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Go to that location.
 '''File Manager->SD Card->Download'''
@@ Line 292: / Line 332: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Package Installer.'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| It will pop-up two options:
 .'''Package Installer '''and
 .'''Verify and Install'''.
 Tap on '''Package Installer.'''
@@ Line 309: / Line 344: @@
 Tap on '''Install.'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Select '''Just once'''.
 Tap on '''Install'''.
 It will install the apk on your tablet.
 The installation process will take some time.
@@ Line 326: / Line 356: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the '''ABT '''icon.
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Once it is done, the '''ABT''' icon will be available on the Applications menu.
 Now the Front End of the '''ABT''' is installed with the help of '''ABT''''s apk.
 Next lets install the Back End of '''ABT.'''
@@ Line 336: / Line 364: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"|
 | style="border:0.05pt solid #000000;padding:0.185cm;"| There are two methods to install '''ABT''''s Back End.
 '''Recommended '''Method and '''Manual '''Method.
@@ Line 379: / Line 406: @@
 Tap on '''Reboot.'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| After extraction, it will again prompt.
 '''File system is not mounted, device requires a reboot.'''
@@ Line 401: / Line 427: @@
 Tap on '''Go.'''
 '''Slide 25 for URL'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Once we have installed '''ABT''' apk,
 Open web browser.
 Type this link in the address bar '''http://www.it.iitb.ac.in/AakashApps/repo/abt.tar.gz'''
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Go to '''File Manager->SD Card->Download'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| '''abt.tar.gz '''will get downloaded to '''Download''' folder of internal '''SDcard'''.
 Go to '''File Manager->SD Card->Download.'''
@@ Line 422: / Line 444: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Copy or move '''abt.tar.gz '''to root folder of internal '''SD Card.'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Now copy or move this '''abt.tar.gz ''' to the root folder of internal &nbsp;'''SDcard.'''
 |-
@@ Line 441: / Line 460: @@
 Tap on '''Reboot.'''
 | style="border:0.05pt solid #000000;padding:0.185cm;"| After extraction, it will prompt the message,
 '''File system is not mounted, device requires a reboot'''
 Now click on '''Reboot''', to Reboot the tablet.
@@ Line 451: / Line 468: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''icon
 | style="border:0.05pt solid #000000;padding:0.185cm;"| After reboot, tap on '''ABT '''icon.
 You can see the information about ABT.
-&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;
 We have successfully installed '''Aakash Business Tool.'''
@@ Line 462: / Line 476: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 26
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Note:
 In case there is not enough space in internal memory,
 Download and Extract '''abt.tar.gz''' file on your computer.
 Once extraction is done, we will get an '''abt.img '''file.
 Copy the '''abt.img''' file to the root folder of tablet's external '''SD card '''and reboot the tablet.
@@ Line 486: / Line 496: @@
 Slide 27
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Lets summarize,
 In this tutorial we learnt,
 About '''ABT'''
 Applications & features of '''ABT'''
 How to install '''ABT'''.
@@ Line 501: / Line 507: @@
 |-
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Assignment
 Slide 28
 | style="border:0.05pt solid #000000;padding:0.185cm;"| As an assignment, install '''ABT''' on any rooted tablet by recommended method.
@@ Line 508: / Line 513: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 29
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Watch the video available at the given link
 It summarizes the Spoken Tutorial project
 If you do not have good bandwidth, you can download and watch it
@@ Line 518: / Line 521: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 30
 | style="border:0.05pt solid #000000;padding:0.185cm;"| The Spoken Tutorial Project Team
 Conducts workshops using spoken tutorials
 Gives certificates to those who pass an online test
 For more details, please write to contact@spoken-tutorial.org
@@ Line 531: / Line 531: @@
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 31
 | style="border:0.05pt solid #000000;padding:0.185cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project
 It is supported by the National Mission on Education through ICT, MHRD, Government of India
 More information on this Mission is available at
 http://spoken-tutorial.org/NMEICT-Intro
 This is '''Trupti Kini '''from '''IIT Bombay''' signing off.
 Thanks for watching.
 |}