View source for FrontAccounting/C2/Items-and-Inventory/English-timed

{| border=1
|| '''Time'''
|| '''Narration'''

|-
| 00:01
| Hello everyone! Welcome to this tutorial on '''Items & Inventory''' in '''FrontAccounting'''.

|-
| 00:07
| In this tutorial, we will learn to set:

|-
| 00:10
| '''Units of Measure, Items, Item Category''' and '''Sales Pricing'''.

|-
| 00:19
| To record this tutorial, I am using:
'''Ubuntu Linux OS''' version 14.04,
'''FrontAccounting''' version 2.3.25

|-
| 00:30
| To practice this tutorial, you should have Knowledge of Higher Secondary commerce or
knowledge of accounting.

|-
| 00:38
| Before we start, let us understand the meaning of '''Items'''.

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| 00:41
| '''Items''' are the things which you can buy or sell in the business.

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| 00:47
| We have to keep a record that lists key information about an '''inventory item'''.

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| 00:53
| Now, let us see the meaning of '''inventory'''.

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| 00:57
| It is a complete listing of: 

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| 00:59
| Stock in hand, work in progress, raw materials and finished goods in hand.

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| 01:08
| Let us start by opening the '''Frontaccounting''' interface.

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| 01:12
| Click on the browser.

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| 01:14
| Type: '''localhost/account''' and press ''' Enter.'''

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| 01:19
| The '''login''' page appears.

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| 01:21
| Here, type the '''username''' as '''admin''' and the '''password'''.

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|  01:25
| Click on '''Login''' button.

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| 01:28
| '''Frontaccounting''' window opens.

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| 01:31
| Click on the '''Items and Inventory''' tab.

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| 01:34
|  The page opens and we can see various panels.

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| 01:39
|  Under '''Transaction''' panel, we can see the options:

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| 01:42
| '''Inventory Location Transfers''' and  '''Inventory Adjustments'''.

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| 01:47
| '''Inquiries and Reports''' panel is used for making reports and inquiries.

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| 01:52
| Here, we have the options:

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| 01:54
| '''Inventory Item Movements, Inventory Item Status ''' and '''Inventory Reports'''.

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| 02:01
| '''Maintenance''' panel is used for setup of '''Items''' and '''Inventory''' details.

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| 02:06
| To do the '''setup''', we have to make use of the following options:

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| 02:10
| '''Items, Units of Measure''' and '''Item Categories'''.

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| 02:17
| '''Pricing and Costs''' panel is used for selecting the pricing level of '''items''' or '''inventory'''.

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| 02:23
| For this, we have to use the option '''Sales Pricing'''.

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| 02:27
| Let us see how to set '''Units of Measure.'''

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| 02:31
| '''Units of Measure''' option has to be specified for each '''Item.'''

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| 02:36
| Here, we can see the chart which represents the '''Units of Measure'''.

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| 02:41
| The chart shows:

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| 02:42
|  '''Physical quantity measured, Base unit''' and '''SI abbreviation'''.

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| 02:49
| We can see the '''Base unit''' of a substance is '''mole''' and the '''SI unit abbreviation''' is '''mol'''.

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| 02:58
| Likewise, base unit of '''scale''' is '''meter''' and the abbreviation is '''m.'''

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| 03:05
| Now, switch back to the '''Frontaccounting''' interface.

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| 03:09 
| Click on '''Units of Measure''' option.

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| 03:13
| Here, we are prompted to fill in all the necessary information pertaining to the '''Units of Measure.'''

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| 03:20
| I have filled these details here. Please fill the details likewise.

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| 03:25
| Click on '''Add new''' button to add this '''unit'''.

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| 03:29
| The pop up message shows that we have successfully added a new '''unit'''.

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| 03:34
| We can also see the '''table''' with the updated entry.

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| 03:38
| Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
|  03:44
|  Let us now set the '''Items.'''

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| 03:47
| Click on the '''Items''' under '''Maintenance''' panel.

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| 03:51
| You may see the default '''Items''' in the list.

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| 03:55
| We can also create a new '''Item''' as required.

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| 04:00
| I will demonstrate.

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| 04:02
| Here, we are prompted to fill in all the necessary information pertaining to the '''items'''.

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| 04:09
| I have filled these details here. Please fill the details likewise.

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| 04:14
| Make sure that you give the unique '''code''' for each '''item''' you fill.

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| 04:19
| Scroll down.

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| 04:22
| And then click on the '''Insert New Item''' button.

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|  04:26
| The pop-up message shows that we have successfully added a new '''item'''.

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| 04:31
| Click on the dropdown box, we can see the new '''item''' is added.

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| 04:36
| Scroll down.

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| 04:39
| And click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

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| 04:45
| Let us now set the '''Item Categories''' to which item belongs.

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| 04:50
| Click on it.

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| 04:52
| Scroll down to see the details.

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| 04:55
| We have to create our own '''Item category''' which defines:
 
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|  04:59
| '''Item tax type, Item Type''' and '''Units of Measure.'''

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| 05:03
| Here, we are prompted to fill in all the necessary information pertaining to the '''Item Category'''.

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| 05:10
| I have filled these details here for-

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| 05:12
| '''Category Name, Item Tax Type, Item Type''' and '''Units of Measure'''.

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| 05:19
| Other details like: '''Sales Account, Inventory Account, C.O.G.S Account''',
'''Inventory Adjustment Account, Item Assembly Costs Account, Dimensions'''.

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| 05:32
| I will keep it as it is.

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| 05:35
| Please fill the details likewise.

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| 05:39
| Click on '''Add New''' button to '''save''' the entry made.

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| 05:44
| The pop up message shows that we have successfully added a new '''item'''.

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| 05:49   
| We can see the above '''table''' with the details updated here.

|-
| 05:53   
| Scroll down.

|-
| 05:55   
| Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| 06:00
| Let us see the '''Sales Pricing'''.

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| 06:03
| This option is used to assign '''sales prices''' to individual '''Sales item'''.

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| 06:08
| Click on the '''Sales Pricing''' option.

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| 06:12
| Click on the dropdown box.

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| 06:15
| Select the '''item''' for which we want to assign the '''Sales Price'''. 

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| 06:19
| I will select the '''item''' as '''Cement.'''

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| 06:23
| This is because we will use this '''item ''' for sales purpose in the '''Sales in Frontaccounting''' tutorial.

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| 06:30
| Now, click on the '''Currency''' dropdown box.

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| 06:34
| I will select the currency as '''Rupees.'''

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| 06:38
| Click on the '''Sales Type''' dropdown box.

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| 06:40
| There are two options: '''Retail''' and '''Wholesale'''.

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| 06:46
| How to setup the '''Sales Type''' option is explained in the '''Sales in Frontaccounting''' tutorial.

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| 06:52
| So, here I will select '''Wholesale'''.

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| 06:56
| Click on the '''Price''' field.
 
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| 06:59
| I will type the '''Price''' against the '''Item''' as '''5,000 per Kg.'''

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| 07:05
| Click on '''Add new''' button. 

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| 07:07
| The pop up message shows that we have successfully added a '''Sales price''' against the '''item Cement'''.

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| 07:15
| We can also see the table here which we have updated.

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| 07:19
| Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

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| 07:25
| Let us summarize.

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| 07:27
| In this tutorial, we have learnt to create:

|-
| 07:30
| '''Units of Measure, Items, Item Category''' and '''Sales Pricing'''.

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| 07:36
| As an assignment, 

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| 07:38
| Add a new '''item Steel''' with an '''Item code 46''' in the '''Items & Inventory''' tab.

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| 07:45
| Create a new '''Item Category''' using the above added '''item'''.

|-
| 07:49
| This video summarizes the '''Spoken Tutorial''' project.

|-
| 07:53
| Please download and watch it.

|-
| 07:56
|  We conduct workshops using Spoken Tutorials and give Certificates.

|-
| 08:01
| For more information, please contact us.

|-
| 08:05
| The Spoken Tutorial Project is funded by '''NMEICT, MHRD''' Government of India.

|-
| 08:12
| This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.
Thank you for joining.

|}