View source for Aakash-Business-Tool/C2/Overview-of-Aakash-Business-Tool/English

'''Title of script''': '''Overview of Aakash Business Tool'''

'''Author: Trupti Rajesh Kini'''

'''Keywords: video tutorial, Accounting software, Free and open source software, SD card, NGO & Profit making, Proxy Settings, abt.img, ABT.apk'''



{| style="border-spacing:0;"
| style="border:0.05pt solid #000000;padding:0.185cm;"| Visual Clue&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; 
| style="border:0.05pt solid #000000;padding:0.185cm;"| Narration

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 1&nbsp;&nbsp;&nbsp; 
| style="border:0.05pt solid #000000;padding:0.185cm;"| Hello and welcome to this series of '''spoken tutorials '''on '''Aakash Business Tool''' i.e. '''ABT'''&nbsp;&nbsp;&nbsp; 

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 2
| style="border:0.05pt solid #000000;padding:0.185cm;"| This tutorial will give you an introduction to '''ABT.'''&nbsp;&nbsp;&nbsp; 

We will familiarise ourselves with the applications & features of '''ABT'''.
&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; 

We will also learn how to install '''ABT '''on an '''Aakash''' tablet.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 3
| style="border:0.05pt solid #000000;padding:0.185cm;"| To record this tutorial, I am using,
'''ABT''' version 1.0.
'''Aakash''' Tablet with '''Android '''version 4.2 i.e '''Jelly Bean.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 4
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT '''can be used on any '''rooted''' tablet of your choice.
To install '''ABT''' on a '''rooted '''tablet, you will require a working Internet connection &

'''400MB''' of free space on internal/external '''SD-card.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 5
| style="border:0.05pt solid #000000;padding:0.185cm;"| For more information visit the following links,

'''https://github.com/androportal/ABT'''

'''http://docs.aakashlabs.org/abt'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 6
| style="border:0.05pt solid #000000;padding:0.185cm;"| To learn '''ABT,''' you must be familiar with the concepts of book keeping.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 7

What is '''ABT'''?
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT''' is an accounting tool, which runs on '''Android''' OS.

It is intended for accountants and accounts-students.

It is a Free and Open Source Software, licensed under '''GNU - GPL''' version 3.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 8
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''ABT''' can be used by an '''NGO '''as well as a '''Profit making''' organization.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 9
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, let us look at some of the features of '''ABT.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| First, let see how to maintain Organizations.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00"> So, on the first page, we can see 2 buttons at the top,

<span style="background:#FFFF00">Create new organization and

<span style="background:#FFFF00">Select existing organization 

<span style="background:#FFFF00">Now, on the next page, we have to fill organization details.

<span style="background:#FFFF00">Fill the organization details if required or tap on Skip button. </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"|
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, lets see a small clip about-

'''User authentication and its role in an organization'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Now, we will select role as admin

<span style="background:#FFFF00">And login with our username and password. 

<span style="background:#FFFF00">We can now view the login,logout and total time of manager and operator.</span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"|
| style="border:0.05pt solid #000000;padding:0.185cm;"| Next, lets have a look at how to maintain books of accounts.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> This is Create Account page. 

<span style="background:#FFFF00">An organization can have any number of accounts. 

<span style="background:#FFFF00">Every account falls under a Group and optionally a Sub-Group. 

<span style="background:#FFFF00">A prompt box appears which asks whether we want to:

<span style="background:#FFFF00">Edit Account Or 

<span style="background:#FFFF00">Delete Account 

<span style="background:#FFFF00">Only Account name and Opening balance are editable. </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| Using '''ABT''', we can record, clone, and edit transactions.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
<span style="background:#FFFF00"> Here, on this page we can record transactions in ABT. 

<span style="background:#FFFF00">Select the type of transaction from the dropdown list of Voucher type. 

<span style="background:#FFFF00">After filling necessary data, save the details. 

<span style="background:#FFFF00">Now, here we will learn multiple entries in a transaction

<span style="background:#FFFF00">To add a new row, tap on plus button </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| We can also record transactions under a project.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Here we can add project names.

<span style="background:#FFFF00">Let's us add ABT and tap on Add Project button. 

<span style="background:#FFFF00">Tap on Preferences option.

<span style="background:#FFFF00">In Preferences, we can see

<span style="background:#FFFF00">Edit/Delete organisation and

<span style="background:#FFFF00">Add/Edit/Delete project options </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide
| style="border:0.05pt solid #000000;padding:0.185cm;"| We can view various types of reports in '''ABT''', such as,
*'''Ledger,'''
*'''Trial Balance'''
*'''Cash Flow,'''
*'''Cash Book,'''
*'''Project Statement,'''
*'''Balance Sheet'''
*'''Profit & Loss Account'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| Let us have a look at '''Bank Reconciliation'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"|  <span style="background:#FFFF00"> Tap on Clearance Date field to enter the clearance date of voucher. 

<span style="background:#FFFF00">We can give Memo as a statement while clearing transaction.

<span style="background:#FFFF00">Let us give Memo as cleared. 

<span style="background:#FFFF00">Total Debit & Total Credit amounts are present at the end of the table.

<span style="background:#FFFF00">Bank Reconciliation Statement is located at the bottom of the table. </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| We can even export a report to '''PDF''' as well as '''CSV ''' formats using '''ABT'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Tap on Export as pdf option.

<span style="background:#FFFF00">A new window appears.

<span style="background:#FFFF00">You can secure your file by giving it a password.

<span style="background:#FFFF00">And then tap on Set password and save file button. </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the video
| style="border:0.05pt solid #000000;padding:0.185cm;"| Using '''ABT''', we can export an organization's data from one '''rooted''' tablet to another.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00"> Tap on Import organization.

<span style="background:#FFFF00">It will show all available exported organizations and financial years to be imported. </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| Another useful feature is '''Rollover'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"|<span style="background:#FFFF00">  Here in financial year we will see 2 financial year periods:

<span style="background:#FFFF00">The period for which we created the organization and

<span style="background:#FFFF00">The period after rollover </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| The next feature is remote access to the '''ABT''' server.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Video playing
| style="border:0.05pt solid #000000;padding:0.185cm;"| <span style="background:#FFFF00"> Change server location, prompts a dialog to enter remote server IP address. </span>

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Empty Slide
| style="border:0.05pt solid #000000;padding:0.185cm;"| So, these are the glimpses of what you will learn through the '''ABT''' series of '''Spoken Tutorials'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 21
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, let's learn how to install '''ABT''' on an '''Aakash''' tablet.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to the '''Aakash''' Tablet.
| style="border:0.05pt solid #000000;padding:0.185cm;"| We need a working internet connection to download files onto the tablet.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the '''proxy '''settings configuration
| style="border:0.05pt solid #000000;padding:0.185cm;"| If you work behind a proxy server, ensure that,

You bypass '''localhost '''under '''proxy''' settings.

You can skip this step if you have a direct Internet connection.

I am behind a proxy.

So, let us learn to configure the proxy settings now.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Settings->WiFi'''

Switch on the '''WiFi'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| You can find this option under '''Settings '''and '''WiFi.'''

Ensure that '''WIFI '''is turned '''ON'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Long press on '''spoken_static.'''

| style="border:0.05pt solid #000000;padding:0.185cm;"| Long press on the '''WIFI '''network that you want to connect to.

I will choose '''spoken_static.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Modify network.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Then, choose '''Modify network'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Type the password.
| style="border:0.05pt solid #000000;padding:0.185cm;"| Enter the password for the selected '''WIFI''' network.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Check '''Show Advanced Options''' checkbox.
| style="border:0.05pt solid #000000;padding:0.185cm;"| Check '''Show Advanced Options''' checkbox.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Lets select '''Proxy settings '''as '''manual.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Choose '''Proxy settings '''as '''manual'''.

Fill all the required details.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Type '''127.0.0.1 '''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Add an entry for '''127.0.0.1 '''to bypass the '''localhost.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Save.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| And finally '''save''' the details.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open web browser on '''Aakash'''.

Slide 22



| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, open the web browser on your tablet.

We have to type this URL in the address bar

[http://aakashlabs.org/ac/iitb/ http://aakashlabs.org/ac/iitb/].'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to the browser

Tap on '''Go'''.
| style="border:0.05pt solid #000000;padding:0.185cm;"| 

We will download apk file from this webpage.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Scroll down.
Tap on '''Download.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| 

Search for '''Aakash Business Tool '''and tap on '''Download'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| It will download '''ABT.'''apk file to Download folder of internal '''SD card.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to '''File Manager->SD Card->Download'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to that location.

'''File Manager->SD Card->Download'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''apk file
| style="border:0.05pt solid #000000;padding:0.185cm;"| To install, tap on the '''ABT''' apk file which we downloaded.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Package Installer.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| It will pop-up two options:

1.'''Package Installer '''and

2.'''Verify and Install'''.

Tap on '''Package Installer.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Just once.'''

Tap on '''Install.'''

| style="border:0.05pt solid #000000;padding:0.185cm;"| Select '''Just once'''.

Tap on '''Install'''.

It will install the apk on your tablet.

The installation process will take some time.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the '''ABT '''icon.
| style="border:0.05pt solid #000000;padding:0.185cm;"| Once it is done, the '''ABT''' icon will be available on the Applications menu.

Now the Front End of the '''ABT''' is installed with the help of '''ABT''''s apk.

Next lets install the Back End of '''ABT.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| There are two methods to install '''ABT''''s Back End.

'''Recommended '''Method and '''Manual '''Method.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the prompt &nbsp;for superuser permission
| style="border:0.05pt solid #000000;padding:0.185cm;"| If in case the application asks for superuser permission, say '''GRANT'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 23
| style="border:0.05pt solid #000000;padding:0.185cm;"| First we will learn the '''recommended '''method of installation.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open '''ABT '''application.

Point to the prompt,

'''File system does not exist!'''

'''Do you want to download and install?'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| When we open '''ABT''' for the first time it will prompt,

'''File system does not exist! Do you want to download and install?'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Yes.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''Yes.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the downloading file '''abt.tar.gz'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| This will download '''abt.tar.gz''' file in your internal memory.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the extraction of '''abt.tar.gz'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| After downloading the file, it will automatically extract '''abt.tar.gz''' file.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the prompt,

'''File system is not mounted, device requires a reboot.'''

Tap on '''Reboot.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| After extraction, it will again prompt.

'''File system is not mounted, device requires a reboot.'''

Now tap on '''Reboot''', to reboot the tablet. 

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''icon
| style="border:0.05pt solid #000000;padding:0.185cm;"| After reboot, tap on '''ABT '''icon.

You can see the information about ABT.

'''ABT '''is now ready to use.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 24
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now lets learn how to install '''ABT''' manually.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open browser

Tap on '''Go.'''

'''Slide 25 for URL'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Once we have installed '''ABT''' apk,

Open web browser.

Type this link in the address bar '''http://www.it.iitb.ac.in/AakashApps/repo/abt.tar.gz'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Go to '''File Manager->SD Card->Download'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| '''abt.tar.gz '''will get downloaded to '''Download''' folder of internal '''SDcard'''.

Go to '''File Manager->SD Card->Download.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Copy or move '''abt.tar.gz '''to root folder of internal '''SD Card.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now copy or move this '''abt.tar.gz ''' to the root folder of internal &nbsp;'''SDcard.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Open '''ABT''' application.
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now, open '''ABT''' application.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the extraction of '''abt.tar.gz'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| It will directly start the extraction of abt.tar.gz file.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Point to the prompt,

'''File system is not mounted, device requires a reboot'''

Tap on '''Reboot.'''
| style="border:0.05pt solid #000000;padding:0.185cm;"| After extraction, it will prompt the message,

'''File system is not mounted, device requires a reboot'''

Now click on '''Reboot''', to Reboot the tablet.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Tap on '''ABT '''icon
| style="border:0.05pt solid #000000;padding:0.185cm;"| After reboot, tap on '''ABT '''icon.

You can see the information about ABT.

We have successfully installed '''Aakash Business Tool.'''

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 26
| style="border:0.05pt solid #000000;padding:0.185cm;"| Note:

In case there is not enough space in internal memory,

Download and Extract '''abt.tar.gz''' file on your computer.

Once extraction is done, we will get an '''abt.img '''file.

Copy the '''abt.img''' file to the root folder of tablet's external '''SD card '''and reboot the tablet.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| 
| style="border:0.05pt solid #000000;padding:0.185cm;"| Now ABT is ready to use. &nbsp;

In the subsequent tutorials, we will learn how to use '''ABT'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Summary

Slide 27
| style="border:0.05pt solid #000000;padding:0.185cm;"| Lets summarize,

In this tutorial we learnt,

About '''ABT'''

Applications & features of '''ABT'''

How to install '''ABT'''.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Assignment
Slide 28
| style="border:0.05pt solid #000000;padding:0.185cm;"| As an assignment, install '''ABT''' on any rooted tablet by recommended method.

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 29
| style="border:0.05pt solid #000000;padding:0.185cm;"| Watch the video available at the given link

It summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 30
| style="border:0.05pt solid #000000;padding:0.185cm;"| The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

|-
| style="border:0.05pt solid #000000;padding:0.185cm;"| Slide 31
| style="border:0.05pt solid #000000;padding:0.185cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org/NMEICT-Intro

This is '''Trupti Kini '''from '''IIT Bombay''' signing off.

Thanks for watching.
|}