View source for Aakash-Business-Tool/C2/Account-Management/English

Title of script: Account-Management

Author: Trupti Rajesh Kini 

Keywords: Organization, user, video tutorial, 

{| style="border-spacing:0;"
| style="border-top:1.05pt double #808080;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0.049cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Visual cue''' 
| style="border:1.05pt double #808080;padding:0.049cm;"| '''Narration''' 

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| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Display desktop''' 

/* Slide 1 */ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Hello and welcome to the spoken tutorial on '''Account Management''' in '''ABT'''. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Show Slide '''

'''Learning Objectives''' /*Slide 2 */ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| In this tutorial, you will be able to: 

* Create Account 
* Edit Account 
* Delete Account 



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| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Show Slide''' 

'''System Requirements''' /*Slide 3 */ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| In this tutorial, I am using 

* '''ABT''' 1.0 
* '''Android''' 4.2 (Jelly Bean) 
* Rooted tablet 



|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 4 */ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For more information please visit,

[https://github.com/androportal/ABT https://github.com/androportal/ABT] '''

[http://aakashlabs.org/docs/abt/index.html http://aakashlabs.org/docs/abt/index.html] '''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''Prerequisites''' 

/*Slide 5*/ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For this tutorial, you must be familiar with: 

* The principles of book keeping. 
* How to run and start '''ABT'''  and
* How to create a new organization 

If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org] 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Start '''ABT''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select '''ABT''' application on '''Android''' 4.2 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| '''ABT's''' Welcome screen 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We will see '''ABT's''' welcome screen 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Select Existing Organization''' button 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization''' button.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Login''' button 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, let's tap on '''Login''' button and go ahead to the login screen. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Login window
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select '''admin''' for role.
Enter username and password for '''admin'''.

Login as '''admin'''.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Master Menu''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We are now on the '''Master menu''' of '''ABT.'''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Create Account '''menu
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Create Account '''menu.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to alert '''Set manual account code''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When you enter this page for the first time, the '''alert-box''' appears on the screen.


The '''alert''' prompts a dialog to set '''account code type''' i.e. '''manual''' or '''automated'''.


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Check the check-box >> tap on '''Confirm'''
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| For '''manual account code''', check the check-box.

Tap on '''Confirm''' button.

Remember, this is only one time activity.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Create account screen 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This is '''Create Account''' page.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Create account screen 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An organization can have any number of accounts. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' and '''Subgroup name''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Every account falls under a '''Group''' and optionally a '''Sub-Group'''. 


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on dropdown of '''Group Name''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| All the '''Group''' names are available in '''Group name''' drop-down.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Corpus''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| This organization is of the type '''NGO.'''

If organization type is '''NGO''', it will include '''Corpus''' in the list, or else '''Capital'''.


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Corpus,Current Liability, Loans(Liability)''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Credit opening balance '''under groups:

'''Corpus,Current Liability, Loans(Liability) & Reserves.'''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 6
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Corpus''' is the principal amount of an '''NGO''' or a '''trust'''. 

'''Capital''' is the amount invested in the business by the owner. 

'''Liabilities''' denote the amount which a business owes to a another firm/person. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Current Asset,Fixed Assets and Loans (Asset)''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The accounts will have '''Debit opening balance '''under '''groups''':

* '''Current Asset''' 
* '''Fixed Assets''' 
* '''Loans (Asset)''' 
* '''Investment'''
* '''Miscellaneous Expenses(Asset)'''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 7
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Fixed Assets '''represent everything 
*which a business owns and 
*has money value. 


It is an asset used in business, for more than one year.


They are always shown as '''debit balance'''. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Direct Income, Indirect Income, Direct Expense and Indirect Expense''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Accounts under '''groups''':

* '''Direct Expense''' 
* '''Direct Income''' 
* '''Indirect Expense''' 
* '''Indirect Income''' 

will have zero '''opening balance'''. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Slide 8 and 9
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''Direct expenses''' are expenses related to production and purchasing of goods. 


'''Direct Income''' is earned from the business or for the services provided. 


'''Indirect Expenses - '''expenses incurred after the manufacturing process is over. 


'''Indirect income''' is one that is earned by way of non-business activities. 

eg. sale of old newspaper, sale of cartons. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Choose '''Current Asset '''from Group Name drop down. 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| I will choose '''Current Asset''' as '''Group Name'''. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Sub-Group Name->'''Tap on the dropdown of '''Sub-Group Name'''
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Depending upon the '''group''', select required '''subgroup'''.


These are the '''subgroups''' provided by '''ABT'''. 


We can add new '''subgroup''' if required. 

I shall choose '''Bank''' as '''subgroup'''.


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account name''' text box

->Enter '''SBI''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Lets enter '''Account name''' as '''SBI.'''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account Code''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Recall, we had preferred to create account codes manually earlier. 


So here,we see a field for '''Account code'''. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Account Code''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| '''ABT''' suggests an '''account code''', as you can see. 


We can edit the suggested code or we can even leave it as it is.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Debit opening balance''' textbox 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let's enter the '''Debit Opening Balance.'''


The default value as you can see is '''0.00'''.


You can accept this or enter any positive or negative value. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Enter '''5000''' in '''Debit opening balance''' textbox 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| I will enter '''5000''' in '''Debit opening balance''' textbox


You need to enter opening balance if:

* You are setting up a new business Or
* Its your first accounting package 


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Finally, bank balance will show the consolidated amount in the '''balance sheet'''. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The total of all '''debit opening balances''' entered so far will be displayed here. 

Right now it is '''0.00''' 

It is so as we have not yet saved this account with its '''debit opening balance.'''


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Credit Opening Balance''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Next, total of all '''Credit opening balances''' entered so far is displayed here. 


Right now it is '''0.00''' 


It is so as no account with '''credit opening balance''' has been saved. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Difference in Opening Balance''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Last field displays the difference between '''debit''' and '''credit opening balances'''. 


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Press '''Save''' button 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| After filling all the necessary data, save the details.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to message '''Account SBI has been saved successfully''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A message appears that you have successfully created the account. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Note that the amount in the '''Total debit opening balance''' has been updated. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance '''and '''Total Credit Opening Balance''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| 
*'''Total debit opening balance,'''
*'''Total credit opening balance,'''

depend on what type of '''opening balance''' you have entered. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Total Debit Opening Balance, Total Credit Opening Balance '''and '''Difference in Opening Balances''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Note that, 

* '''Total debit opening balance''' 
* '''Total credit opening balance''' &
* '''Difference in opening balances''' are read-only fields. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Group name''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us create one more account and select '''Direct Expense''' as '''Group name'''.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''sub group '''
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice, the '''Subgroup''' list does not have any '''sub-groups''' by default. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Create New Subgroup '''. 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| If you do not wish to create a '''subgroup''', you can select '''No Sub-group''' option. 


For this entry, let us select the '''Create New Subgroup '''option. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to''' new subgroup''' textbox 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| As soon as we do this, a new text box appears. 


Here, we have to type the name of the '''subgroup''' we wish to create. 


Let us type '''Salary'''. 


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to subgroup list 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The created '''subgroup''' appears in the '''subgroup''' list after saving the account.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to account name field 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us create an account '''Salary For Employees.'''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| No '''opening balance''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| An account under the group '''Direct expense''' cannot have an '''opening balance'''. 

So, there is no provision to enter an '''opening balance''' for this account.


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to account code field 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Notice that the '''Account code''' is automatically generated. 


You can change this '''account code''' if you wish. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Save''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|Now, let us save the details.

We have successfully learnt to create accounts.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| More features – '''Editing Accounts''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now what if we typed the name incorrectly? What do we do? 


Well, don't worry at all! We can edit as well as delete the accounts. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Find / Edit''' tab 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| When we tap on '''Edit Account''' tab, we see a list of accounts created till now.

We can edit them as well as delete them.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Search Account By''' drop-down 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now, you can see a drop-down menu - '''Search Account By '''by tapping on it.


The account can be searched by either '''Account Name''' or '''Account Code'''. 


There is no provision of this dropdown if '''Manual Account Codes''' was not checked.


Only '''Search by Account Name''' would have been visible. 


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Select '''Account Name''' from the dropdown 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Let us search the account by '''Account Name'''


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Type '''Salary'''.
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"|Type '''Salary'''.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to the Search result 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Tap on '''Salary For Employees''' from the search results.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to prompt box 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A prompt box appears which asks whether we want to: 

* '''Edit Account''' Or 

* '''Delete Account '''

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Edit''' button 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| To edit '''name''' and '''opening balance''' of this account, let us tap on '''Edit Account''' option.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Change '''Salary For Employees''' to '''Salary for Staffs''' 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Only '''Account name''' and '''Opening balance''' are editable.


'''Salary For Employees''' is under the Group '''Direct Expense'''. 


Hence, we can only edit the account name and not the opening balance.


Let us modify the '''Account name''' to '''Salary For Staff'''.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Save''' button 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Save the changes.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Confirmation Message 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Message appears saying changes saved successfully. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to '''Delete Account '''
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Now we will see how to delete an account.


We can delete only those accounts which are not under any transaction.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on delete button 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| Select an account '''Salary For Staff '''from the list and tap on '''Delete account''' option.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Tap on '''Yes'''
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| it will a prompt a confirmation diolog. Tap on '''Yes''' to delete.

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Point to Success message 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| A success message then appears saying desired account deleted. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| We now successfully edited and deleted an account. 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 10*/ 

Summary 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| So, in this tutorial we have learnt to: 

* Create Account 
* Edit Account 
* Delete Account 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 11*/ 

Assignment 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| As an assignment create account: 

* '''Purchase''', Group name - '''Current Liability''' and Sub-group - '''Sundry Creditors for Purchase''' 

* '''Sales''', Group name - '''Current Liability''' and Sub-group - '''Sundry Creditors for Expense''' 


|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| /*Slide 12*/ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| 
* Watch the video available at: [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-][http://spoken-tutorial.org/What_is_a_Spoken_Tutorial tutorial.org/What_is_a_Spoken_Tutorial] 
* It summarizes the Spoken Tutorial project 
* If you do not have good bandwidth, you can download and watch it 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Spoken Tutorial Workshops 

/*Slide 13*/ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| The Spoken Tutorial Project Team 

* Conducts workshops using spoken tutorials 
* Gives certificates to those who pass an online test 
* For more details, please write to contact@spoken-tutorial.org 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Show Acknowledgement Slide 

Acknowledgement 

/*Slide 14*/ 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| 
* Spoken Tutorial Project is a part of the Talk to a Teacher project 
* It is supported by the National Mission on Education through ICT, MHRD, Government of India 
* More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro 

|-
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:none;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0cm;"| Thanks for joining 
| style="border-top:none;border-bottom:1.05pt double #808080;border-left:1.05pt double #808080;border-right:1.05pt double #808080;padding-top:0cm;padding-bottom:0.049cm;padding-left:0.049cm;padding-right:0.049cm;"| 
That’s it for this tutorial. This is Trupti Kini from IIT Bombay. 

Thank you very much for watching. 

|}