View source for Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English-timed


{| border=1
|00:01
|Welcome to the '''Spoken Tutorial''' on '''How to add Subscription in Serials.'''

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|00:07
| In this tutorial we will learn:
How to add a '''subscription '''for a new '''serial'''

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|  00:15
|  To record this tutorial, I am using

'''Ubuntu Linux OS 16.04''' and

'''Koha version 16.05'''

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|  00:29
|  To follow this tutorial, learners should have knowledge of '''Library Science.'''

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|  00:35
|  You should have '''Koha '''installed on your system.

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|  00:39
|  And you should also have Admin access in''' Koha''' . If not, please visit the '''Koha Spoken Tutorial '''series on this website.

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| 00:50
|  In an earlier tutorial, we had learnt how to '''catalog Serial subscriptions'''

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|  00:57
|  In this tutorial, we will learn how to add a new '''subscription '''for '''serials.'''

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|01:04
| Login with '''Superlibrarian username Bella''' and her '''password'''.

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| 01:10
| As explained in an earlier tutorial in this series, create a new '''Vendor for Serials subscription'''.

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| 01:18
| I will give the name Mumbai Journal supplier, then I have added an email id. - Mumbaijournals@gmail.com

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| 01:30
| Remember to check the check-boxes for- 
'''Primary acquisitions contact:'''
'''Primary serials contact:'''
'''Contact about late orders?'''
'''Contact about late issues'''

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|  01:46
|  These details will be used later in this tutorial.

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|  01:51
|  Likewise, you have to fill in the details of your vendor.

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| 01:56
| Here is the screenshot of the '''Journal''' that we have to subscribe.

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|  02:01
|  All details shown here are the ones I will be entering in my '''Koha interface.'''

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| 02:08
| Let us go to the '''Koha interface.'

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|02:12
| Now on the '''Koha homepage''', click on '''Serials.'''

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| 02:18
| On the page that opens, click on ‘'''New Subscription'''’.

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| 02:24
| It will open another new page that says '''Add a new subscription (1/2)'''.

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|  02:30
|  Here, we will be prompted to fill in some details.

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| 02:35
| For '''Vendor''', click on the tab '''Search for vendor '''adjacent to two empty boxes. 

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| 02:43
| In a new window, a new page '''Serial subscription: search for vendor, '''opens up.

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| 02:50
|In the field for Vendor name, I will type''' Mumbai Journal Supplier. '''
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| 02:56
| You should type the name of your vendor here.  Now click on the''' OK '''button on the right side of this field.

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| 03:05
| A new page showing the '''Vendor search results''' opens.

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| 03:10
|In the table below, under the section''' Select:''', click on '''Choose '''adjacent to the''' Vendor''' name

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| 03:19
| The same page, '''Add a new subscription (1/2),''' re-opens. Do not close this page as this will be used again later in the tutorial.

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| 03:31
| Next is '''Record''' . Adjacent to the '''Record '''are two blank boxes
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| 03:37
| Under these blank boxes are two tabs:

'''Search for record'''
'''Create record'''

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| 03:46
| In case, the record already exists, then click on '''Search for record.'''

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| 03:53
| Else, click on the tab '''Create record''' to create a new entry for the respective '''serial.'''

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| 04:01
| In an earlier tutorial, we have already cataloged a '''serial '''with the title '''Indian Journal of Microbiology'''.

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| 04:10
| Therefore, we will click on the tab '''Search for record.'''

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| 04:16
| A new window, '''Catalog search''' opens.

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| 04:21
| In the field for '''Keyword''' enter '''Indian'''.

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| 04:27
| Then, click on '''Search '''at the bottom of the page.

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| 04:32
| A new page, '''Search results from 1 to 1 of 1,''' opens.

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| 04:39
| It has the following details as entered earlier:

'''Title- Indian Journal of Microbiology'''

'''Publisher- Springer'''

'''ISSN- 0046-8991'''

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| 04:58
| You will see the details that you entered.

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| 05:02
| Next, click on '''Choose''' button at the right corner of the table.

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| 05:07
| The same window closes and the details entered appear on the page-

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| 05:13
| '''Add a new subscription (1/2), '''in the field for '''Record'''

In my case, it shows number''' 3.'''

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| 05:22
| It may be different on your interface depending upon the number of entries that you have made.

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| 05:29
| Moving on, I will leave the following as they are.

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|05:33
 | Let’s proceed.
For''' Library, '''I will select '''Spoken Tutorial Library '''from the drop-down.

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| 05:41
| If required you may fill in the-

'''Public note '''and

'''Nonpublic note'''

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| 05:47
| I will keep them blank.

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| 05:50
| Next is''' Patron notification:'''
From the drop-down, select '''Routing List.'''

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| 05:59
| For '''Grace period: '''I will select '''15 day(s)'''

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| 06:04
| For '''Number of issues to display to staff: '''enter '''4.'''

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| 06:10
|For '''Number of issues to display to the public:''' enter '''4.'''

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| 6:15
| After entering all the details, click on''' Next''' at the bottom of the page.

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| 06:22
| A new page '''Add a new subscription (2/2)''', opens.

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| 06:27
| For the section, '''Serials Planning, '''enter the following-

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| 06:32
|For '''First issue publication date:''' I will enter''' 01/01/2017'''

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| 06:41
|For '''Frequency: '''I will select''' ⅓ months i.e. quarterly '''from the drop-down.

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|06:48
|'''Subscription length:'''
Select '''issues,''' if not already selected from the drop-down
Enter '''4''' in the box for '''enter amount in numerals'''

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|07:01
|'''Subscription start date: '''enter '''01/01/2017'''
'''Subscription end date: '''enter '''01/12/2017'''

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|07:20
|'''Numbering pattern: '''from the drop-down, select '''Volume, Number'''

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| 07:26
|Locale Select English from drop down, You may choose a suitable option from the drop-down, if the language is other than '''English. '''

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| 07:38
| Next, enter the following for the table for''' Volume and Number.'''

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| 07:43
|'''Begins with: Volume'''= 57

'''Begins with: Number''' =1

'''Inner counter: Number''' =4

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| 07:55
| However, if you want to change the pattern-type then click on''' Show/Hide advanced pattern.'''

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|08:04
 |To edit the entries, click on''' modify pattern '''at the bottom of the '''Advanced prediction pattern''' table.

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|08:12
 |Note that''' Pattern name '''should be''': Volume, Number'''

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| 08:18
|'''Numbering formula '''should be: '''Vol.{X}, No.{Y}'''

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| 08:24
|In the table '''Advanced prediction pattern, Koha '''by default selects values for-

'''Label: '''
For column''' X '''as '''Volume'''
column''' Y '''as '''Number'''

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| 08:39
|'''Begins with :'''

For column''' X '''as '''57'''

Column''' Y '''as '''1 '''and so on

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| 08:48
| Now, click on the '''Test prediction pattern '''at the bottom of the page.

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| 08:54
| '''Prediction pattern''' will appear on the same page towards the right side.

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| 09:00
| '''Prediction pattern '''will show the details of-
'''Number, '''
'''Publication date and '''  '''Not published'''

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| 09:11
| Lastly, click on''' Save subscription '''at the bottom of the page.

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| 09:18
| A new page- 
'''Subscription for Indian Journal of Microbiology'''with the following details opens:
'''Information'''
'''Planning'''
'''Issues'''
'''Summary'''

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| 09:34
| Click on the tab '''Planning''' 

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| 09:37
| Check the following
The tab '''Starting with: '''should be''' Volume '''and''' Number: 57 '''and '''1.'''

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| 09:46
|For the tab '''Rollover: Volume '''and '''Number '''should be '''99999''' and '''12'''

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| 09:56
| Next click the tab '''Issues'''

This will show the following details-
'''Issue number: '''as '''Vol. 57 '''and''' No. 1'''
'''Planned date: '''as '''01/01/2017 '''

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| 10:17
|'''Published date: '''as '''01/01/2017'''
'''Published date (text): '''would be blank
'''Status:''' '''Expected'''

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| 10:31
| With this, the '''Journal subscription''' is added successfully.

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| 10:36
| Purpose of adding '''Subscription of Serials''' is for keeping track of-
'''Journals'''
'''Magazines'''
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| 10:43
|'''Serials'''
'''Newspapers '''
'''and other items ''' that are published on a regular schedule.

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| 10:50
| You may now '''log out''' from''' Koha.'''

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| 10:53
|To do so, go to the top right corner of the '''Koha interface.''' Click on''' Spoken Tutorial Library '''and select '''log out '''from the drop-down.

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| 11:05
| This brings us to the end of this tutorial.
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| 11:09
| Let us summarize.  In this tutorial, we learnt:

How to add a '''Subscription '''for a new '''serial.'''

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|11:18
| For '''Assignment'''
Add a new Subscription for '''Journal of Molecular Biology.'''

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|11:26
|  The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.

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| 11:33
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. For more details, please write to us.

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| 11:42
| Please post your timed queries in this forum.

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| 11:46
| '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''More information on this mission is available at this link.

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| 11:58
| This is Bella Tony from '''IIT Bombay '''signing off. Thank you for joining.

|}