LibreOffice-Suite-Writer/C3/Using-search-replace-auto-correct/English

Resources for recording Search And Replace Auto Correct

VISUAL CUE	NARRATION
Show Slide Number 1 TITLE SLIDE	Welcome to the Spoken tutorial on LibreOffice Writer – Using Find and Replace feature and the AutoCorrect feature in Writer.
Show Slide Number 2 Learning Objectives Find and Replace Spellcheck AutoCorrect	In this tutorial we will learn the following: Find and Replace Spellcheck AutoCorrect
Slide Number 3 OS and versions	Here we are using Ubuntu Linux 10.04 as our operating system and LibreOffice Suite version 3.3.4
Slide Number 4	Now let us start by learning about the “Find and Replace” button in the Writer. It searches for text and/or replaces text in the entire document.
Open “resume.odt”	Let us learn more about it through an example. So first open our “resume.odt” file
Click on “Edit” button->click on “Find and Replace”.	Now click on the “Edit” option and then click on “Find and Replace”. Alternately, click on the button in the standard tool bar. You see a dialog box appears with a “Search for” and a “Replace with” field.
Type “Ramesh” in “Search for” Click “Find All”	Enter the text that you want to search for in the “Search for” field. For example we have to search for all the places where “Ramesh” is written in our document. So type“Ramesh” in the Search For field. Now click on “Find All”.
Point to the highlighted “Ramesh”	You see that all the places where “Ramesh” is written in our document, get highlighted.
Type “MANISH” in the “Replace with” tab click on “Replace All”	Enter the text that you want to replace this with in the “Replace with” field. For example we want to replace “Ramesh” with "MANISH" in our document. So we type “Manish” in the “Replace with” tab. Now click on “Replace All”.
Click on “More Options”	You see that everywhere “Ramesh” in our document gets replaced with “Manish” At the bottom of the dialog box, we see a “More Options” button. Click on it
Point to “Backwards”,”Current selection”,”Regular expressions”, “Search for Style”.	The “More Options” button contains a list of specific "Find and Replace" options. It has options like “Backwards” which searches for the text from bottom to top, “Current selection only” which searches for text inside the selected portion of text. It has other advanced options like “Regular expressions”, “Search for Styles” and a few more.
Point to “Attributes”,”Format” and “No Format” buttons. Click on “Close”.	There are three more options on the right hand side of the dialog box. They are “Attributes”,”Format” and “No Format”. They provide users with various types of advanced find and replace options. Let us close this. We will learn about them in more advanced tutorials.
Slide Number 5 Show empty slide. Do not display any line-item.	After learning about “Find and Replace” feature, we will now learn about how to check spellings in LibreOffice Writer using “Spellcheck”.
Slide Number 5 Show the line-items.	Spellcheck is used for checking the spelling mistakes in the entire document or the selected portion of text.
Slide Number 6	The spellcheck starts at the current cursor position and advances to the end of the document or selection. You can then choose to continue the spellcheck from the beginning of the document.
Slide Number 7	Spellcheck looks for spelling mistakes in words and gives you the option of adding an unknown word to a user dictionary.
	Let us see how it is implemented.
Switch to Libreoffice Writer window,that is,”resume.odt” Click on “Tools”->”Options”->”Language Settings”->”Languages”	The spell check feature is distinct for each language. For example, click on the “Tools” option in the menu bar and then click on “Options”. In the dialog box which appears, click on the “Language Settings” option and finally click on “Languages”.
Point to “English(USA)” under the “User interface” option. click on the down arrow in “Locale setting” field and click on the “English USA” option. Point to “Western” Click on down arrow in “Western” and click on “English(USA). Click on “OK”.	Under the option “User interface”,make sure that the default option is set as “English USA”. Below that click on the down arrow in the “Locale setting” field and then click on the “English USA”option. Now under the heading“Default languages for documents”, the default language set in the “Western” field is “English India”. Since “English India may not have the dictionary required by spell check, we will change the language to “English USA”. So click on the down arrow in the “Western” field and click on the “English USA” option. Finally click on the “OK” button.
	So we are now ready to see how the spellcheck feature works for the language, “English USA”.
Click on “AutoSpell Check”button. Replace “HOUSEWIFE” with “husewife” Place the cursor on the word“husewife”. Click on “Spelling and Grammar” option.	To use the “Spelling and Grammar” feature, make sure that the “AutoSpellCheck” option is enabled. So let us click on the “AutoSpellCheck” button in the toolbar if it is not enabled. In our “resume.odt” file under “Mother’s Occupation”, we shall type a wrong spelling for “housewife” in the sentence, as “husewife” and press the spacebar. You see that a red line appears just below the incorrect word. Now place the cursor on the word “husewife” and click on the “Spelling and Grammar” icon in the standard tool bar. So we see the word in the “Not in dictionary” field.
Point to“husewife”in red color.	The word with the wrong spelling is highlighted in red and there are several suggestions for the correct word in the “Suggestions” box from where you can choose the correct word.
In the “Suggestion box” click on “housewife”--> click on “Change” button. Undo the changes.	In the suggestion box,click on the word “housewife” and then click on the “Change” button. Click on “OK” in the small dialog box that appears. You see that the correct spelling now appears in the document. Let us undo the changes.
	Let us now learn about another standard tool bar option called “AutoCorrect”. The “AutoCorrect” feature is an extension of Spellcheck.
Point to “Format”	AutoCorrect is found in the drop down menu of the “Format” option in the menu bar.
Point to “AutoCorrect” and then click it. Point to “AutoCorrect Options” in the sub-menu.	AutoCorrect automatically formats the file according to the options that you set. These options are selected by clicking on the “AutoCorrect Options”.
AutoCorrect dialog box appears. Click on “Options” tab.	The AutoCorrect dialog box will open. AutoCorrect feature automatically corrects text as you write. The corrections are made according to the options you have selected in the “Options” tab..
Point to “Delete spaces at the end and beginning of paragraph”,”Ignore double spaces” and scroll down pointing to other options.	There are several AutoCorrect options like “Delete spaces at the end and beginning of paragraph”, “Ignore double spaces and many more.
	So let us see how they work through an example.
Switch back to “resume.odt” Type some text with single spaces in between words at few places and double and triple spaces between words at other places.	In our resume file, we shall type some text with single spaces in between words at few places and double and triple spaces between words at other places.
Click on “Format”	Select the entire text now. Click on “Format” button on the menu bar.
Click on “AutoCorrect” click on “AutoCorrect Options”	Then click on “AutoCorrect” in the drop down menu and finally click on “AutoCorrect Options”in the sub menu.
Click on the “Options” tab Click on “Ignore double spaces” click on “OK”	Click on the “Options” tab. Now put a check on “Ignore double spaces” and click on “OK” button.
Go the same text again and try to put 2 spaces between any 2 words. Place cursor after the word “MANISH”. Press spacebar twice. Type “KUMAR” after giving space as his surname.	The next text which you type doesn’t allow you to have double spaces in between words automatically. Let us place the cursor after the name,”MANISH”. Now press the “spacebar” on the keyboard twice. You see that the cursor only moves one place and doesn’t allow double spaces in the text. After the single space, type the surname as “KUMAR”
	AutoCorrect also has the ability to replace a word or an abbreviation with a more significant or longer text. It saves typing effort by creating shortcuts to long words.
Open “resume.odt” Highlight the words “NAME” and “EXAMINATION” in the document Type the text “This is a Spoken Tutorial Project”	For example, in our resume.odt file, there might be few set of words or word which are used repeatedly in the document. It can be cumbersome to type these sentences or words again and again. Lets say we want to type the text, “This is a Spoken Tutorial Project” repeatedly in our document. Then we can create an abbreviation which will directly get converted into our required text.
	So let us see how an abbreviation like “stp” gets automatically converted to “Spoken Tutorial Project”.
Click on “Format”->Goto “AutoCorrect”->click on “AutoCorrect Option”. Click on “Replace” tab.	Now click on the “Format” option in the menu bar then go to the “AutoCorrect” option and then click on the “AutoCorrect Options”. In the dialog box that appears, click on the “Replace” tab.
Point to“English(USA)”. Type “stp” in “Replace” field. Type “Spoken Tutorial Project” in “With” field. Click on “New”. Highlight the new entry in the table. Click on “OK”.	Check that “English USA” is our language choice. Now in the “Replace” field let us type the abbreviation which we want to replace as “stp”. In the “With” field we type the replaced text as “Spoken Tutorial Project”. Click on the “New” button in the dialog box. You see that the entry is made in the replacement table. Now click on the “OK” button.
Type “This is a stp” and press spacebar. Point to “Spoken Tutorial Project” in the sentence. undo the changes.	Now as soon as we write the text “This is a stp” and press the spacebar. You will notice that the “stp” abbreviation gets converted to “Spoken Tutorial Project”. This feature is very helpful when the same text is repeated several times in a document. Let us undo the changes.
Show Slide number 8 SUMMARY	This brings us to the end of this spoken tutorial on LibreOffice Writer To summarize, we learned about: Find and Replace Spell check AutoCorrect
Show Slide number 9 COMPREHENSIVE ASSIGNMENT	COMPREHENSIVE ASSIGNMENT Type the following text in Writer - ”This is a new document.The document deals with find and replace”. Now “Find and Replace” the word “document” in your text with the word “file”. Replace the word “text” in your document with the spelling ' t x t” Use the Spellcheck feature to correct the spelling to “text”. Use English(USA) as your default language. Using the AutoCorrect feature, create an abbreviation for the text “This is LibreOffice Writer” as “TLW”and see its implementation.
Show About Slide About the Spoken Tutorial Project Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it	Watch the video available at the following link It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Show About Slide Spoken Tutorial Workshops The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to contact@spoken-tutorial.org	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to contact at spoken hyphen tutorial dot org
Show Acknowledgement Slide Acknowledgements Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at spoken hyphen tutorial dot org slash NMEICT hyphen Intro
Show About the contributor Slide About the contributor This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd. www.desicrew.in Thanks for joining	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd. Thanks for joining.

Contributors and Content Editors

Chandrika, Nancyvarkey