Title: Using Find, Replace and autocorrect
Author: Pratik Kamble
Novice Reviewer: Nikita and Pooja
Domain Reviewer: Praveen and Nancy
Keywords: Search and Replace, Spellcheck, Autocorrect
|Slide: Title||Welcome to the spoken tutorial on Using Find, Replace and Autocorrect in Writer.|
|Slide: Learning Objectives|| In this tutorial, we will learn to use:
|Slide: System Requirements|| This tutorial is recorded using
|Slide: Find and Replace|| Let us start by learning to use the Find and Replace feature in Writer.
Let us understand this through an example.
|OpenResume.odt file||Open the file “Resume.odt” which we have created earlier.|
|Slide: Code files||
|Only Narration||Before we proceed with the tutorial, let’s first delete some unwanted pages which were created earlier.|
| Go to the 4th page >> Select the text >> press Backspace twice
|| In our Resume file, go to the fourth page.
|Go to the 3rd page >> Select the text >> press Backspace twice||Now repeat the same steps to delete the third page also.|
|Scroll up and down to show both the pages||We have only 2 pages in this document now.|
|Cursor on the first page >> before the word Resume||Let’s place the cursor on the first page of the document, before the word Resume.|
|Only Narration||First let us learn how to find a word or text in the document.|
|Only Narration||For an example, we will search for the word Ramesh in our Writer document.|
|Point to Search bar||At the bottom left, we can see the Search bar.|
| Go to View>> Toolbars>> Find
|| If it is not visible, then go to the View menu and select Toolbars.
The Search bar will become visible.
|Type Ramesh||Type Ramesh in the Find field and press Enter.|
|Point to Ramesh||The word Ramesh gets highlighted.|
|Cursor on the first page >> before the word Resume||Let’s place the cursor before the word Resume.|
|Text on screen:Ctrl + F keys||Press Ctrl + F keys to go directly to the Find field.|
|Type NAME|| Now type NAME in the Find field and press Enter.
|Point to NAME word||The first instance of the word NAME gets highlighted.|
|Point to Find Previous and Find Next icon||Next to the Find field, we can see Find Previous and Find Next icons.|
|Click on Find Next and Find Previous||Click on these icons to find other occurrences of the word NAME in the document.|
| Click on Find All
|| To search NAME in the entire document, click on the Find All option.
|Point to Previous Page and Next Page icon||To navigate between the pages while searching, use the Previous page and Next page icons.|
|Click on empty space||Now, click anywhere in the document to deselect the highlighted words.|
| Only Narration
|| Next, let’s learn about the Find and Replace option.
|Scroll and show page 2||Let’s replace the word page on page 2.|
|Point to Find and Replace icon in the Standard toolbar||We can see the Find & Replace icon in the Standard toolbar.|
| Click on Edit >> Find & Replace
|Alternatively, click on the Edit menu in the menu bar and then on the Find & Replace option.|
|Point to Find & Replace dialog box||Either ways the Find & Replace dialog box opens up.|
|Point on Find field||In the Find field, type the text that you wish to find and replace.|
|Point on Find field||By default, the earlier search word NAME is visible here.|
|Type “Page”||Delete the word NAME and type the word page in the Find field.|
|Point to “Replace with” field||In the Replace field, type the text that you want to replace with.|
|Only Narration||I want to replace the word page with sheet in my document.|
|Type “sheet”||So, I’ll type sheet in the Replace field.|
|Click on Replace All||Now, click on the Replace All button.|
|Point to Search key replaced 3 times.||A message is displayed - Search key replaced 3 times.|
|Click on close button||And then click on the Close button|
|Point to word sheet||On page 2 we see that all occurrences of the word page get replaced with sheet|
| Press Ctrl + H keys
Text on screen:Ctrl + H keys
|Press Ctrl + H keys to open the Find & Replace dialog box once again.|
| Point to Other options
|| In the dialog box, we can see the Other options section.
|Only narration||The Other option section contains a list of specific Find & Replace options.|
|Point to Replace Backwards||Replace Backwards option searches for the text from bottom to top.|
|Point to Current selection only||Current selection only searches for the text inside the selected portion of the document.|
|Point to “Regular expression” & “Similarity search”||It has other advanced options like Regular expressions and Similarity search.|
|Only Narration||There are three more buttons at the bottom of the dialog box.|
|Point to “Attribute” “Format” and “No Format”||They are Attributes, Format and No Format.|
|Only Narration||All of these provide us with various types of advanced Find & Replace options.|
|Only Narration||You can explore and learn more about them on your own later.|
|Click on Close button||Click on the Close button at bottom right corner to close this dialog box.|
|Only Narration|| After learning about Find and Replace, we will now learn how to use Spellcheck.
|Only Narration||The Spell Check feature is distinct for each language.|
|Click on Tools >> Options||Click on the Tools menu in the menu bar and then click on Options.|
|Click on Language settings >> Languages|| In the Options dialog-box, go to the left side section.
|Point to User interface >> Default-English (USA)||In the field User interface, click on the drop-down and select Default - English (USA).|
|Click on Locale setting and select English (India)||In the Locale setting, click on the drop-down and select English (India) if not already selected.|
| Point on Default Language for documents
Western field >> select English (India)
[Textbox] In case you don't see the curly red line, go back to Tools>> Options>>..... etc. and choose English (USA)
|Now go to the Default Languages for Documents section.
In the Western field, click on the drop-down and select English (India).
| Click on Apply button
Click on OK button
| Finally, click on the Apply button at the bottom of the dialog box.
|Only Narration||Let us now see how the spell check features works for the language - English India.|
|Menu bar >> Tools >> Automatic spell checking|| To use the Spelling and Grammar option, go to Tools in the menu bar.
|Click on Automatic Spell checking||If not, then click on Automatic Spell checking to check it.|
|Go to the last line of the document >> press Enter key twice.||Now keep the cursor next to the word HOUSEWIFE and press the Spacebar.|
|Type HUSEWIFE and Press space bar||Then type HUSEWIFE and press the Spacebar once.|
| Point to red line
|| We see that a curly red line appears just below the incorrect word.
| Cursor on HUSEWIFE
|| Now place the cursor on the word HUSEWIFE.
|Point to not in dictionary field||The Spelling dialog box opens.|
| Point to HUSEWIFE
|| Under Not in dictionary, the incorrect word is highlighted in red color.
| Click on Housewife
|| In the Suggestions box, first click on the word HOUSEWIFE.
Then click on the Correct button.
| Point to Popup window
|| In some cases, a Confirmation pop-up window may appear.
It says “Continue checking at the beginning of the document ?
|Click on close button||Now click on the Close button to close the Spelling dialog box.|
|Point to the correct word||We see that the correct spelling has now been replaced.|
|Press Ctrl + Z||Press Ctrl+Z keys until the newly added word HOUSEWIFE gets deleted.|
|Only Narration||Next, we will learn about the AutoCorrect feature.|
|Only Narration||The AutoCorrect feature is an extension of Spellcheck.|
|Click on Tools >> Auto Correct >>Auto Correct options|| Let me demonstrate how to use the Autocorrect feature.
Go to the Tools menu and select AutoCorrect.
|Open and point to Autocorrect dialog box||The AutoCorrect dialog box opens.|
|Only narration||The AutoCorrect feature automatically corrects the text as we type.|
|Click on the Option tab||The corrections are made according to the options we select in the Options tab.|
|Point at different options|| There are several AutoCorrect options here like-
|Click on X icon||Close the Autocorrect dialog box by clicking on the X icon.|
|Only Narration||Let us see how these work through an example.|
|| In our Resume file, move the cursor below the word Hobbies and press Enter twice
|Click on Tools >> Auto Correct >>Auto Correct options|| Go to the Tools menu and select Auto Correct.
| Check on Ignore double spaces
|| Under the Options tab put a check on Ignore double spaces.
Type This is the and double space
| In the new line, type This is the Spoken Tutorial Project with double and triple spaces between words.
|Only Narration||AutoCorrect feature can also be used to replace long text with an abbreviation.|
|Only Narration||It saves typing effort by creating shortcuts to long words.|
|Highlight NAME, Secondary, Examination||We have used a few words repeatedly in our document.|
|Only Narration||With shortcuts, we can avoid typing these words again and again.|
|Cursor next to the word tutorial and press Enter||Keep the cursor next to the word tutorial and press Enter.|
|Type This is the Spoken Tutorial Project 5 2 times.||Now type This is the Spoken Tutorial Project repeatedly in our document, say 2 times.|
|Only Narration|| To avoid repeated typing, we can create an abbreviation.
|Only Narration||Now I will demonstrate how abbreviation stp converts to Spoken Tutorial Project.|
|Click on Tools >> Auto Correct >>Auto Correct options|| Go to the Tools menu and select Auto Correct.
| Click on Replace tab
||AutoCorrect dialog-box opens up. Click on the Replace tab.|
|Cursor on Replacement and exceptions for language box||Under Replacement and exceptions for language select English India from the drop-down list.|
|Type “stp” in Replace field||Type stp in the Replace field.|
|Type “Spoken Tutorial Project” in With field||In the With field, type Spoken Tutorial Project.|
|Click on New button||Then click on the New button on the right.|
|Show the entry||We see that the entry is made in the replacement table.|
|Click on OK button||Click on the OK button at the bottom right.|
| Type “This is the stp”
Show Stp to Spoken tutorial Project
| Now, type the text “This is the stp” in a new line and press the Spacebar.
Immediately the stp abbreviation gets converted to the words Spoken Tutorial Project.
|Only Narration||This feature is very helpful when the same text is repeated several times in a document.|
|Press Ctrl + S, Click on the X icon||Save the changes and close the file.|
|Only Narration|| This brings us to the end of this spoken tutorial.
|Slide: Summary|| In this tutorial, we learnt how to use:
|Slide: Assignment|| As an assignment,
“This is a new document. This document deals with the Find and Replace feature of Writer.”
|Slide: About spoken tutorial project|| The video at the following summarises the Spoken Tutorial project
Please download and watch it.
|Slide: Spoken Tutorial workshops|| We conduct workshops using Spoken Tutorials and give certificates
|Slide: Forums||Please post your timed queries in this forum.|
|Slide: Acknowledgment||The Spoken Tutorial project is funded by MHRD Govt of India|
|Slide: Thank you|| This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011