LibreOffice-Suite-Writer-6.3/C2/Viewing-and-printing-a-document-in-Writer/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:01 | Welcome to the spoken tutorial on Viewing and Printing text documents. |
| 00:07 | In this tutorial we will learn how to
View documents and Print documents in LibreOffice Writer. |
| 00:17 | This tutorial is recorded using
Ubuntu Linux OS version 18.04 and |
| 00:25 | LibreOffice Suite version 6.3.5 |
| 00:29 | Viewing options
We’ll first learn about the various viewing options in LibreOffice Writer. |
| 00:37 | There are basically two widely used viewing options in Writer. |
| 00:42 | They are Normal and Web. |
| 00:45 | The Normal option displays how the document will look when printed. |
| 00:50 | The Web option displays the document as seen in a web browser. |
| 00:55 | This is useful when we want to create HTML documents. |
| 01:00 | It’s also useful when we want to view the document in full screen mode for editing them. |
| 01:07 | Open the file “Resume.odt” which we have created earlier. |
| 01:12 | The file has been provided to you in the Code files link on this tutorial page. |
| 01:17 | Please download and extract the file. |
| 01:20 | Make a copy and then use it for practising. |
| 01:24 | To access the Normal option, click on View menu in the menu bar.
And then click on the Normal option. |
| 01:34 | To access the Web option, click on the View menu in the menu bar.
Then click on the Web option. |
| 01:42 | Apart from both these options, one can also view the documents in full screen mode. |
| 01:49 | Click on the View menu in the menu bar and then on Full Screen option. |
| 01:55 | The Full screen mode is useful for editing the documents. |
| 01:59 | It’s also useful for projecting them on a projector. |
| 02:04 | Press either the Full Screen button.
Or the Escape key to exit the full screen mode. |
| 02:10 | We are back to the Writer window. |
| 02:13 | Now, let’s click on the View menu once again and then on the Normal option. |
| 02:20 | Before proceeding further, let us add a new page to our document. |
| 02:25 | Click the Insert menu in the menu bar, then on the Page break option. |
| 02:32 | We are moved to a new page in the document. |
| 02:36 | Press Ctrl+Z keys to undo this change. |
| 02:40 | Let me demonstrate another way to add a new page. |
| 02:44 | Click on the Insert menu in the menu bar then on the More Breaks option.
Select Manual Break as a sub-option. |
| 02:54 | The Insert Break dialog box opens up. |
| 02:58 | Here, select the Page break option. |
| 03:02 | Then click on the OK button in the dialog box. |
| 03:07 | Let’s now type some sample text on a few lines in this new page. |
| 03:13 | We’ll add one more page by pressing Ctrl+Enter keys together. |
| 03:19 | And type this sample text in the new page. |
| 03:23 | Press Ctrl+Enter keys once again and create one more new page. |
| 03:29 | And type this sample text in the new page. |
| 03:33 | Now, let’s learn to use the Zoom option. |
| 03:37 | The easiest way to zoom or magnify a document is to use the Zoom slider. |
| 03:43 | This is located at the bottom right corner of the Writer window. |
| 03:48 | We can use the plus and minus icons on either side of the slider, like this. |
| 03:56 | Or we can drag the Zoom head to increase or decrease the magnification, like this. |
| 04:03 | Let's learn another way of zooming. |
| 04:06 | Click on the View menu in the menu bar and click on Zoom. |
| 04:11 | A few options are displayed in the context menu. |
| 04:15 | We’ll skip these and click on the Zoom option. |
| 04:19 | Zoom & View Layout dialog box opens up. |
| 04:23 | It has 2 headings namely - Zoom Factor and View Layout. |
| 04:29 | The Zoom Factor sets the magnification in which to display the document. |
| 04:34 | Under Zoom Factor we see many options. |
| 04:38 | Click on Optimal and then on the Ok button at the bottom right. |
| 04:43 | On doing so, we get the most comfortable magnified view of the document. |
| 04:48 | Again open the Zoom & View Layout dialog box. |
| 04:52 | Click on Fit width and height and then on the Ok button at the bottom right. |
| 04:58 | This view fits the document across the entire width and height of the page.
So, it displays one page at a time. |
| 05:07 | Next option is Fit Width. This fits the page to its width. |
| 05:13 | 100% view will display the page in its actual size. |
| 05:17 | Try out these 2 options on your own. |
| 05:20 | Next we have the most important zoom option called the Variable. |
| 05:25 | Here, we can type the zoom factor at which we want to view the document. |
| 05:31 | For example, let’s type the value as 75% in the Variable field.
And then click on the OK button |
| 05:41 | Observe how the text is zoomed. |
| 05:45 | Another feature in the dialog-box is View Layout. |
| 05:50 | We see 2 options here - Automatic and Single page. |
| 05:55 | Automatic option displays pages side-by-side. |
| 05:59 | Single page displays pages one below another. |
| 06:03 | Let’s try out some combinations now. |
| 06:06 | For example- we’ll select Fit width and height option under Zoom Factor |
| 06:12 | Then click on the Automatic option under the View Layout
And click on the OK button. |
| 06:20 | We see that the pages are displayed side-by-side. |
| 06:24 | Open the Zoom & View Layout dialog box once again, as shown here. |
| 06:30 | This time we’ll select Single page under View Layout and click on the OK button. |
| 06:37 | We see that the pages are displayed one below the other. |
| 06:41 | Let’s use the zoom slider and bring the Zoom head to the centre of the slider. |
| 06:47 | There are 3 more controls on the Writer Status Bar that can be used for page displays. |
| 06:53 | These also allow us to change the zoom and view layout of our document. |
| 06:59 | The icons are as follows: |
| 07:02 | Single-page view, Multiple-page view and Book view. |
| 07:08 | Book view displays two pages adjacent to each other, as in an open book. |
| 07:14 | Let’s click on Single page view and bring the Zoom head to the centre of the zoom slider. |
| 07:21 | Next, we will learn about Print Preview. |
| 07:25 | Click on the Toggle Print Preview icon in the Standard toolbar. |
| 07:29 | The Print Preview bar appears when we view the document in preview mode. |
| 07:35 | It basically shows how the document will look like, when it is printed. |
| 07:40 | Scroll down to see all the pages in the document. |
| 07:45 | From this screen, one can proceed to printing the document, by clicking the Print icon.
But I will not do so now. |
| 07:54 | Click on the Close Preview button to close the preview. |
| 07:58 | We can also click on File menu in the menu bar and click on Print Preview. |
| 08:05 | Next, we will learn how to print our LibreOffice Writer document. |
| 08:10 | Please, ensure that the printer connection is configured correctly on your machine. |
| 08:15 | To directly print the entire document, click on the Print icon in the Standard toolbar.
This is known as quick printing. |
| 08:24 | We can have more control over printing our document by using the Print option. |
| 08:30 | Click on the File menu in the menu bar and then click on Print. |
| 08:37 | The Print dialog box appears on the screen. |
| 08:41 | There are 2 tabs with different settings in this dialog box. |
| 08:46 | We can either leave these as default or change the setting as per our printing requirement. |
| 08:53 | Under Printer drop-down, let’s select Print to File option. |
| 08:59 | This option is used predominantly to print the document into PDF file format. |
| 09:05 | The button at the bottom of the dialog box says Print to File.
Click on it. |
| 09:12 | Choose the location to save and type a filename for the new document.
Then click on the Save button at the top right. |
| 09:21 | The document will be printed to the file |
| 09:24 | Press Ctrl+P keys on your keyboard.
This is the shortcut to open the Print dialog box. |
| 09:31 | This time under Printer, we will select our configured printer’s name. |
| 09:37 | Under Range and Copies,
I will select Pages as 2 and Number of copies as 3. |
| 09:46 | Finally, click on the OK button to start the printing. |
| 09:51 | The pages and copies we mentioned will now get printed. |
| 09:56 | Next, we will see how to access other Print options. |
| 10:01 | Click on the Tools menu in the menu bar and then click on Options. |
| 10:07 | Click on the arrow beside LibreOffice and then click on Print. |
| 10:12 | A dialog box appears on the screen, giving us several options to select from. |
| 10:18 | Choose these options as per requirements. |
| 10:21 | These settings are now valid for all prints from LibreOffice Writer, in the future. |
| 10:27 | I will keep all the default settings and then click on the OK button at the bottom. |
| 10:33 | Save our file by pressing Ctrl + S keys. |
| 10:37 | Then close it by clicking on the X icon at the top right. |
| 10:42 | This brings us to the end of this tutorial.
Let us summarize. |
| 10:47 | In this tutorial, we learnt to:
View documents, Print documents in LibreOffice Writer |
| 10:56 | As an assignment
Open practice.odt file |
| 11:00 | Type the text “This is LibreOffice Writer” |
| 11:04 | Choose View and select Full Screen option |
| 11:08 | Exit Full Screen option |
| 11:11 | Explore all the available Zoom options |
| 11:14 | Explore all the available Page preview options |
| 11:18 | The video at the following summarises the Spoken Tutorial project
Please download and watch it. |
| 11:25 | We conduct workshops using spoken tutorials and give certificates.
For more details, Please contact us. |
| 11:33 | Post your timed queries in this forum. |
| 11:36 | The Spoken Tutorial project is funded by MHRD Govt of India. |
| 11:41 | This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011 |
| 11:48 | This is Pratik Kamble along with the Spoken Tutorial team from IIT Bombay signing off.
Thank you for watching. |
