LibreOffice-Suite-Writer-6.3/C2/Viewing-and-printing-a-document-in-Writer/English

Title: Viewing and printing a document in Writer

Author: Nancy Varkey, Pratik Kamble

Novice Reviewer: Nikita and Pooja

Domain Reviewer: Praveen and Nancy

Keywords: View Document, Printing document,normal layout web layout

Visual Cue	Narration
Slide: Title Slide	Welcome to the spoken tutorial on Viewing and Printing text documents.
Slide : Learning Objectives	In this tutorial we will learn how to View documents and Print documents in LibreOffice Writer.
Slide: System Requirements	This tutorial is recorded using Ubuntu Linux OS version 18.04 and LibreOffice Suite version 6.3.5
Show Slide : Viewing options	Viewing options We’ll first learn about the various viewing options in LibreOffice Writer.
Slide: (a)	There are basically two widely used viewing options in Writer. They are Normal and Web.
Slide: Layout	The Normal option displays how the document will look when printed.
Slide (a)	The Web option displays the document as seen in a web browser.
Slide (b)	This is useful when we want to create HTML documents. It’s also useful when we want to view the document in full screen mode for editing them.
Open Resume.odt file	Open the file “Resume.odt” which we have created earlier.
Slide: Code files	The file has been provided to you in the Code files link on this tutorial page. Pls download and extract the file. Make a copy and then use it for practising.
Click on View >> Normal	To access the Normal option, click on View menu in the menu bar. And then click on the Normal option.
Click on View >> Web	To access the Web option, click on the View menu in the menu bar. Then click on the Web option.
Only narration	Apart from both these options, one can also view the documents in full screen mode.
Click on View >> Full screen	Click on the View menu in the menu bar and then on Full Screen option.
Only Narration	The Full screen mode is useful for editing the documents. It’s also useful for projecting them on a projector.
Point to Full Screen button Press Esc key	Press either the Full Screen button. Or the Escape key to exit the full screen mode.
Only Narration	We are back to the Writer window.
Click on Normal	Now, let’s click on the View menu once again and then on the Normal option.
Click on Insert >> Page break	Before proceeding further, let us add a new page to our document. Click the Insert menu in the menu bar, then on the Page break option.
New page	We are moved to a new page in the document.
Press Ctrl+Z keys	Press Ctrl+Z keys to undo this change.
Click on Insert >> More break >> Manual Break	Let me demonstrate another way to add a new page. Click on the Insert menu in the menu bar then on the More Breaks option. Select Manual Break as a sub-option.
Insert Break dialog box	The Insert Break dialog box opens up.
Select Page break option	Here, select the Page break option.
Click on OK	Then click on the OK button in the dialog box.
This is the second page This is the second page This is the second page	Let’s now type some sample text on a few lines in this new page.
Press Ctrl+Enter keys	We’ll add one more page by pressing Ctrl+Enter keys together.
This is the third page This is the third page This is the third page	And type this sample text in the new page.
Press Ctrl+Enter keys	Press Ctrl+Enter keys once again and create one more new page.
This is the fourth page This is the fourth page This is the fourth page	And type this sample text in the new page.
Only Narration	Now, let’s learn to use the Zoom option.
Only Narration Point to bottom right corner	The easiest way to zoom or magnify a document is to use the Zoom slider. This is located at the bottom right corner of the Writer window.
Click on plus icon Click on minus icon	We can use the plus and minus icons on either side of the slider, like this.
Drag the Zoom head to plus side Drag the Zoom head to minus side	Or we can drag the Zoom head to increase or decrease the magnification, like this.
Only Narration	Let's learn another way of zooming.
Click on View >> Zoom	Click on the View menu in the menu bar and click on Zoom.
Point to the options displayed in the context menu. Click on the Zoom option.	A few options are displayed in the context menu. We’ll skip these and click on the Zoom option.
Only narration	Zoom & View Layout dialog box opens up.
Point to zoom factor and view layout	It has 2 headings namely - Zoom Factor and View Layout.
Point to zoom factor option	The Zoom Factor sets the magnification in which to display the document.
Point to options	Under Zoom Factor we see many options.
Click Optimal option >> click on Ok	Click on Optimal and then on the Ok button at the bottom right. On doing so, we get the most comfortable magnified view of the document.
Click on View >> Zoom>> Zoom >> Click on Fit width and height option >> click on Ok	Again open the Zoom & View Layout dialog box. Click on Fit width and height and then on the Ok button at the bottom right. This view fits the document across the entire width and height of the page. So, it displays one page at a time.
Click on View >> Zoom>> Zoom >> Point to Fit to Width	Next option is Fit Width. This fits the page to its width.
Point on 100%	100% view will display the page in its actual size.
Highlight both options with a red box	Try out these 2 options on your own.
Click on Variable option	Next we have the most important zoom option called the Variable.
Point to zoom factor	Here, we can type the zoom factor at which we want to view the document.
Change value field as 75% click on OK	For example, let’s type the value as 75% in the Variable field. And then click on the OK button
Only Narration	Observe how the text is zoomed.
Click on View >> Zoom>> Zoom >> Point to View layout	Another feature in the dialog-box is View Layout. We see 2 options here - Automatic and Single page.
Point to Automatic and Single page	Automatic option displays pages side-by-side. Single page displays pages one below another.
Only Narration	Let’s try out some combinations now.
Select Fit width and height option under Zoom Factor Single page option under View Layout option >> click on OK button	For example- we’ll select Fit width and height option under Zoom Factor Then click on the Automatic option under the View Layout And click on the OK button.
Scroll and show pages	We see that the pages are displayed side-by-side.
Click on View >> Zoom>> Zoom	Open the Zoom & View Layout dialog box once again, as shown here.
Select Automatic under View layout	This time we’ll select Single page under View Layout and click on the OK button.
Scroll and show all the pages	We see that the pages are displayed one below the other.
Bring the zoom head to the centre of the zoom slider.	Let’s use the zoom slider and bring the Zoom head to the centre of the slider.
Highlight the 3 controls in the Status bar	There are 3 more controls on the Writer Status Bar that can be used for page displays. These also allow us to change the zoom and view layout of our document.
Point to the icons one-by-one: 1. Single-page view 2. Multiple-page view 3. Click on Book view (Scroll down to show the other pages)	The icons are as follows: Single-page view, Multiple-page view and Book view. Book view displays two pages adjacent to each other, as in an open book.
Click on Single-page view icon >> Bring the zoom head to the centre of the zoom slider	Let’s click on Single page view and bring the Zoom head to the centre of the zoom slider.
Only Narration	Next, we will learn about Print Preview.
Click on Toggle Print Preview icon	Click on the Toggle Print Preview icon in the Standard toolbar.
Show print preview mode	The Print Preview bar appears when we view the document in preview mode.
Only narration	It basically shows how the document will look like, when it is printed.
Scroll down to see all the pages	Scroll down to see all the pages in the document.
Point to the Print icon	From this screen, one can proceed to printing the document, by clicking the Print icon. But I will not do so now.
Click Close Preview button	Click on the Close Preview button to close the preview.
Click on File >> Print Preview Press Esc key	We can also click on File menu in the menu bar and click on Print Preview.
Only narration	Next, we will learn how to print our LibreOffice Writer document.
Text on screen: Printer connection should be configured correctly on your machine.	First, ensure that the printer connection is configured correctly on your machine.
Click on Print icon	To directly print the entire document, click on the Print icon in the Standard toolbar. This is known as quick printing.
Only narration	We can have more control over printing our document by using the Print option.
Click File >> Print	We can also click on the File menu in the menu bar and then click on Print.
Print dialog box appears Highlight the 2 tabs Highlight the settings below also	The Print dialog box appears on the screen. There are 2 tabs with different settings in this dialog box. We can either leave these as default or change the setting as per our printing requirement.
Select my configured printer’s name (TCS lab). Click Printer >> Print to File	Under Printer drop-down, let’s select Print to File option. This option is used predominantly to print the document into PDF file format.
Point and then click on Print to File	The button at the bottom of the dialog box says Print to File. Click on it.
Choose Desktop >> type sample-file >> Click Save	Choose the location to save and type a filename for the new document. Then click on the Save button at the top right.
Only narration	The document will be printed to the file
Press Ctrl+P keys	Press Ctrl+P keys on your keyboard. This is the shortcut to open the Print dialog box.
Select my configured printer’s name (TCS lab).	This time under Printer, we will select our configured printer’s name.
Under Range and Copies >> click on more Pages = 2 and Number of copies = 3.	Under Range and Copies, I will select Pages as 2 and Number of copies as 3.
Click Ok	Finally, click on the OK button to start the printing.
Only narration	The pages and copies we mentioned will now get printed.
Only narration	Next, we will see how to access other Print options.
Click on Tools>>options	Click on the Tools menu in the menu bar and then click on Options.
Click on Libreoffice Writer>>Print	Click on the arrow beside LibreOffice and then click on Print.
Dialog box appears	A dialog box appears on the screen, giving us several options to select from. Choose these options as per requirements.
Only narration	These settings are now valid for all prints from LibreOffice Writer, in the future.
Click on OK button	I will keep all the default settings and then click on the OK button at the bottom.
Press Ctrl + S	Save our file by pressing Ctrl + S keys. Then close it by clicking on the X icon at the top right.
Only Narration	This brings us to the end of this tutorial. Let us summarize.
Slide: Summary	In this tutorial, we learnt to: View documents Print documents in LibreOffice Writer
Slide: Assignment	As an assignment Open practice.odt file Type the text “This is LibreOffice Writer” Choose View and select Full Screen option Exit Full Screen option
Slide: Assignment	Explore all the available Zoom options Explore all the available Page preview options
Slide: About spoken tutorial project	The video at the following summarises the Spoken Tutorial project Please download and watch it.
Slide: Spoken Tutorial workshops	We conduct workshops using spoken tutorials and give certificates. For more details, Please contact us.
Slide: Forums Specific Questions	Post your timed queries in this forum.
Slide: Acknowledgment	The Spoken Tutorial project is funded by MHRD Govt of India.
Slide: Thank you	This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011 This is Pratik Kamble along with the Spoken Tutorial team from IIT Bombay signing off. Thank you for watching.

Contributors and Content Editors

Nancyvarkey, Pratik kamble