|00:01||Welcome to the spoken tutorial on Printing a Presentation.|
|00:06||In this tutorial, we learn about the various options for Printing:|
|00:12||Slides, Handouts, Notes and Outline|
|00:20|| This tutorial is recorded using
Ubuntu Linux OS version 18.04 and LibreOffice Suite version 6.3.5
|00:34|| Printing option is useful:
When we need to print hard copies of our presentation
|00:42||When we may want to give copies of our presentation to our audience for later reference|
|00:50||Let's open the presentation Sample-Impress.odp which we saved earlier.|
|00:59|| This file has been provided to you in the Code files link on this tutorial page
Please download and extract the file
|01:10||Make a copy and then use it for practicing|
|01:15||Let’s learn how to take a printout of our slides in various formats.|
|01:22||There is a Print icon in the Standard toolbar.|
|01:26|| Notice the tooltip on the icon displays a shortcut key ‘Control plus P’ to print the slides.
Click on the Print icon.
|01:38||The Print dialog box opens.|
|01:42||Close the Print dialog box for now.|
|01:46||I will demonstrate another method to open the Print dialog box.|
|01:52||Click on the File menu in the menu bar and then click on the Print option.|
|01:59||In the Print dialog box, we see two tabs namely General and LibreOffice Impress.|
|02:08||Let's look at the options under the LibreOffice Impress tab first.|
|02:14||Let’s start from the Document section.|
|02:18||By default, in the drop-down of the Type field, Slides option is selected.|
|02:25||To see other options, click on the drop-down of the Type field.|
|02:31||The options in the Type field are unique to Impress.|
|02:36||These options allow us to take prints of slides in other formats such as:|
|02:43||Handouts, Notes and Outline|
|02:51||Look at the Print preview of the slides on the left-hand side.|
|02:57||There are previous and next page icons here.|
|03:02||Scroll through all the slides in the Print preview window to see how they will be printed.|
|03:11||Under the Contents section, by default, the Hidden pages checkbox is selected.|
|03:18||We will select Slide name andDate and time checkboxes also.|
|03:24||These will print the name of the slide, with date and time, and also the hidden pages, if any.|
|03:32||Under the Color section, let's select the Grayscale radio button by clicking on it.|
|03:39||Under the Size section, we’ll select ‘Fit to printable page’ radio button.|
|03:46||You can explore the other color and size options in the LibreOffice Impress tab on your own later.|
|03:54||Next, let’s look at the options under the General tab.|
|03:59||Under Printer we will select our configured Printer’s name|
|04:04||Go to the Page Layout section.|
|04:07||Various options are available in the Page Layout section.|
|04:12||In the Orientation field, we’ll choose the option Landscape.|
|04:18|| In the Pages per sheet field, we have the number 1, by default.
This means it prints one slide on the page.
|04:29||On the right-hand side of the Order field, we see a rectangle box displaying number 1, as well.|
|04:37||This is a preview of the slide number as per the option in the Pages per sheet field.|
|04:44||Let’s say we want to have more than one slide on the same page of the printout.|
|04:51||So, in the Pages per sheet field, we can choose the number of slides that we want to print per page.|
|05:00||We will choose ‘2’ in this field.|
|05:04||Now, we see a preview of slide numbers ‘1’ and ‘2’ in the rectangle box.|
|05:12||We can also see a preview of two slides per page in the Print preview on the left.|
|05:20||Now let’s choose ‘4’ in the Pages per sheet field and see what happens.|
|05:28||Immediately, we see a preview of slide numbers ‘1 to 4’ in the rectangle box.|
|05:36||Likewise, we see a preview of four slides per page in the Print preview on the left.|
|05:44||Next, click on the checkbox of ‘Draw a border around each page’.|
|05:50|| This creates a black border around each slide while printing.
This makes the page look more attractive.
|05:59||Finally, to print the slides, click on the OK button at the bottom right corner.|
|06:06||If your printer is configured correctly, the presentation should start printing now.|
|06:12||Next, let's learn how to take the print of slides in Handouts format.|
|06:18||Click on the Print icon in the Standard Toolbar.|
|06:23||In the Print dialog box, click on the LibreOffice Impress tab.|
|06:28||Click on the drop-down of the Type field and choose the Handouts option.|
|06:34||In the Slides per page field, According to Layout option is selected, by default.|
|06:41||This displays 5 slides in the Print preview on the left.|
|06:47|| But from Slides per page, we can select any number of slides we want to print as Handouts.
I will change this to 3.
|06:58||Leave all other options unchanged for this presentation.|
|07:03||Finally, to print the slides, click on the OK button at the bottom right corner.|
|07:10||If the printer is configured correctly, the presentation should start printing now.|
|07:16||Next, let's go to the first slide and click on the Notes tab.|
|07:22||Click on the Click to add Notes and type “This is a sample note”.|
|07:28||Then click anywhere outside the textbox.|
|07:32||Let’s print our notes, which we typed for our slides.|
|07:37||As before, click on the Print icon in the Standard Toolbar.|
|07:43||Notice that LibreOffice Impress tab is now directly open in the Print dialog box.|
|07:50||In the drop-down of the Type field, choose the Notes option.|
|07:55||Now, look at the Print preview of the slide on the left.|
|08:00||It shows the note which we had typed earlier, at the bottom of the Print preview.|
|08:06||Scroll through all the slides in the Print preview window to see all the other notes that we typed.|
|08:14||Click on the OK button at the bottom right corner.|
|08:18||If the printer is configured correctly, the printer should start printing now.|
|08:24||Lastly, let’s print the Outline of the slides for quick reference during a presentation.|
|08:31||Once again, click to the Print icon in the Standard Toolbar.|
|08:36||In the drop-down of the Type field, choose the Outline option.|
|08:41||Now, look at the Print preview of the slide on the left.|
|08:46||It shows the outline or the sequence of our slides with the slide headings and sub-points.|
|08:54||Click on the OK button at the bottom right corner.|
|08:58||If the printer is configured correctly, the printer should start printing now.|
|09:04|| Let us save all the changes we made in our presentation by clicking on the Save icon.
And then close the file.
|09:14|| With this, we have come to the end of this spoken tutorial.
Let us summarize.
|09:21|| In this tutorial, we learnt about the various options for Printing:
Slides, Handouts, Notes and Outline
|09:32|| As an assignment.
Open “Practice-Impress.odp” file
|09:38||Print 2 slides per page|
|09:41||Print all slides in black and white including its date and time on it|
|09:47||Print only the first four slides as a Handouts|
|09:52|| The video at the following link summarises the Spoken Tutorial project
Please download and watch it
|10:00|| We conduct workshops using spoken tutorials and give certificates.
For more details, please contact us
|10:10||Please post your timed queries in this forum|
|10:14||The Spoken Tutorial project is funded by MHRD, Govt. of India|
|10:21|| This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011
This is Arvind and Manish from IIT Bombay signing off. Thank you for watching.