LibreOffice-Suite-Calc/C2/Working-with-Cells/English

Resources for recording Working with cells

VISUAL CUE	NARRATION
Show Slide Number 1 Title Slide Spoken tutorial on LibreOffice Calc	Welcome to the Spoken tutorial on LibreOffice Calc – Working with Cells.
Show Slide Number 2 Learning objectives In a Calc spreadsheet, how to Enter numbers, text, numbers as text, date and time. Use the Format Cells dialog box. Navigate between cells and in between sheets. Select items in rows, columns and sheets.	In this tutorial we will learn: How to enter numbers, text, numbers as text, date and time in a spreadsheet. How to use the Format Cells dialog box. How to navigate between cells and in between sheets. How to select items in rows, columns and sheets.
Show Slide Number 3 OS and versions	We will be using Ubuntu 10.04 as our operating system and LibreOffice Suite version 3.3.4.
Open “personal finance tracker.ods” file.	So let us first learn how to enter data in the cells. We shall open our “personal finance tracker.ods” file.
Click on a cell and then type any text. Point to the Alignment icons on the Formatting Bar. Then press CTRL+Z to undo the typing.	You can type any text in a particular cell by simply clicking on the cell and then typing the text using the keyboard. The text is left-aligned by default. One can change the alignment by clicking any one of the alignment tabs on the Formatting Bar. Lets undo this.
Click on “Sheet 1”. Click on cell corresponding to “A1”.	Now click on the cell corresponding to “A1” in the spreadsheet. You see that the selected cell gets highlighted.
Scroll the cursor across the headings.	Here we have already typed the column headings.
Under the “Items”, type “Salary”, “House rent”, “Electricity bill”, “Phone bill”, “Laundry” and “Miscellaneous”.	Under the heading, “Items” we shall type the names of a few items one below the other as “Salary”, “House rent”, “Electricity bill”, “Phone bill”, “Laundry” and “Miscellaneous”.
Click on A 14 cell. Type 123. Click on A15 cell and type -123. Point to the two cells one after the other. Click on undo button.	In order to enter numbers in the cell, click on the cell and type in the numbers. To enter a negative number, either type a minus sign in front of it or enclose it in parentheses. By default, numbers are right-aligned and negative numbers have a leading minus symbol. Let us undo the changes.
Under “SN” type “1”, “2”, “3” in the cell “A2” to “A4” one below the other. Click on cell “A5”.	Now under the Serial Number heading, denoted as “SN” in our “personal finance tracker.ods” spreadsheet, we want the serial number of each item one below the other. So click on the cell corresponding to “A2” and enter numbers as 1,2,3 one below the other.
Click on the cell “A4” >> click on the little black box visible at the bottom-right corner of the cell >> Drag it till cell “A7” and release the mouse button.	In order to auto-fill the serial numbers, click on the cell “A4”. A little black box is visible at the bottom-right corner of the cell. Drag it till cell “A7” and release the mouse button. You will see that the cells “A5” till “A7” gets populated with the subsequent serial numbers.
Point to “Cost” column. Click on “C3”-> type “Rs.6000.00”	After entering the serial number of the items, we will now enter the cost of each item under the heading “Cost”. So we click on the cell referenced as “C3” and type the expense for “House rent” as “Rupees 6000”.
Right-click on “C4”-> click on “Format Cells” Point to the “Format Cells” dialog box. Point to “Numbers”. Point to “Category” and then to Number, Percent, Currency, Date, Time.	Now, what if we want precede the number with the Rupee symbol? Lets say, we want to enter “Rupees 800” for “Electricity bill”. So, right-click on cell C4 and click on “Format Cells” option. This will open the “Format Cells” dialog box. The first tab is “Numbers”. Click on it if not already selected. Various categories can be seen under “Category” such as Number, Percent, Currency, Date, Time and many more.
Click on Currency. Click on the down arrow. Scroll up and down to show some of the symbols. Select “INR Rs. English(India)” → Point to -Rs. 1,234. Point to the Preview area (the small white rectangle) on the right.	Lets select Currency. Now under the Format option, click on the down arrow. This will display the various currency symbols from across the world. Lets scroll up and select INR Rupees English India. By default, Rupee 1234 is selected in the drop-down below. You can see a preview of it in the small preview area on the right.
Point to “Decimal places” and then to “Leading zeroes”. Increase the number of decimal places to 2 using the scroller. Point to -Rs. 1,234.00 Point to the Preview area.	Under Options, we have the option to add the number of Decimal places and the number of Leading zeroes that we want. Notice that as we increase the number of zeroes, the selection under Format has changed to Rupees 1,234 decimal zero zero indicating 2 decimal places. Notice the change is displayed in the preview area.
Click on “Thousands separator”. Point to the Preview area.	Click on Thousands separator to add the “comma” separator for each thousand. Once again, notice the change in the preview area.
Click on “Font”. Point to “Font”, “Typeface ” and “Size”.	One can also change the font style by clicking on the Font tab. It has various options for Font, Typeface and Size.
Slide cursor across “Font Effects” and the other tabs. Point to “Alignment” tab. Click on OK.	Explore Font Effects and the other tabs to learn more about them. We will learn about the options in the Alignment tab in another tutorial later. Lets click on OK.
Type 800 in cell “C4”. Point to “Rs.800.00”.	Lets type 800 and press Enter. You will notice that the number 800 is represented as Rupees 800 with 2 decimal places.
Select cells C5 to C7 with cursor. Press CTRL key and select cell G2. Right-click on cell G2→ click on “Format Cells”. Choose the same options as before. Click on OK.	Now, lets select cells C5 to C7. Hold the CTRL key and select cell G2 also. Notice all the selected cells are highlighted. Right-click on any of the highlighted cells and select Format Cells. Choose the same options as before. Click on OK.
Click on “C5”-> type “600” → Hit Enter. Click on “C6” -> type “300”→ Hit Enter. Click on “C7”-> type “2000”→ Hit Enter.	Now, we type the expense on all the other items one below the other as “Rupees 600” for “Phone bill”, ”Rupees 300” as “Laundry” charges and “Rupees 2000” as other “Miscellaneous” charges.
Click on “G2”-> type “30000”→ Hit Enter.	Under the heading “Accounts” we type the salary for the month as “Rupees 30000”.
Click on cell “F2”. Under “Date” type “10/10/11” in the cell “F2”.	For entering date in Calc, select the cell and type the date. You can separate the date elements with a forward slash or a hyphen or use text such as 10 October 2011. Calc recognizes a variety of date formats.
Right-click on cell “F2”→ Click on “Format Cells”. Click on “Date” under “Category”. Click on “12/31/1999” under “Format”. Point to the Preview area (the small white rectangle) on the right. Point to “Format code” below. Select the text and type DD/MM/YYYY. Point to the Preview area. Click on OK.	Alternately, one can right-click on the cell and choose “Format Cells” option. Choose “Date” under category and the desired format under “Format”. I will choose 12, 31, 1999. Notice the display in the preview area. Also, the Format code is displayed below as MM, DD and YYYY. One can change the Format code as required. I will type DD, MM and YYYY. Notice the change in the preview area. Click on OK.
Click on a cell F14 which is not under any column or row. Type 10:43:20 and hit Enter.	For entering time in Calc, select the cell and type the time. You can separate time elements with colons such as 10 colon 43 colon 20.
Right-click on cell “F14”→ Click on “Format Cells”. Click on “Time” under “Category”. Click on “13:37:46” under “Format”. Point to the Preview area Point to “Format code” below. Select the text and type HH:MM. Point to the Preview area. Click on OK. Click on the undo button.	Alternately, one can right-click on the cell and choose “Format Cells” option. Choose “Time” under category and the desired format under “Format”. I will choose 13, 37, 46. Notice the display in the preview area. Also, the Format code is displayed below as HH:MM:SS. One can change the Format code as required. I will type HH:MM. Notice the change in the preview area. Click on OK. Let us undo the changes.
Click on one cell and then the next cell on the same row. Point to the sheets below.	After learning how to write text, numbers and dates in Calc, we will now learn how to navigate within a spreadsheet from cell to cell and from sheet to sheet. So we will first see how we can navigate from cell to cell within a spreadsheet.
Click on cell “A3”.	You can simply access a particular cell by clicking on it with the cursor. You see that the particular cell gets highlighted.
Click on the down arrow to the right of the “Name Box”. Type “B4” in the cell reference and press “Enter”. Highlight “Name box”.	Another method of accessing a particular cell is by using a cell reference. Click on the little black down arrow just to the right of the “Name Box”. Now type the cell reference of the cell you want to go to and press “Enter” . You can even click into the “Name box”, delete the existing cell reference and type in the cell reference you want and press “Enter”.
	Next we will learn about how to navigate between cells in a spreadsheet. The first method of navigation between cells is by using the cursor.
Click on “A4” then “B5”	To move the focus using the cursor, simply move the cursor to the cell where you want the focus to be and click the left mouse button. This changes the focus to the new cell. This method is most useful when the two cells are a large distance apart.
Press “Tab”. Press ”Shift + Tab”. Press “Enter”. Press ”Shift + Enter”.	Another method of navigation between cells are - * “Tab” to go to the next cell in a row, ”Shift + Tab” to go to the previous cell in a row, “Enter” to go to the next cell in a column, “Shift + Enter” to go to the previous cell in a column.
	Next we will learn how to navigate between different spreadsheets in Calc using the keyboard.
Press “Control +Pg Dn” Press “Control + Pg Up”	For accessing the sheet to the right of the active sheet, press the “Control” plus “Page Down” keys simultaneously. In order to access the sheet to the left of the current sheet, press the “Control” plus “Page Up” keys simultaneously.
	You can also navigate between sheets using the cursor. Detailed information on this is available in the tutorial “Working with Sheets”.
Come back to “Sheet 1”. Click on the “+” sign at the bottom-left twice. Point to the four buttons. Undo the actions.	If you have a number of sheets, then some of the sheet tabs may be hidden behind the horizontal scroll bar at the bottom of the screen. If this is the case, then the four buttons at the bottom-left of the sheet tabs can move the tabs into view. Let us undo the changes.
Click on “A4” press and hold down left mouse button. Move the mouse till “B10”. Release left mouse button.	For selecting a range of contiguous cells with the cursor, first click in a cell. Now press and hold down the left mouse button. Move the cursor around the screen and once the desired block of cells is highlighted, release the left mouse button. You see that the selected cells are highlighted.
Click on first cell of first row “Column A” Hold down “Shift” key. Drag till “Column D”. Hold down the “Control” key and click on the 3rd, 4th and 6th columns while holding down the “Control” key.	In order to select multiple columns or rows that are contiguous click on the first column or row in the group. Now hold down the “Shift” key. Click the last column or row in the group. To select multiple columns or rows that are not contiguous click on the first column or row in the group. Hold down the “Control” key and click on all of the subsequent columns or rows while holding down the “Control” key.
Click on “Sheet 1” ->Hold down “Shift” key->Click on “Sheet 3” Point to the sheet tabs below.	For selecting multiple contiguous sheets, click on the sheet tab for the first desired sheet. Now move the cursor over the sheet tab for the last desired sheet. Hold down the “Shift” key and click on the sheet tab. All the tabs between these two sheets will turn white, which indicates that they are all selected. Any actions that you perform will now affect all highlighted sheets.
Click on “Sheet 1”->Hold down “Control”key. Click on “Sheet 3” Point to the sheet tabs.	For selecting multiple non- contiguous sheets, Click on the sheet tab for the first sheet. Now move the cursor over the third sheet tab. Hold down the “Control” key and click on the sheet tab. The selected tabs will turn white and any actions that you perform will now affect all highlighted sheets.
Show Slide Number 4 SUMMARY Enter numbers, text, numbers as text, date and time. Use the Format Cells dialog box. Navigate between cells and in between sheets. Select items in rows, columns and sheets.	This brings us to the end of the Spoken Tutorial on LibreOffice Calc. To summarize, we learned about: How to enter numbers, text , numbers as text, date and time in Calc. How to use the Format Cells dialog box. How to navigate between cells and between sheets. How to select items in rows, columns and sheets.
Show slide Number 5 COMPREHENSIVE ASSIGNMENT	COMPREHENSIVE ASSIGNMENT Open “Spreadsheet Practice.ods” Under “Serial Numbers” type the serial number from 1 to 5 one below the other. Navigate between the cells using keys. Select all the items under serial number. Add a column for Date and Time. Enter some values in them using the Format Cells dialog box options.
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