LibreOffice-Suite-Calc-6.3/C2/Introduction-to-LibreOffice-Calc/English-timed

Time	Narration
00:01	Welcome to the spoken tutorial on Introduction to LibreOffice Calc.
00:06	In this tutorial, we will learn:
00:09	About LibreOffice Calc
00:12	Various toolbars
00:14	How to open a new and existing spreadsheet.
00:18	How to save and close a spreadsheet in Calc
00:22	How to save as MS Excel spreadsheet and
00:26	How to export as a PDF document
00:30	What is LibreOffice Calc? LibreOffice Calc is the spreadsheet component of the LibreOffice Suite.
00:38	It is the equivalent of Microsoft Excel in Microsoft Office Suite.
00:43	It's free and open source software.
00:47	It can be shared, modified and distributed without any restrictions.
00:53	LibreOffice Calc can run on any of the following operating systems:
00:57	Microsoft Windows 8 or higher versions
01:02	GNU/Linux OS and Mac OSX
01:08	This tutorial is recorded using Ubuntu Linux OS version 18.04 and LibreOffice Suite version 6.3.5
01:22	By default the latest Ubuntu Linux OS has LibreOffice pre-installed in it
01:29	To install a specific version, refer to the LibreOffice Installation series on this website.
01:37	Let us learn to open LibreOffice Calc.
01:41	In Ubuntu Linux OS, click on the Show Applications icon at the bottom left corner.
01:49	In the search bar type Calc.
01:53	From the displayed list, click on the Libreoffice Calc icon.
01:59	In Windows OS, click on the Start Menu icon located at the bottom left corner.
02:06	In the search bar type Calc.
02:10	From the displayed list, click on the Libreoffice Calc icon.
02:16	This will open an empty spreadsheet document in the main Calc window.
02:22	Now let us learn about the main components of the Calc window.
02:28	The Calc window has various toolbars.
02:32	Title bar, Menu bar, Standard toolbar, Formatting bar, Formula bar, Status bar and Sidebar.
02:47	We will learn about these as the series progresses.
02:51	The entire spreadsheet document in Calc is called a workbook.
02:56	The work area where the data is to be typed, contains various cells in the form of a grid.
03:04	In other words, the cells are arranged in rows and columns.
03:10	A particular cell refers to an intersection of a row and a column.
03:16	It is identified by its relevant row number and column alphabet.
03:22	Cells can hold information like text, numbers, formulae, and many other data elements.
03:31	Cells can be used to display and manipulate the data.
03:36	We can see a sheet tab at the bottom left corner of the spreadsheet. This tab enables access to the sheet.
03:46	By default, we see one sheet on the interface and it is named as Sheet 1.
03:53	Each spreadsheet can have several sheets.
03:57	Each sheet can have little more than one million rows and one thousand columns.
04:03	Which is, more than one billion or hundred crore cells in a single sheet.
04:09	Each row is identified by a number and each column by an English alphabet.
04:16	There are a series of grey boxes containing letters at the top of the column.
04:22	Likewise, we see grey boxes containing numbers at the left end of the rows.
04:29	These are the column and row headers.
04:33	The columns start from “A” and go on to the right.
04:38	And the rows start from “1” and go down.
04:43	Along with the toolbars, we have two additional fields also at the top. Name box and Input line.
04:53	The column and row headers form the cell references. And these will appear in the Name box field.
05:02	This was a brief description of the various components in Calc.
05:06	Now let us learn how to open a new spreadsheet in Calc.
05:12	We can open a new spreadsheet by clicking on the New icon in the Standard toolbar.
05:19	Alternatively go to the File menu in the menu bar.
05:24	Then click on the sub menu New and select the option Spreadsheet.
05:31	A new Calc spreadsheet named Untitled 2 opens up.
05:37	Close the newly opened spreadsheet named “Untitled 2” by clicking the X icon on the top right corner.
05:45	Now we will learn how to build a “Personal Finance Tracker” in the spreadsheet.
05:50	Click on the cell referenced as A1 in the spreadsheet.
05:55	Type the heading as “SN”.
06:00	It denotes the serial number of items which we will input in the spreadsheet.
06:06	Now click on the cell referenced as B1 and type another heading “Items”.
06:13	All item names which we will use in the spreadsheet, will be under this heading.
06:19	Similarly, click on the cells C1, D1, E1, F1 and G1 one after the other.
06:29	Type the headings as “Cost”, “Spent”, “Received”, “Date” and “Account” respectively.
06:43	Once done typing our document, we should save it for future use.
06:49	To save the file, click on the Save icon in the Standard toolbar.
06:55	A dialog box appears on the screen.
06:59	It prompts us to enter the name of our file in the Name field.
07:04	I will type the name of the file as “Personal Finance Tracker”.
07:11	On the left side, I’ll select Desktop as file location to save my file.
07:18	Notice, we have a File type drop-down at the bottom right corner.
07:24	Click on this drop-down.
07:27	It shows a list of file types or file extensions in which we can save our file.
07:35	The default file type in LibreOffice Calc is ODF Spreadsheet (.ods).
07:43	ODF stands for Open Document Format which is an open standard.
07:49	I will click on the ODF Spreadsheet option to save my file. Do so likewise on your machine.
07:58	Click on the Save button at the top right corner of the dialog box.
08:04	We will be redirected back to the Calc window.
08:08	Observe the change in the title bar now.
08:12	It has changed to Personal Finance Tracker dot ods
08:18	Besides saving in dot ods format, we can also save our file in dot xls and in dot xlsx format.
08:28	Files with these formats can be opened later in MS Excel application.
08:36	Click on the dropdown arrow beside the Save icon and then on the Save As option.
08:43	In the Save As dialog box, click on File type drop-down at the bottom right corner.
08:50	Select Excel 2007 hyphen 365 (.xlsx) format.
08:59	Click on the Save button at the top right corner of the dialog box.
09:05	If we save the file in any other file format, Confirm File Format dialog box opens up.
09:13	Put a check on “Ask when not saving in ODF or default format” option.
09:20	Then click on the Use Excel 2007 hyphen 365 format button.
09:28	We will be redirected back to the Calc window.
09:32	Notice the change in the filename in the Title bar.
09:37	The spreadsheet can also be exported to PDF format.
09:42	To do so, click on the Export Directly as PDF icon in the Standard toolbar.
09:49	Alternatively, we can do so by clicking on the File menu in the menu bar. And then on the Export as PDF option.
09:59	PDF options dialog box opens up.
10:03	In this dialog box, we will see various settings to customise the PDF option.
10:10	Keep the default settings as it is and click on the Export button at the bottom.
10:17	Choose the location file location where we wish to save and then click on the Save button.
10:24	A pdf file will be created in that folder.
10:29	Another popular file extension which opens in most applications is dot csv.
10:36	This is often used to store spreadsheet data in a text file format.
10:43	This will reduce the file size hugely and is easily portable.
10:49	Additionally, we can save the spreadsheet in dot html format, which is a web page format. This is done in the same way as explained above.
11:03	In the File type drop-down, select HTML Document (Calc)(.html).
11:10	This option gives the dot html extension to the spreadsheet.
11:16	Again choose the same file location to save.
11:21	Then click on the Save button at the top right corner of the dialog box.
11:27	The Confirm File Format dialog box opens up.
11:31	Put a check on “Ask when not saving in ODF or default format” option.
11:38	Then click on the Use HTML Document (Calc) Format button.
11:46	We see that the file gets saved with dot html extension.
11:52	This format is used when we want to show our spreadsheet as a web page.
11:58	It can be opened in any web browser.
12:02	Let's close this spreadsheet by clicking on File menu and then Close.
12:10	Next we will learn how to open an existing spreadsheet in LibreOffice Calc.
12:17	Let's open the spreadsheet Personal Finance Tracker dot ods
12:22	Click on the Open File menu on the left of the LibreOffice interface.
12:28	The file browser dialog box opens up.
12:32	Go to the location where our file was saved.
12:36	Now in the list of filenames that appears, choose Personal Finance Tracker dot ods.
12:44	Then click on the Open button at the top right corner.
12:49	The file Personal Finance Tracker dot ods opens in the Calc window.
12:56	Likewise, we can also open files with dot xls and dot xlsx extensions in Calc.
13:06	Next let’s see how to modify a file and save it under the same filename.
13:13	So let us modify the file by making the headings bold and increasing their font size.
13:20	To do so, first click on the cell referenced as A1.
13:25	Now click on the Bold icon in the Standard toolbar. The heading SN becomes bold.
13:34	Click on the down-arrow in the Font Size field in the Standard toolbar.
13:40	In the drop-down, let us select 14.
13:44	The font size of the heading SN increases to 14.
13:49	Next, let us change the font we are using.
13:54	Click on the down-arrow in the Font Name field in the Standard toolbar.
14:00	From the drop-down select Arial as the font.
14:05	Likewise, modify the rest of the headings.
14:10	Let us now save the changes that we made.
14:14	To do so, click on the Save icon in the Standard toolbar.
14:19	Let's close the spreadsheet now.
14:22	Click on the File menu in the menu bar and then click on the Close option.
14:29	This brings us to the end of this spoken tutorial. Let us summarize.
14:36	In his tutorial, we learnt:
14:39	About LibreOffice Calc.
14:41	Various toolbars in Calc.
14:45	How to open a new and existing spreadsheet.
14:49	How to save and close a spreadsheet
14:52	How to save as MS Excel spreadsheet and
14:56	How to export as a PDF document in Calc.
15:01	As an assignment Open a new spreadsheet in Calc.
15:06	Save it under the name Spreadsheet-Practice.ods
15:11	Type the headings as “SN”, “Name”, “Department” and “Salary”.
15:18	Underline the headings and bold them.
15:22	Increase the font size of the headings to 12.
15:26	Save and close the file.
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