LibreOffice-Suite-Base/C4/Access-data-sources/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:00 | Welcome to the Spoken tutorial on LibreOffice Base. |
| 00:04 | In this tutorial, we will learn how to: |
| 00:08 | Access other Data Sources |
| 00:10 | Register '.odb' databases |
| 00:15 | View Data sources |
| 00:17 | And Use Data Sources in Writer. |
| 00:22 | Let us see how we can access other Data Sources in Base. |
| 00:28 | Libre Office allows other data sources to be accessed apart from Base Databases. |
| 00:37 | It also allows to link them into other Libre Office documents. |
| 00:43 | For example, we can access a spreadsheet or a simple text document from inside LibreOffice Base. |
| 00:53 | And then link them into a LibreOffice Writer document. |
| 00:58 | As an example, let us create an example spreadsheet using LibreOffice Calc. |
| 01:06 | Click on Start Menu >> All Programs and open the LibreOffice Suite menu. |
| 01:16 | Or, if LibreOffice is already open then we can click on File, New and then Spreadsheet to open a new spreadsheet. |
| 01:30 | Now, in the spreadsheet, let us type in some sample data as shown in the image. <pause> |
| 01:46 | And save this spreadsheet as ‘LibraryMembers’ in a directory location. |
| 01:54 | Now, let us remember the location as we will need to use this file later in our example. |
| 02:02 | And we will close the Calc window. |
| 02:07 | Okay, now let us see how we can access this spreadsheet from 'LibreOffice Base'. |
| 02:15 | To do this, open Base either from Windows Start menu |
| 02:25 | or if LibreOffice is already open then we will click on File, New and then Database. |
| 02:36 | Now, this opens the Database Wizard. |
| 02:39 | Here, we will click on the ‘Connect to an existing database’ |
| 02:45 | then click on the drop-down. |
| 02:48 | Notice the various database sources in this list that Base can access. |
| 02:55 | And we will click on Spreadsheet here. |
| 02:59 | And the Next button. |
| 03:02 | Now, using the browse button, let us locate the spreadsheet from where we saved it earlier. |
| 03:10 | If there is a password for the spreadsheet, we will need to provide it too. |
| 03:16 | Here we won’t need it. |
| 03:19 | Let us click on the Next button. |
| 03:22 | Now let us register the spreadsheet as a data source |
| 03:27 | and open it for editing. |
| 03:32 | And, click on the Finish button. |
| 03:36 | Now, let us provide a database name here. Let us type in "LibraryMembers". |
| 03:44 | Notice the Save as type: It says ODF Database which is '.odb' in our case. |
| 03:56 | And Save it in the same location as the spreadsheet. |
| 04:01 | There we have registered the spreadsheet as a data source in Base. |
| 04:07 | We are in the main Base window now. |
| 04:11 | Here, let us click on the Tables icon in the left panel. |
| 04:16 | Notice the tables ‘Sheet1’, Sheet2, and 'Sheet3'. |
| 04:23 | Let us double-click on Sheet1 to open it and here is the data from the spreadsheet. |
| 04:31 | Now, with this method of accessing the Spreadsheet, we cannot make any changes from here. |
| 04:39 | We can only view data or create queries and reports based on the existing data from here. |
| 04:47 | So, changes have to be made directly to the Spreadsheet itself. |
| 04:54 | Registering '.odb' databases. |
| 04:59 | Now, there are other programs such as OpenOffice.org that can produce '.odb' databases. |
| 05:11 | To use these inside LibreOffice Base, we will first need to register them in Base. |
| 05:19 | To register any '.odb' database, we will need to open Base and |
| 05:28 | choose Tools, Options, LibreOffice Base and Databases. |
| 05:36 | Under Registered Databases, click New. |
| 05:42 | Browse to where the database is located and ensure the registered name is correct |
| 05:51 | and Click on the OK button. |
| 05:55 | Let us see how we can view Data sources in LibreOffice. |
| 06:01 | For this, let us consider the example spreadsheet that we registered in Base. |
| 06:07 | Now, we can use it in LibreOffice Writer or Calc. |
| 06:12 | For example, let us see how we can view it inside 'LibreOffice Writer'. |
| 06:19 | First, let us open Writer from the 'Base' window. |
| 06:24 | For this, let us click on File, New and then Text Document. |
| 06:33 | Now we are in the Writer window. |
| 06:36 | To view the available data sources, we will click on the View menu at the top and click on Data Sources. |
| 06:46 | Alternately, we can press the F4 key. |
| 06:52 | Now we see a list of registered databases at the top left, including "LibraryMembers" which we created just now. |
| 07:03 | To view the database, we will expand it by clicking on the plus symbol on the left of the database name |
| 07:14 | and we will expand Tables. |
| 07:18 | Here are Sheet1, 2 and 3. |
| 07:24 | Let us click on Sheet 1. |
| 07:28 | So, that’s our data at the top right of the Writer window. |
| 07:36 | Now we will see how we can use this data in our example Writer document. |
| 07:43 | Okay, here if we want to use all of the data from the table above then first we will select all the records there. |
| 07:55 | For this, let us click on the gray cell to the left of the first column in the first record. |
| 08:05 | Then, while pressing Shift key, we will click on the gray cell to the left of the first column in the last record. |
| 08:17 | Notice that all the data gets highlighted. |
| 08:21 | Now we will click, drag and drop this onto the Writer document below. |
| 08:30 | Next, we see a pop-up window titled Insert Database columns. |
| 08:37 | So here, we will click on the Table option at the top |
| 08:42 | and then click on the double-arrow button to move all the fields from the left to the right list. |
| 08:52 | Notice the various choices here. |
| 08:56 | For now, we will simply click on the OK button. |
| 09:00 | And here is the entire table of data in the document. |
| 09:05 | Next, let us see how we can insert individual fields. |
| 09:13 | Let us go to the top of the Writer document and press the Enter key twice. Again, go to the top left. |
| 09:22 | Here, let us type in "Member Name" colon. |
| 09:28 | And then click on the Name column in the data sources area at the top right. |
| 09:36 | Now we will click, drag and drop it next to the text we typed. |
| 09:43 | And we will press the Tab key and type in "Phone number" colon. |
| 09:51 | And..... we know what to do, don’t we? |
| 09:55 | We will click and drag the Phone column from the top and drop it next to our text. |
| 10:04 | Then let us highlight the first record by clicking the gray cell to the left of the first record. |
| 10:13 | And then, we will click on the Data to Fields icon. |
| 10:19 | This can be found in the Table Data toolbar at the top, below the Formatting toolbar. |
| 10:27 | Notice that the data in the table above is now in the Writer document. |
| 10:35 | To bring in another record, we just have to highlight a different record and use the Data to Fields icon again. |
| 10:46 | So, there we learnt how to use data sources inside LibreOffice documents. |
| 10:54 | This brings us to the end of this tutorial on Accessing other Data Sources in LibreOffice Base. |
| 11:01 | To summarize, we learned how to: |
| 11:05 | Access other Data Sources |
| 11:07 | Register .odb databases |
| 11:12 | View Data sources |
| 11:14 | And Use Data Sources in Writer. |
| 11:19 | Spoken Tutorial project is a part of the Talk to a Teacher project, |
| 11:23 | supported by the National Mission on Education through ICT, MHRD, Government of India. |
| 11:30 | This project is coordinated by http://spoken-tutorial.org. |
| 11:35 | More information on the same is available at the following link. |
| 11:44 | This script has been contributed by Priya Suresh, DesiCrew Solutions. And this is Soundharya, DesiCrew Solutions, signing off.
Thanks for joining. |
