Koha-Library-Software/C2/Add-a-New-Item-Type/English

Title of the Script: Add a New Item

Author: Vaibhavi Satardekar and Maya Hans

Keywords: koha, koha library setup, koha24.05, add new item type, video tutorial.

Visual Cue	Narration
Slide Number 1 Title Slide	Welcome to this Spoken Tutorial on Add a New Item Type in Koha.
Slide Number 2 Learning Objectives In this tutorial, we will learn how to: Add a New Item Type	In this tutorial, we will learn how to: Add a New Item Type
Slide Number 3 System Requirements To record this tutorial, I am using Ubuntu Linux OS v22.04 Koha v24.05 Firefox v131.0.3 A working internet connection.	To record this tutorial, I am using Ubuntu Linux OS version 22.04 Koha version 24.05 Firefox version 131 point 0 point 3 A working internet connection.
Slide Number 4 Pre-requisites https://spoken-tutorial.org/	To follow this tutorial, you should have Koha installed on your system and Admin access in Koha. If not, refer to the Koha Installation tutorial on this site. Also, you should have knowledge of Library Science.
Show Koha login interface	Let us switch to the Koha interface.
Username as Bella and Password as Library@1. Click on Log in	To add a new item type, we have to login as superlibrarian. So, I will type the username as Bella and the password as Library@1. For the library field, from the drop down select Spoken Tutorial Library. Now click on the Login button. If you had given a different username and password, then type that.
Show Koha staff Interface	This will lead us to the Koha staff interface.
Narration only	Before we move ahead, let’s understand what are Item Types.
Slide Number 5 Item Type Item types typically refer to the material in the library, such as- Books, Journals, CDs/DVDs, etc.	Item types are typically refered to the material in the library, such as Books, Journals, CDs/DVDs, etc.
Slide Number 6 Item Type Code Every Item type in Koha has a Collection code assigned to it This code uniquely identifies that Item type	Every Item type code in Koha has a Collection code assigned to it. This code uniquely identifies that Item type.
Narration only	Now, let’s learn to add a new Item type.
Show Koha interface >> Koha Administration	For that, click on the Koha Administration module.
Highlight Koha Administration Go to the section Basic parameters Click on- Item types	The Koha Administration page opens. Now go to the Basic parameters section and click on Item types.
Item types page	Item type page opens.
Click the + New Item Type at the top of the Item types administration page.	Click on the add New Item Type button on the top of the page.
New item type page	New item type page opens.
Point to the red asterisk fields	On this page, all the fields in red are mandatory.
Red box highlight on Item type	In the Item type field, enter a code for the new Item type.
Type REF	I will type R E F.
Parent item type	For now, we will leave the Parent item type field as it is.
Red box highlight on Description field	The Description field is the description of the item type.
Type Reference	So here, I will type Reference.
Leave Search category field	We will leave the Search category field as it is.
Cursor on Choose an icon:	Next is to Choose an icon.
Click on the tab bridge	I will click on the tab bridge to select an icon for Reference.
Highlight the icons	From the below-given options, select the icon associated with the item type.
Select Reference icon	We will select this as the Reference icon.
Point to Hide in OPAC: option	Next, the option is Hide in OPAC.
Slide Number 7 Hide in OPAC This option is useful when the book is in- damaged and/or has to be kept back for binding purpose In such cases, the option Hide in OPAC will make the book invisible to all the users.	Let’s say a book is: damaged and/or has to be kept back for binding purpose In such cases, the option Hide in OPAC will make the book invisible to all the users.
Point to Hide in OPAC:	As per the requirement, check or uncheck the checkbox for Hide in OPAC. Here, we will leave the checkbox blank.
Point to Not for loan	Use Not for loan option for items that are kept in the library but not circulated. For example, Reference books Rare books and Dictionary
Check Not for loan	I will check this field, as most of the time reference books cannot be issued.
Scroll down and Point to Automatic check-in	Now, scroll down to Automatic check-in. We will leave the checkbox blank. If checked, items will automatically check in upon reaching their due date.
Point to: Rental charge Daily rental charges Daily rentals use a calendar Hourly rental charge Hourly rentals use a calendar Default replacement cost Processing fee(when lost)	As most of these items don’t require a rental fee, I am leaving the fields as it is. If you wish to enter a fee, then remember to enter a valid number only.
Point to Check-in message	Next is the CheckIn message: text field. Checkin message depends on the type of the particular item. The options could be- Book Serial, CDs or DVDs Bound Volume Microfilm etc I will leave this blank.
Point to Check-in message type	This is followed by the CheckIn message type. Depending upon the item type, select a message or an alert for the item. Based on the selected option, a message or an alert will appear during check-in.
CheckIn message type Select message from the drop-down.	For CheckIn message type, from the drop-down select message, if not selected.
Cursor on SIP media type	Next is SIP media type. SIP media type applies only if a sorter or a locker facility is used in a library. I am skipping SIP media type.
Cursor on Library limitations select Spoken Tutorial Library	For Library limitations field, select Spoken Tutorial Library.
Point to Summary field.	Now scroll down to the Summary field. Here, we can write a summary of the respective item, if we want to. I will leave it blank.
Click on the Save changes button.	Lastly, click on the Save changes button.
Item types page Highlight Item type inserted successfully.	This will bring us back to the Item types page. The text highlighted in blue at the top says Item type inserted successfully.
Run the cursor through- Code, Description, Not for loan, Hide in OPAC, Charge, Chekin message	All the details that were filled for the new item type appear in a tabular form.
Slide Number 8 Important Some important things to note are- Item type code assigned to item types cannot be edited Description of the item type can be edited Once an item type is used by items in the library, it cannot be deleted.	Some important things to note are: Item type code assigned to item types cannot be edited. Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted.
Narration only	With this, we come to the end of this tutorial.
Home icon Show staff interface Logout Show login screen	To continue with the next tutorial, go to the top left corner of the page. Click on the home icon and stay logged in. To logout from the current session, go to the top right corner of the page. Click on Bella, Spoken Tutorial Library. From the drop down select Logout.
Slide Number 9 Summary We learned, How to add an Item type	Let’s quickly recap! Today, we learned, How to add an Item type
Slide Number 10 Assignment In the Spoken Tutorial Library, add the following new item types: Journal Serial	As an assignment, In the Spoken Tutorial Library, add the following new item types: Journal and Serial
Slide Number 11 About Spoken Tutorial project* Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide Number 12 Spoken Tutorial workshops The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to [about:blank http://contact@spoken-tutorial.org]	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
Slide Number 13 Forum for specific questions	We will be happy to answer your specific questions regarding this tutorial. Post your questions in the forum and our team will get back to you
Slide Number 14 Acknowledgment The Spoken Tutorial project was established at IIT Bombay by the Ministry of Education Govt of India. Thank you	Thank you for joining.

Contributors and Content Editors

Madhurig