Koha-Library-Management-System/C2/Add-an-Item-type/English

Topic: How to add an Item Type

Contributor: Bella Tony, IIT Bombay

Domain Expert: Manju Naika, Central Library, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords: Koha administration, Item Type,

Visual Cue	Narration
Slide 1 Title Slide	Welcome to the spoken tutorial on how to add an Item type in the Koha interface.
Slide Number 2 Learning Objectives	In this tutorial we will learn- About Item types and How to add an Item type
Slide Number 3 System Requirement	To record this tutorial, I am using Ubuntu Linux OS 16.04 Koha version 16.05
Slide 4a Pre-requisites	To follow this tutorial, you should have knowledge of Library Science.
Slide 4b Pre-requisites	To practice this tutorial, you should have Koha installed on your system. You should also have Admin access in Koha. If not, please refer to the Koha spoken tutorial series on this website.
Show Koha interface	Let us begin. Let me switch to the Koha interface.
Narration only	Recall that we had created a Superlibrarian Bella.
Login with username and password	We will now login with username Bella and her password.
Show interface	Now we are inside the Koha interface as Superlibrarian Bella
Narration only	Before we move ahead, let’s first understand what are Item Types.
Slide Item types typically refer to the material in the library- Books, Journals, CDs/DVDs, etc.	Item types typically refer to the material in the library, such as- Books, Journals, CDs/DVDs, etc.
SLIDE	Every Item type in Koha has a Collection code assigned to it. This code uniquely identifies that Item type.
	Let us learn to add a new item type.
Home >> Koha Administration	On the Koha Home page, click on Koha Administration.
Cursor on Basic parameters Click on 'Item Type'	Go to the section Basic parameters and click on Item Types.
Click the '+ New Item Type at the top of the Item types administration page.	Click the ' New Item Type' button at the top of the Item types administration page.
Red box highlight on Item type	In the Item type field, enter a code for the new item type that you want to add.
Type REF	I will type REF
Red box highlight on Description field	The Description field is the description of the item type.
Type Reference	So here, I will type Reference.
	I will skip Search category field.
Cursor on Choose an icon:	Next is Choose an icon:
Click on the tab bridge Click on the icon- BOOK	Click on the tab bridge
Narration only	Here, from the below given options, click on the icon be associated with the item type.
Select Reference icon	I will select this Reference icon.
Point to Hide in OPAC: option	Next, we will learn how Hide in OPAC: helps.
Slide Let’s say a book is- damaged and/or has to be kept back for binding purpose	Let’s say a book is- damaged and/or has to be kept back for binding purpose
Slide Hide in OPAC will make the book invisible to the users.	In such cases, the option Hide in OPAC, will make the book invisible to all the users.
Point to Hide in OPAC:	As per your requirement, check or uncheck the checkbox for Hide in OPAC: I will leave the checkbox blank.
Point to 'Not for loan’	Use the 'Not for loan' option for items which are kept in the library but not circulated. For e.g Reference books Rare books Dictionary
Point to Not for loan	I will leave this checkbox blank.
Point to Rental charge field	You may enter an amount to be charged in the Rental charge field, if you wish to. Particular items in the library may have to be charged a minimum rental fee.
Point to 'Rental charge' field	I will not enter any fee, as rental fee is not required to be charged on most items. If you wish to enter a fee, then remember to enter a valid number only.
Point to Checkin message:	Next is the Checkin message: text field.
Point to Checkin message:	Checkin message depends on the type of the particular item. The options could be- Book Serial, CDs/DVDs Bound Volume Microfilm etc
Type- Bound Volume	In the field Checkin message:, I will type Bound Volume.
Point to Checkin message type:	This is followed by Checkin message type:
Point to Checkin message type:	Depending upon the item type, select a message or an alert for the item. Remember as per the selected option a messsage or an alert will be displayed when check-ins are done for this particular item.
Select message from the drop down.	I will select- message.
Cursor on SIP media type	Next is SIP media type SIP media type applies only if a sorter or a locker facility is being used in your library. So here I’am skipping SIP media type.
Point to Summary field.	In the Summary field, write a summary of the respective item , if you want to.
Type- Item type- Reference Facilitate- Self check out/return	I will type- Item type- Reference Facilitate- Self check out/return
Click on Save changes button.	Lastly, click on Save changes button.
Cursor on Item types administration	A new page Item types administration opens up.
Run the cursor through- Code, Description, Not for loan, Hide in OPAC, Charge, Chekin message	All the details that were filled for the new item type appear in a tabular form on the page Item types administration
SLIDE Some important things to note are- Collection codes assigned to item types cannot be edited. Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted.	Some important things to note are- Collection codes assigned to item types cannot be edited. Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted.
	This brings us to the end of this tutorial.
Slide Summary	Let us summarize. In this tutorial we learnt- About Item types and How to add an Item type
Slide Assignment Add a new item- Book and Serial to your library	As an assignment- Add a new item- Book and Serial to your library
Slide: About Spoken Tutorial project Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarises the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide: Spoken Tutorial workshops The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to contact@spoken-tutorial.org	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
Slide: Forum for specific questions	Please post your timed queries in this forum.
Slide: Acknowledgement Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro	http://spoken-tutorial.org/NMEICT-Intro Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey