FrontAccounting-2.4.7/C2/Purchase-and-Reports-in-FrontAccounting/English-timed

Time	Narration
00:01	Welcome to the spoken tutorial on Purchases and Reports in FrontAccounting
00:08	In this tutorial, we will learn to Add Suppliers
00:13	Make a Purchase Order Entry
00:15	Create Suppliers invoice and Generate various reports on the transactions
00:24	To record this tutorial, I am using Ubuntu Linux OS version 16.04
00:32	And FrontAccounting version 2.4.7
00:37	To practise this tutorial, you must have knowledge of: Higher secondary commerce and accounting and Principles of Bookkeeping
00:47	And you should have already set up an Organisation/Company in FrontAccounting
00:53	If not, for relevant FrontAccounting tutorials please visit this website.
00:59	Start the XAMPP services before you begin working on FrontAccounting interface.
01:05	Let us understand the meaning of Purchase.
01:09	Purchase refers to A product or service that has been bought by an individual or business.
01:17	A business attempting to acquire goods or services to accomplish its goals.
01:24	Now, let us open the FrontAccounting interface.
01:28	Open the browser, type localhost/account and press Enter.
01:36	The login page appears.
01:39	Type the username as admin and the password. Then click on the Login button.
01:47	FrontAccounting interface opens. Click on the Purchases tab.
01:53	Let us see the procedure for Purchases in FrontAccounting.
01:58	The steps to be followed for a Purchase Entry are: Add Suppliers
02:04	Make a Purchase Order Entry
02:07	Receivable note from a Supplier And Suppliers invoice
02:13	But first let us understand the meaning of Supplier.
02:18	Supplier is a person or business that supplies goods or services.
02:24	Switch back to the FrontAccounting interface.
02:27	In the Maintenance panel, click on the Suppliers link.
02:32	Here, we need to fill in all the necessary information related to a Supplier. I have filled the required details as shown here.
02:42	Scroll down. Click on Add New Supplier Details button at the bottom of the window.
02:50	We can see the confirmation message for the saved entry.
02:55	We need to apply these changes for the new Purchase Order Entry.
03:00	Scroll down and click on the Update Supplier button at the bottom of the window.
03:06	The success message shows that we have updated the supplier.
03:11	Scroll down. Click on the Back link at the bottom of the window.
03:17	Let us make a Purchase Order Entry. It is used to register all Purchase Orders in the system.
03:25	In the Transactions panel, click on the Purchase Order Entry link.
03:30	We can see the details with the Supplier name and other related information.
03:36	This is because we have already updated the details of the supplier earlier.
03:42	It is mandatory to give Supplier’s reference.
03:46	So, I will type the Supplier’s reference as S001.
03:53	In the Item Description drop-down menu, select Item as Dell laptop.
04:00	In the Quantity field, I will type 2 as the quantity.
04:05	Select the Required Delivery Date accordingly.
04:09	By default, it will be 10 days after the order date. I’ll keep the same.
04:15	Now, in the Price before Tax field, I will type the Price as 48,000.
04:22	To save the entry, click on the Add Item button at the right end of the row.
04:28	We can see the Amount Total along with the GST.
04:32	Now, click on the Place Order button at the bottom of the window.
04:37	The success message shows that the Purchase Order has been placed.
04:42	Now, we need to receive the items for the Purchase Order.
04:47	In the window, click on the link Receive Items on this Purchase Order.
04:53	We can see the details of the received items for our Purchase Order.
04:58	Click on the Process Receive Items button at the bottom of the window.
05:03	We can see a message, “Purchase Order delivery has been processed.”
05:08	Below that, we can see some more options.
05:12	You may explore these options on your own later.
05:16	After this, we need to receive a Purchase invoice.
05:21	So, click on Entry purchase invoice for this receival link.
05:27	Here, we can see the details to enter Supplier invoice.
05:32	Type S001 as the Supplier’s reference.
05:37	It will give an error if you don’t give the supplier reference.
05:42	Click on the Add button at the right end of the row. Scroll down.
05:47	We can see the details for the invoice with the GST.
05:52	Click on the Enter Invoice button at the bottom of the window.
05:56	We can see a message that we have successfully processed the Supplier invoice.
06:02	Next, we need to pay the Supplier against the invoice made.
06:08	Click on Entry supplier payment for this invoice link.
06:13	We see the Supplier Invoice details showing that we need to pay the Supplier.
06:19	Also, there has to be some Bank Balance to pay the Supplier.
06:24	In the Memo field, type ‘Being payment made to the supplier - S001’
06:31	Then click on the Enter Payment button at the bottom of the window.
06:36	The confirmation message shows that we have successfully made the Payment.
06:41	Below that, we can see some more options. You may explore these options on your own later.
06:48	Click on View the GL journal Entries for this Payment link.
06:55	Click on the close link at the bottom of the window.
06:59	As an assignment, do the following: Add a new Supplier for Purchases, using Suppliers option
07:07	Make a new Purchase Order Entry
07:10	Make a Supplier payment for this invoice
07:14	And Refer to the Assignment link of this tutorial for details
07:20	So far, in our company, we made few transactions related to Sales and Purchases.
07:27	Now let us see various reports related to these transactions.
07:33	Click on Banking and General Ledger tab.
07:37	Under Inquiries and Reports panel, click on Banking Reports link.
07:43	Click on Bank statement link on the right panel.
07:47	In the right panel, keep the Bank Accounts field as Current account.
07:52	Select the Start Date and End Date for the transactions to see the report.
07:58	Click on the Display:Bank statement button at the top right corner.
08:04	We can see a consolidated Bank statement report.
08:08	Close this window.
08:10	Next, click on Sales tab.
08:13	In the Inquiries and Reports panel, click on Customer and Sales Reports link.
08:19	In the next window, under Report Classes, click on General Ledger link.
08:26	Then click on List of Journal Entries link on the right panel.
08:31	Select the Start Date and End Date for the transactions to see the report.
08:37	Click on the Display:List of journal entries button at the top right corner.
08:44	We can see all Journal Entries that are entered in the company.
08:50	Let’s close this window.
08:52	Under Report classes, click on General Ledger link.
08:57	In the right panel, click on Trial Balance link.
09:01	Select the Start Date and End Date for the transactions to see the report.
09:07	Click on Display:Trial balance button at the top right.
09:12	We can see the corresponding report.
09:15	This is based on the list of all the General Ledger accounts.
09:20	Close the window.
09:22	Under Report classes, click on General Ledger link.
09:27	Click on Balance Sheet link on the right panel.
09:31	Select the Start Date and End Date for the transactions to see the report.
09:37	Click on Display: Balance sheet button at the top right.
09:42	We can see the corresponding report of Assets and Liabilities
09:48	Close the window.
09:50	Under Report classes, click on Customer link.
09:55	Here we can see Price listing, customer detail listing, Customer trial balance.
10:02	Explore these reports on your own.
10:05	This brings us to the end of this tutorial. Let us summarize.
10:11	In this tutorial, we have learnt to Add Suppliers
10:16	Make a Purchase Order Entry
10:19	Create Suppliers invoice
10:22	And Generate various reports on the transactions
10:26	The video at the following link summarises the Spoken Tutorial project. Please download and watch it
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10:53	The script and video has been contributed by Spoken Tutorial team. This is Arvind pillai signing off. Thanks for joining.

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