LibreOffice-Suite-Base/C3/Create-Subforms/English-timed

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Visual Cues Narration
00:00 Welcome to the Spoken tutorial on LibreOffice Base.
00:04 In this tutorial, we will learn how to
00:07 Create a Subform
00:09 For this, let us continue with our familiar Library database example.
00:15 And we will consider the following case:
00:18 How can we list all the members of the library?
00:22 And for each member, how can we see only those books that have not yet been returned by that member?
00:31 One way is to create a form listing all the members in the library
00:36 And then creating a subform below it, to list those books that have not yet been returned by the member.
00:44 Once we design this form, we will be able to update the form.
00:49 For example, when a member returns a book, we can update this information.
00:55 And, here is a sample screenshot of the form we will design.
01:01 Notice it also shows a subform at the bottom.
01:06 Lets open our Library database.
01:09 In our previous tutorials, we created the ‘History of Books Issued to Members’ query.
01:17 Now we will use this query and the members table as the base for creating our new form.
01:25 Let us first copy this query, by right clicking on the query name, and then let us click on paste.
01:34 In the popup window for query name, let us type in a new name: ‘Books Not Returned’
01:42 Let us now open the ‘Books Not Returned’ query in edit mode.
01:48 In the Query Design window, let us add a criterion to show only those books that are not checked in.
01:58 For this, let us type ‘equals 0’ in the Criterion column under CheckedIn
02:06 And press Enter.
02:09 Let us now save the query and close the window.
02:13 In the main Base window, let us click on the Forms icon on the left panel
02:20 And then click on the ‘Use Wizard to create Form’ option.
02:25 Now we see the familiar Form wizard.
02:28 Let us go through the 8 steps on the left to create our form.
02:34 In step 1, field selection, let us choose ‘Table: Members’
02:40 Then let us move all the fields to the right side.
02:46 And let us click on the Next button.
02:49 We are in Step 2. Setup a subform.
02:54 So here, let us check the ‘Add subform’ checkbox,
02:59 And click on the option: ‘Subform based on manual selection of fields’.
03:07 Let us go to Step 3. Add subform fields.
03:11 Here we will call our new query which we designed a few minutes ago.
03:18 So let us choose ‘Query: Books Not Returned’ from the Tables or Queries dropdown.
03:26 And we will move selected fields from the available list to the right side as shown on the screen. <pause>
03:37 Click on Next.
03:39 Step 4. Get joined fields.
03:43 Here we will choose the MemberId field from the top two drop downs, as this is the only relating field.
03:53 And click on the Next button.
03:57 Step 5. Arrange Controls
04:00 Here we will choose the third option, Data sheet for both the form and the subform.
04:08 And click on the Next button.
04:11 Step 6. Set data entry.
04:15 Here, we will leave the options as they are and click on Next.
04:22 Step 7. Apply Styles.
04:26 Let us choose Grey as the form background.
04:29 And go to the final step.
04:32 Step 8. Set Name.
04:36 Here let us give a descriptive name to our form: ‘Members Who Need to Return Books’
04:45 And let us click on the Modify form option, as we are going to do some more changes.
04:53 Now lets click on the Finish button.
04:56 In the form design window, notice that there are two tabular data sheet areas.
05:04 The one above is called the form and the one below is called the subform.
05:11 Now, let us add a label above the form.
05:15 We will click on the Label icon in the Form Controls toolbar at the top, and draw it on the form.
05:25 Double clicking on the label, brings up its properties.
05:31 Here we will type ‘Members of the Library’ against label
05:37 And change the font style to Arial, Bold and Size 12.<pause>
05:47 Similarly, let us add a second label above the subform as shown on the screen
05:55 And call it ‘List of Books to be returned by the member’ <pause>
06:00 Next let us shorten the form’s length as shown on the screen
06:07 And then let us increase the length of the Name field in the form. <pause>
06:13 Similarly, let us lengthen the book title field in the subform.

<pause>

06:21 Let us change the fonts here to Arial, Bold and Size 8.
06:28 And change the background color to white for the form and Blue 8 for the subform. <pause>
06:37 Next, let us hide the MemberId column by right clicking on it and choosing the Hide column option.
06:47 Okay, we are done. So let us save the form design and test it.
06:54 In the main Base window, let us open the ‘Members Who Need to Return Books’ form by double clicking on it.
07:03 There is the form.
07:05 Let us browse through the members, by either using the up or down arrow keys,
07:12 Or by simply clicking on the various member names.
07:16 Notice that the subform below refreshes and shows books to be returned.
07:23 In the subform, let us choose any record
07:27 and let us type in ‘12/7/11’ in the actual return date field and check the CheckedIn field
07:41 and press Enter.
07:45 Let us now refresh the form by clicking on the Refresh icon in the Form Navigation toolbar at the bottom.
07:56 Notice that the record we just edited is no longer listed here,
08:02 which means the book has been returned or checked in.
08:07 So there is our form with a subform.
08:11 This brings us to the end of this tutorial on Subforms in LibreOffice Base
08:17 To summarize, we learned how to:
08:20 Create a Subform
08:23 Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India. This project is co-ordinated by http://spoken-tutorial.org. More information on the same is available at the following link.
08:44 This script has been contributed by Priya Suresh, DesiCrew Solutions.

And this is Soundharya, DesiCrew Solutions, signing off.


Thanks for joining

Contributors and Content Editors

Gaurav, Minal, PoojaMoolya, Sandhya.np14