|00:01||Welcome to the Spoken Tutorial on How to Receive Serials.|
|00:06||In this tutorial, we will learn:
How to receive Serials, Claim late Serials, Check Serials expiration, Renew Serials, Search Serials.
|00:23||To record this tutorial, I am using:
Ubuntu Linux OS 16.04 and Koha version 16.05
|00:36||To follow this tutorial, you should have knowledge of Library Science.|
|00:41||To practice this tutorial, you should have Koha installed on your system.|
|00:47||And, you should also have Admin access in Koha.|
|00:51||Please refer to the Koha spoken tutorial series on this website for more details.|
|00:58||To receive Serials, let’s login to Koha as Superlibrarian Bella and her password.|
|01:06||On the homepage, click on Serials.|
|01:11||At the top of the new page, locate the field for Title.|
|01:17||Enter the first or any word from the title of the journal. For example, I will type Indian.|
|01:25||Click on Submit button at the right side of the field.|
|01:30||A new page Serials subscriptions opens.|
|01:34|| This page shows the details for:
ISSN, Title, Notes, Library, Location, Call number, Expiration date, Actions.
|01:55||Click on the tab Actions at the extreme right side of the table.|
|02:00||From the drop-down, select Serial receive.|
|02:05||Another page Serial edition Indian Journal of Microbiology opens with the table.|
|02:12||In this table, under the section Status, click on the drop-down and select Arrived.|
|02:20||Next, click on the Save button at the bottom of the page.|
|02:25|| Another page opens with the heading:
Serial collection information for Indian Journal of Microbiology.
Here, we can see the Subscription summary.
|02:37||In this way, we can receive Serials.|
|02:41||Now, let’s learn how to Claim late Serials.|
|02:46||Koha can send email messages to the Serials vendors if there are late issues.|
Out of 4 Serials issues, the library has received only issue numbers 1, 2 and 4. And, issue no. 3 has not been received.
|03:08||In such a case, a claim can be sent for issue no.3 that is still to be received.|
|03:15||To the left of the main Serials page, there is an option named 'Claims’.|
|03:21||Click on Claims.|
|03:24||A new page opens with a dialog box:
No claims notice defined. Please define one.
Click on Please define one.
|03:35||A new page Notices and Slips opens.|
|03:39||Under Notices and Slips, locate the tab Select a library:.
From the drop- down, select your Library Name.
|03:48||I will select Spoken Tutorial Library.|
|03:53||Under the tab Select a library:, click on the tab New notice.|
|04:00||A new page opens with the heading Add notice.|
|04:05||On the same page, for the section Library, Koha will, by default, choose the library name.|
|04:12||In my case, it will choose Spoken Tutorial Library.|
|04:17||For Koha module: from the drop-down, select Claim Serial issue.|
|04:24|| Notice that as soon as Claim serial issue is selected from the drop down,
Koha auto-selects the field for Library as All libraries.
|04:38||So, again go to the tab Library and from the drop- down select Spoken Tutorial Library.|
|04:47||Let’s move ahead.|
|04:49||In the field for Code, type: Claim.|
|04:53||In the field for Name, type: Unsupplied Issues.|
|04:59||Next, click on the section Email.|
|05:04||In the field for Message subject:, type: Unsupplied Issues.|
|05:11||Under the section Message body: type the email to the vendor.|
|05:17||In my case, the vendor is Mumbai Journal Supplier.|
|05:22||I have written a short email to my vendor. You may pause the video and write an email to your library’s vendor.|
|05:31||Next, if required you may fill in the details for Phone, Print and SMS. I will leave them blank.|
|05:43||Next, click on Submit button at the bottom of the page.|
|05:48||A new page Notices and Slips opens.|
|05:52||Under Notices and Slips, locate the tab Select a library.|
|05:58||Koha has auto-selected the Spoken Tutorial Library.|
|06:03||You may select your library from the drop-down as required.|
|06:08||On the same page, is a table with filled-in details under the following tabs:
Copy notice and
|06:28||Next, go back to Koha homepage. To do so, go to extreme left corner and click on Home.|
|06:39||On the Koha homepage, click on Serials.|
|06:45||On the new page that opens, go to the left side and click on Claims.|
|06:52||On the new page, in the field for Vendor, select the required vendor from the drop-down.|
|06:59||As I have only one vendor for Journals, I will go ahead with the vendor- Mumbai Journal Supplier.|
|07:07||Next, click on OK at the right side of the field.|
|07:13||A new page with the title Missing issues opens.|
|07:18||On the new page, click on the check- box on the left side for Mumbai Journal Supplier.|
|07:26||You may click the check-box as per your vendor.|
|07:30||Next, click on Send notification button at the bottom of the page.|
|07:37||The same page re-opens and with this an email is sent to the vendor.|
|07:43||Note that the email is sent from Koha server to the respective vendor.|
|07:49||We will now learn about Check expiration.|
|07:53||Check expiration is used for checking when the subscriptions are about to expire.|
|08:00||On the same page, go to the left side and click on Check expiration.|
|08:07||Check expiration page opens.|
|08:11|| Now, under the section for Filter results,
go to Library: and from the drop-down, select Spoken Tutorial Library.
You may select your library here.
|08:27||Next, mention the Expiring before.|
|08:31||This will fetch a complete list of all the Journals that would expire before that particular date.|
|08:39||For Expiring before:, I will enter 01/01/2019.|
|08:48||Now click on the Search button at the bottom of the page.|
|08:53||On the same page, a list of journals that are due to expire by 01/01/2019, appear in a tabular form.|
|09:05|| We can also see the following details-
Expiration date and
|09:24||Now, under the tab Actions, click on the button Renew.|
|09:30||A new window with the heading Subscription renewal for Indian Journal of Microbiology opens up.|
|09:38|| On this page, enter the following:
For Start Date please enter the date as per your requirement.
I will enter 01/01/2018.
|09:52||Next is Subscription length.|
|09:55|| It is suggested to fill in one of the three fields, namely-
Number of num which means issues, Number of weeks and Number of months.
|10:10||As my Journal is a quarterly publication, Koha by default, has selected 4 as Number of num.|
|10:19||You may enter as per your requirement.|
|10:23||Leave the field Note for the librarian that will manage your renewal request as blank.|
|10:31||Next, click on the Submit button at the bottom of the page.|
|10:36||A window with the message Subscription renewed, appears.|
|10:41||To close this window, go to top left corner and click on the cross mark.|
|10:48||Again, another pop-up message appears:|
|10:52||To display this page, Firefox must send information that will repeat any action (such as a search or order confirmation) that was performed earlier.|
|11:04|| Among the two options under this message-
Cancel and Resend,
click on Resend
|11:12||We are brought to the page Check expiration.|
|11:16|| Here, under the section for Filter results, select the- Expiring before as 01/12/2019.
Remember to only mention the Expiring date.
|11:33||This will fetch a complete list of all the Journals that would expire before that particular date.|
|11:40||Now, click Search button at the bottom of the section Filter results.|
|11:46||On the same page, a list of journals that would be expiring before 01/12/2019, appears in a tabular form.|
|11:57|| We can also see the following details-
ISSN, Title, Library, OPAC note, Nonpublic note, Expiration date and Actions.
|12:16||This is how we can-
create the schedule for Serials and receive them as per arrival of the Volume and issues.
|12:26||You may now log out from the Koha Superlibrarian account.|
|12:31||Go to the top right corner of the Koha interface. Click on the Spoken Tutorial Library and from the drop-down, select Log out.|
|12:43||This brings us to the end of this tutorial.|
|12:47|| Let us summarize:
In this tutorial, we learnt: how to receive Serials, claim late Serials, check Serials expiration, renew Serials and search Serials.
|13:05||In an earlier tutorial, a new subscription for the Journal of Molecular Biology was added.|
|13:02||As an assignment, renew the same subscription.|
|13:16||The video at the following link summarizes the Spoken Tutorial project.|
|13:20||Please download and watch it.|
|13:23||The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.|
|13:32||Please post your timed queries in this forum.|
|13:36||Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.|
|13:47||This is Bella Tony from IIT Bombay, signing off. Thank you for joining.|