Aakash-Business-Tool/C2/Set-Preferences/English

Title of script: Setting Preferences Author: Trupti Rajesh Kini

Visual cue	Narration
Display desktop /* Slide 1 */	Welcome to this tutorial on Setting Preferences in ABT.
Show Slide	Learning Objectives /*Slide 2 */ In this tutorial, you will be able to: Edit/Delete organisation details Add/Edit/Delete project Rollover Export/Import organisation
Show Slide	System Requirements In this tutorial, I am using ABT 1.0 Android 4.2
Prerequisites /*Slide 4*/	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT How to Create a New Organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We had already created an organization called Free Accounting Foundation in Managing organization tutorial We will select it from the drop-down list.
Tap on Login button	Lets Login as guest
Point to Master Menu	We are now on the master menu of ABT
Point to Preferences	Select Preferences option from master menu to edit organisation details or Add/Edit/Delete project.
Point to Edit/Delete option	Lets choose Edit/Delete organization option from select preference
Point to new screen	The entire organization becomes editable
Point to city	Let us select Mumbai for city
Point to save button	Tap on save button to save the changes
Point to reset button	If we want to add organization details newly we can tap on reset button
Point to delete button	Tap on delete button if we want to delete the organization
Point to confirmation box	There will be confirmation twice In the first confirmation, it asks whether we want to delete organization for the given financial year. Tap Yes if you want to delete In the next, it gives warning that by deleting organization we will loose data and session will be closed Tap Ok if you really want to delete
Point to the main screen	If we delete, we will be directed to the main screen I wont delete for now
Point to Add/Edit/Delete project	We will now see what is Add/Edit/Delete project
Point to Enter projectname	Here we have to add projects Lets enter ABT Tap on Add project button
Point to the added project	It says the project added successfully We can view it on the transaction in master menu In the drop down of Project,we can view the created voucher Now we can create vouchers as per projects
Point to project name	Now when we tap on the project name on screen, we get two options Edit project name Delete project
Point to Edit project name	Lets choose Edit project name A window appears with name of the project editable Change ABT to Aakash Business Tool Tap on Done
Point to the changed name	We can view the name changed successfully
Point to Delete project	Likewise if we want to delete project, we can choose Delete project If project has transactions, it can not be deleted.
Point to rollover	Go to Master menu > Rollover. Click on Rollover, it will prompt accourding to following conditions: It will check for financial period If it is not completed financial to date then, it prompt for can not rollover, since financial year is not completed!!. Else if financial year is completed then it prompt to rollover has been done. Rollover will be done only once in a financial period If you click on it again, it prompt rollover has done already!!
Point to sample organisation	Lets select a sample organsisation named Aakash Lets select the financial year from date say 01-04-2013 Lets select financial to date as any past dates after 01-04-2013 say 21-10-2013
Point to master menu	Now when we click on rollover on master menu it says rollover has been done
Point to main screen	Now logout Select Select Existing organisation button Select organisation name as Aakash Here now we will see two financial years, the year for which we created and the rollovered financial year after 21-10-2013 If we had created accounts and transactions in the original financial, they are visible in the new financial year too
Point to Export organization	Go to Master menu > Export organisation. Export organisation : Go to Master menu > Export organisation. It will pop up a dialog box which ask’s “Do you want to export organisation”. If Yes then, it will prompt “organisation has been exported to /mnt/sdcard/export/”.
Point to export	See, there is a location in tablet called /mnt/sdcard/export We can find exported organisation sql formated file there
Point to main page of ABT	Import organisation : To import same organisation in another tablet just transfer export folder, provided ABT is installed. Import organization option is available at first page of ABT
Point to import organization	Just click on Import organization It will show all available exported organisation and financial years to import it on current tablet. Now, select organisation name and it’s financial year which you would like to import Tap on Import button.
Summary	Let's summarise In this tutorial, we learnt to view Edit/Delete organisation details Add/Edit/Delete project Rollover Export/Import organisation
Assignment	As an assignment, add project Spoken Tutorial
	Watch the video available at http:spoken-tutorial.org/ It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Spoken tutorial Workshops	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti