Aakash-Business-Tool/C2/Set-Preferences/English

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Visual cue Narration
Display desktop

/* Slide 1 */

Hello and welcome to this spoken tutorial on Setting Preferences in ABT.
Show Slide 2 In this tutorial, you will be able to:
  • Edit/Delete organisation details
  • Add/Edit/Delete project
  • Rollover
  • Export/Import organisation


Show Slide

System Requirements /*Slide 3 */

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (Jelly Bean)
  • Rooted tablet


/*Slide 4 */ For more information visit

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Prerequisites

/*Slide 5*/

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT
  • How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2.
Point to ABT's Welcome screen We will see ABT's welcome screen.
Point to Select Existing Organization button We had already created an organization called Free Accounting Foundation.

We will select it.

Point to Login button Lets login as admin
Point to Master Menu We are now on the master menu of ABT .
Point to Preferences Select Preferences option from master menu.

We can edit/delete organisation details or Add/Edit/Delete project.

We can edit organisation details, delete organisation as well as add/edit/delete projects

Point to Edit/Delete organization option Lets choose Edit/Delete organization option.



Point to the new screen The organisation details become editable.
Point to City Let us select Mumbai for city.
Point to Save button Save the changes.



Point to Reset button If we want to reset all the fields, Tap on Reset button.
Point to Delete button Tap on Delete button to delete the organization.

We can delete the current organisation as well as same organisation with another financial year if exists.

Point to the main screen If we delete the organisation, we will be directed to the main screen.


I wont delete the organisation for now.



Point to Add/Edit/Delete project We will now see what is Add/Edit/Delete project.
Point to Enter projectname Here we have to add projects.

Lets enter Spoken Tutorial as project name.

Tap on Add Project.



We can use this project  at the time of voucher creation
Point to Spoken Tutorial Now, when we tap on Spoken Tutorial added on screen, we get two options:
    • Edit project name
    • Delete project


Point to Edit project name Lets choose Edit project name.

Change the project name to ABT.

Change it to ABT.

Tap on Done.



Point to Delete project Likewise, we can delete the created project.

Note, if project has transactions, it can not be deleted.

Go to Master menu > Rollover.

Point to rollover

Go to the master menu of ABT.

Tap on Rollover, it will prompt accourding to following conditions:

  • It will check for financial period.
  • If it has not completed financial period, rollover wont happen.
  • Rollover will be done only once in a financial period.
  • If you tap on it again, it prompt rollover has done already!!


Point to sample organisation Lets create a sample organsisation named Aakash.

Lets select financial period as........

Follow the steps from Maintaining Organisation tutorial.

Point to master menu -> Rollover Go to Master Menu.

Now, when we tap on rollover on master menu, it says rollover has been done.



Point to welcome screen of ABT. Now logout.

Select Select Existing organisation button.

Select organisation name as Aakash.



Point to fiancial periods Now here we will see two financial periods,

* The period for which we created the organisation and

* The period after rollover.

The closing balance of all the

ledger accounts,

groups-subgroups and

user details are forwarded to new financial period.

Go to Master menu > Export organisation.

Point to Export organization

It will pop up a dialog box with an alert "Do you want to export organisation".

If Yes then,

It will prompt "organisation has been exported to /mnt/sdcard/export/".

/mnt/sdcard/export/ is the location of the file.

Point to export There is a location in tablet called /mnt/sdcard/export.



Point to main page of ABT Import organisation:

ABT must be installed in the tablet to import organisation.

We can import organisation in another tablet

It can be done by transfering export folder to internal sdcard.

Import organization option is available on main page drawer of ABT

Point to import organization Just tap on Import organization.

It will show all available exported organisation and financial years to import.

Now, select organisation name and it's financial year you would like to import.

Tap on Import button.

Summary In this tutorial, we learnt to view
    • Edit/Delete organisation details
    • Add/Edit/Delete project
    • Rollover
    • Export/Import organisation


Assignment As an assignment, add project Aakash.
Watch the video available at http:spoken-tutorial.org/

It summarizes the Spoken Tutorial project

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For more details, please write to contact@spoken-tutorial.org

Acknowledgements Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti