FrontAccounting-2.4.7/C2/Items-and-Inventory-in-FrontAccounting/English-timed
From Script | Spoken-Tutorial
| Time | Narration |
| 00:01 | Welcome to the spoken tutorial on Items and Inventory in FrontAccounting. |
| 00:07 | In this tutorial, we will learn to add the following in FrontAccounting:
Units of Measure |
| 00:14 | Items |
| 00:16 | Item Category and Sales Pricing |
| 00:20 | To record this tutorial, I am using
Ubuntu Linux OS version 16.04 |
| 00:28 | FrontAccounting version 2.4.7 |
| 00:32 | To practise this tutorial you must have knowledge of
Higher secondary commerce and accounting and Principles of Bookkeeping |
| 00:42 | And you should have already set up an Organisation/Company in FrontAccounting. |
| 00:48 | If not, for relevant FrontAccounting tutorials please visit this website. |
| 00:54 | Start the XAMPP services before you begin working on FrontAccounting interface. |
| 01:00 | Before we start, let us understand what are Items in FrontAccounting. |
| 01:06 | Items are the things which we can buy or sell in the business. |
| 01:11 | We have to keep a record that lists key information about an inventory item. |
| 01:18 | Inventory is a complete listing of
Stock in hand, |
| 01:23 | Work in progress,
Raw materials and Finished goods in hand. |
| 01:30 | Let us open the Frontaccounting interface. |
| 01:34 | Open the browser and type localhost slash account and press Enter. |
| 01:43 | The login page appears. |
| 01:46 | Type the username as admin and the password.
Click on Login button. |
| 01:54 | The Frontaccounting interface opens. |
| 01:57 | Click on the Items and Inventory tab. |
| 02:01 | Maintenance panel is used to set up Items and Inventory details. |
| 02:06 | To do the setup, we have to make use of the following options:
Units of Measure |
| 02:13 | Items and Item Categories |
| 02:18 | Let us see how to set Units of Measure. |
| 02:22 | Units of Measure option has to be specified for each Item. |
| 02:27 | In the Maintenance panel, click on Units of Measure link. |
| 02:32 | By default you will see each and hour as units of measure. |
| 02:38 | Let us see how to add a new Units of Measure for kilograms. |
| 02:43 | Type the details for the unit kilograms as shown here. |
| 02:48 | In the Decimal places drop-down box, select zero. |
| 02:53 | Click on the Add new button at the bottom of the window to add this unit. |
| 02:59 | The pop-up message shows that we have successfully added a new unit. |
| 03:04 | We can also see the table with the updated entry. |
| 03:08 | Likewise you have to add the required Units of measure for your company’s items. |
| 03:15 | Click on Back link at the bottom of the window to go back to the FrontAccounting interface. |
| 03:22 | Now let us set the Item Categories to which the item belongs. |
| 03:28 | Item Categories helps us to group the items we buy and sell. |
| 03:33 | Click on Item Categories link. |
| 03:35 | We can see some default Item categories here - Charges, Components, Services and Systems. |
| 03:48 | We need to create our own Item category, which defines.
Item tax type, |
| 03:54 | Item Type and Units of Measure |
| 03:58 | Say for example, our company deals with finished goods i.e Laptops. |
| 04:04 | So we will add a new Item category named Finished Goods. |
| 04:09 | Fill the details as shown here.
Category Name – Finished Goods |
| 04:15 | Item Tax Type - Regular
Item Type - Purchased |
| 04:21 | Units of Measure - Each |
| 04:24 | Keep all the remaining fields with default values. |
| 04:28 | Click on the Add New button at the bottom of the window to save the entry. |
| 04:34 | We can see that the newly added details are updated in the above table. |
| 04:40 | Click on Back link at the bottom of the window to go back to the FrontAccounting interface. |
| 04:47 | Next let us create a new Item for this Item category. |
| 04:52 | In Maintenance panel, click on the Items link. |
| 04:57 | Here, we are prompted to fill in all the necessary information for the item.
Fill the details as shown here. |
| 05:06 | Make sure that you give a unique code for each item you fill.
This is mandatory. |
| 05:13 | Category is the Item category to which the item belongs.
We have selected Finished Goods. |
| 05:21 | Item type is to know whether the item is used for:
manufacturing purpose |
| 05:28 | purchased from a supplier or for a service |
| 05:33 | Scroll down.
And then click on the Insert New Item button at the bottom of the window. |
| 05:41 | The pop-up message shows that we have successfully added a new item. |
| 05:47 | Click on the drop-down box at the top of the window. |
| 05:51 | We can see that the new item has been added. |
| 05:56 | As an assignment:
Add two new items under Item category- Finished goods |
| 06:02 | Add two new items under Item category- Components |
| 06:07 | Refer to the Assignment link of this tutorial for details |
| 06:12 | After completing the assignment, click on the drop-down box at the top of the window. |
| 06:18 | Now you should see 2 items under Components and 3 items under Finished goods. |
| 06:26 | Click on Back link at the bottom of the window to go back to the Frontaccounting interface. |
| 06:33 | Pricing and Costs panel is used for selecting the pricing level of the items or inventory. |
| 06:40 | This option is used to assign sales prices to individual Sales item.
Click on the Sales Pricing link. |
| 06:49 | Click on the Item drop-down box.
Select the item Dell Laptop for which we want to assign the Sales Price. |
| 06:58 | Now, click on the Currency drop-down box. |
| 07:02 | Select the currency as Indian Rupees. |
| 07:06 | Click on the Sales Type drop-down box. |
| 07:10 | There are two options: Retail and Wholesale |
| 07:15 | Here select the option, Retail. |
| 07:19 | Next, click on the Price field.
Type the Price against the Item as 53,000 per each. |
| 07:28 | Then click on Add New button at the bottom of the window. |
| 07:33 | The pop-up message shows that we have successfully added a Sales price for the item Dell Laptop. |
| 07:41 | We can also see updated values in the table here. |
| 07:45 | Click on Back option at the bottom of the window to go back to the Frontaccounting interface. |
| 07:52 | This brings us to the end of this tutorial. |
| 07:56 | Let us summarize. |
| 07:58 | In this tutorial, we have learnt how to create,
Units of Measure, Items |
| 08:06 | Item Category and Sales Pricing |
| 08:10 | As an assignment, add the sales price for the items shown below:
Keep the Sales Type as Retail. |
| 08:20 | The video at the following link summarises the Spoken Tutorial project. Please download and watch it |
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| 08:39 | Spoken Tutorial project is funded by MHRD, Government of India.
The script and video has been contributed by Spoken Tutorial team. This is Pratik Kamble signing off. Thanks for joining. |
