Aakash-Business-Tool/C2/Viewing-Reports/English

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Title of script: Viewing Reports


Author: Trupti Rajesh Kini


Keywords: Ledger,Trial Balance-Net Trial Balance,Gross Trial Balance,Extended Trial Balance,Project Statement,Cash Flow,Balance Sheet-Conventional balance sheet & Sources and application of funds,Income & Expenditure/Profit & Loss

Cash Book,Export as pdf,Export as CSV,Drill down,option button,icon.


Visual Cue
Narration
/* Slide 1 */ Hello and welcome to this spoken tutorial on Viewing Reports in ABT
/*Slide 2 */

Objectives

In this tutorial, you will be able to view,
  • Ledger
  • Net Trial Balance
  • Project Statement
  • Cash Flow
  • Balance Sheet
  • Income & Expenditure/Profit & Loss
  • Cash Book


Slide 3

System Requirements

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (JellyBean) &
  • Rooted tablet


Slide 4 For more information please visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Slide 5

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT and
  • How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org



Start ABT Select ABT application


Point to Select Existing Organization button Select organisation Free Accounting Foundation.



Point to login page Login as admin.



Point to Reports Tap on Reports
Point to new page You will see the Organization name,type and financial period at top centre

Under Reports, we have,

  • Ledger
  • Trial Balance
  • Project Statement
  • Cash Flow
  • Balance Sheet
  • Income and Expenditure
  • Cash Book

Free Accounting Foundation is of type NGO.

So we see Income and Expenditure under Reports instead of Profit and Loss.

/* Interface */

Tap on Ledger option


When I tap on Ledger option, a new window appears.



Point to Select account name Select account name for which the ledger is to be shown.

Let us select Sbi.

Point to From date and To date From date and to date, by default is financial year period.

Change date as per the requirement or keep it as it is.



Point to Display narrations Let us check the Check box for Display Narrations.
Point to Select project name We have created transactions with No Projects.

So, keep the default project name.



/* Slide 5*/

Ledger

We will see the ledger here


Point to the Ledger report We can view the organization name,type & financial period at the top center.

Opening balance is located at the first row of the table.

Followed by

  • Total of transactions
  • Closing balance
  • Grand total


Point to the top right of the screen On the top right of the screen, we will find the report period.

Above that, there are options Options to export report as pdf or as CSV.


Point to export as pdf Tap on Export as pdf option.



Point to the new window A new window appears.

You can secure your file by giving it a password here.

And then tap on Set password and save file button.

Point to the message It says pdf generation completed see /mnt/sdcard/ for the file.




Similarly, we can save as CSV files.
Point to the top left of the screen On the top left of the screen, there is another icon.


This is for changing input details to view ledger as we did in previous screen.

Point to ledger report->drill down->voucher There is a feature called drill down in reports.

Whenever we long press on any account name in the row, it takes us to its voucher.


We can view voucher details through drill down say drill down of Cash



We have drill down for all reports including Bank reconciliation



Under Reports menu, Point to Trial Balance Next, Trial Balance.


Click on Trial Balance Type drop down We have three types of Trial Balance.
  • Net Trial Balance
  • Gross Trial Balance
  • Extended Trial Balance


Select Net Trial Balance from the drop down Let us select the Net Trial Balance.

Here To-date is editable. Tap on View


Point to difference in opening balances

We will see Net Trial Balance as at 31 march 2015.

We can view Difference in opening balances at the bottom of the screen.

Point to drill down Long press on any row.

We are directed to that account's ledger.

Point to Project Statement

Next, Project Statement


Point to view button We have created transactions with No project

So let us view project statement for No Project

This is the project statement with Difference in opening balance at the bottom of the report.

Point to cash flow

Next, Cash Flow

For cash flow we need transactions in Payment or Receipt Vouchers.

We can view Net Flow at the bottom of the report.

Point to Balance sheet

Next, Balance Sheet

Balance Sheet summarizes a company’s

  • Assets,
  • Liabilities and
  • Shareholders’ equity

It summarizes at a specific point in time

There are 2 types of balance sheet:

Conventional balance sheet & Sources and application of funds

Let us select Conventional balance sheet

  • Conventional balance sheet is horizontal balance sheet whereas
  • Sources and application of funds is vertical balance sheet

Tap on view


Point to Balance sheet

This is the Balance sheet for Free Accounting Foundation as at 31 march 2015


We can view Corpus & Liabilities at the left of the screen,

Whereas

Property and Assets are at the right of the screen.

Differences in opening balances is at the bottom of the report



Next, Income and Expenditure,

Income and Expenditure records the income and

expenditure of an organization .



Next, we can view Cash Book for the organisation Free Accounting Foundation




/* Slide 6 */

Summary

So, in this tutorial, we seen,
  • Ledger
  • Net Trial Balance
  • Project Statement
  • Cash Flow
  • Balance Sheet
  • Income & Expenditure/Profit & Loss &
  • Cash Book


/* Slide 7*/

Assignment

As an assignment, explore Gross Trial Balance and Extended Trial Balance reports for Sbi.
/* Slide 8 */ Watch the video available at

http:spoken-tutorial.org/

It summarizes the Spoken Tutorial

project

If you do not have good

bandwidth, you can download

and watch it

/* Slide 9 */

Spoken tutorial Workshops

The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

/* Slide 10 */

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti