Aakash-Business-Tool/C2/Viewing-Reports/English

Visual Cue	Narration
/* Slide 1 */ Display desktop	Hello and welcome to this spoken tutorial on Viewing_ Reports in ABT
/*Slide 2 */ Objectives	At the end of this tutorial, you will be able to view: Ledger Net Trial Balance Project Statement Cash Flow Balance Sheet Income & Expenditure/Profit & Loss
/*Slide 3 */ System Requirements	To record this tutorial, I am using ABT 1.0 Android 4.2 Firefox version 3.6 or above.
/*Slide 4*/ Prerequisites	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT How to Create a New Organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We had already created an organization called Free Accounting Foundation in Managing organization tutorial We will select it from the drop-down list.
Tap on Login button	Lets Login as guest
Point to Master Menu	We are now on the master menu of ABT
Point to Reports	Tap on Reports
Point to new page	You will see the Organization name,type and financial year at the top Under Reports, we have Ledger Trial Balance Project Statement Cash Flow Balance Sheet and Income and Expenditure Since organization Free Accounting Foundation is of type NGO, we see Income and Expenditure If the organization is of type Profit Making, we would see Profit and Loss
/* Interface */ Click on Ledger option	When I click on Ledger option, a new screen appears
Point Select account name	Select account name for which the ledger is to be shown We will select SBI
Point to from date and to date	From date and to date, by default is financial year’s from date and to date. Change date as per the requirement or keep it as it is. Lets keep it as it is
Point to display narrations	Lets check the Check box to view transactions with narrations
Point to Select project name	The default is No Project in Projects
Point to view button	Lets tap on view button to continue
/* Slide 5*/ Ledger	We will see the ledger A Ledger is a book of accounts in which entries from transactions are recorded. It is a book of final entry summarizing all of a company's transactions.
	We will be able to view the organization name,type & financial year at the to Opening balance is located at the first row of the table It is followed by Transactions, with Total of transactions Closing balance Grand total at bottom of the table.
Point to title bar	On the right of the title bar you will find the report period and one options button As soon as we click on the button,we see 2 options: Export as pdf Export as CSV
Point to export as pdf	You can also set security to your file by giving it a password We will enter a password and tap on Set password and save file
	It says pdf generation completed see /mnt/sdcard/and file name Similarly we can save CSV files.
Point to title bar	On the left side of the title bar you will notice a link This link is for entering details to view ledger as we did in previous screen
Point to ledger	There is a feature called drill down Whenever we tap on the account name row in reports, It takes us to its voucher We can view voucher details through drill down say drill down for Cash on hand
Point to Opening Balance in Ledger	As you can see, the Opening Balance is on the Debit Side. This is as per the rules of Accounting.
Under Reports menu, Click on Trial Balance	Now let us see the Trial Balance.
Point to To Date	The from date and to date is the financial from date and to date respectively To date is editable We shall keep it as it is
Click on Trial Balance Type drop down	There are three types of Trial Balances in GNUKhata. Net Trial Balance Gross Trial Balance Extended Trial Balance
Select Net Trial Balance from the drop down	From the drop down, let us select the Net Trial Balance. And click on View button.
Point to difference in opening balances	You will notice difference in opening balances at the bottom of the report
	If we click on any row in the report, we are directed to that account's ledger present in the row
Point to Trial Balance for Another Period	To view any other Trial Balance, you can tap on the top left icon
Point to Project Statement	We can view project statement for various projects The dropdown contains only No Project as no other project is created by us
Point to view button	We can view the report under No Project
Point to cash flow	To view cash flow report we need to have transactions in purchase, purchase return, sales & sales return Net Flow is located at the bottom of the screen </nowiki>in the report
Point to Balance sheet	There are 2 types of balance sheet: Conventional balance sheet & Sources and application of funds Conventional balance sheet is horizontal balance sheet Sources and application of funds is vertical balance sheet
	Likewise you can view other reports too
	That's it for this tutorial.
/* Slide 6 */ Summary	Let's summarise In this tutorial, we learnt to view Ledger Net Trial Balance Project Statement Cash Flow Balance Sheet Income & Expenditure/Profit & Loss
/* Slide 7*/ Assignment	As an assignment, explore Gross Trial Balance and Extended Trial Balance reports.
/* Slide 8 */	Watch the video available at http:spoken-tutorial.org/ It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
/* Slide 9 */ Spoken tutorial Workshops	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
/* Slide 10 */ Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti