Aakash-Business-Tool/C2/Create-Account/English

Visual cue	Narration
Display desktop /* Slide 1 */	Welcome to this tutorial on Create Account in ABT.
Show Slide Learning Objectives /*Slide 2 */	In this tutorial, you will be able to: Select existing organization Login as a user Understand the Master Menu Create Account
Show Slide System Requirements	In this tutorial, I am using ABT 1.0 Android 4.2
Prerequisites /*Slide 4*/	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT How to Create a New Organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We will choose the Select Existing Organization button
Select Free Accounting Foundation from Organization drop down	* We had already created an organization called Free Accounting Foundation in Managing organization tutorial We will select it from the drop-down list.
Point to the Financial year dates	The financial year we had set is shown now.
Tap on Login button	Now, we shall tap on Login button and go ahead to the login screen.
	* Select guest for role Automatically Username & Password will be
Screen 3	Entered in the respective fields Tap on Log in button to continue
Point to Master Menu	* We are now on the master menu of ABT
	* We will see the username and information about ABT on the left of the screen Organization name, type and financial year is visible at the top
Point to various features of ABT	The various features of ABT includes, Create account Transaction Reports Bank Reconciliation Preferences Rollover Export organisation Account settings Help
Point to Slide	According to the user role, access to the menus are provided: Admin have access to all the above options. Except Rollover Manager can access all the options. Operator has access to Create account, Transaction, Export organization, Account Settings, Help. Except Rollover and account settings, guest can access remaining options.
Point to Create Account	* Account management covers three major parts ie. create,search, edit and delete account . Tap on Create account option
Point to alert Set manual account code	* We will find an alert to check Set manual account code Before you start creating a new account, you have to specify the account code type ie. manual or automated. When first time you enter into this page, The alert-box will appear on the screen Check the check-box if manual account code has to be provided or leave it as it is for automatic account code generation.
Point to Confirm button	* I will check the check box and tap on Confirm button Remember, This is only one time activity. Later on this alert-box will not appear on the screen, instead it will follow the saved preference
Create account screen	* Here, we have to add accounts for the organization.
Point to Group name and Subgroup name	* Every account falls under a Group and optionally a Sub-Group.
Tap on dropdown of Group Name	Tap on Group Name dropdown to see all the group names provided by ABT
Point to Corpus	* Organization Free Accounting Foundation is of the type NGO * So we see Corpus in the Group name list. * If our organization type was Profit Making, we would see Capital instead of Corpus.
Point to Corpus,Current Liability, Loans(Liability)	* The Groups Corpus,Current Liability, Loans(Liability)* These accounts will have Credit opening balance
	* Corpus is the principal amount of an NGO or a trust. * Capital is the amount invested in the business by the owner. * Liabilities denote the amounts which a business owes to a person or another firm.
Point to Current Asset,Fixed Assets and Loans (Asset)	Then, there are groups like * Current Asset* Fixed Assets * Loans (Asset)These accounts will normally have Debit opening balance
	* Fixed Assets represent everything which a business owns and has money value. * Any asset used in business, for more than one year, is considered as a fixed asset. * They are always shown as debit balance.
Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense	The groups * Direct Expense* Direct Income* Indirect Expense* Indirect Incomewill not have any opening balance.
	All other groups will have an opening balance
	* Direct expenses are expenses related to production and purchasing of goods. * Direct Income is earned from the business or for the services provided. * Indirect Expenses are expenses incurred after the manufacturing process is over. * Indirect income is one that is earned by way of non-business activities. eg. sale of old newspaper, sale of cartons.
Choose Current Asset from Group Name drop down.	* I will choose Current Asset as Group Name.
Point to Sub-Group NameClick on the dropdown of Sub-Group Name	* After selecting Group Name, you have to select the Sub-Group Name as required. * These are the subgroups provided by ABT* You can add any Sub-Group Name as you wish. * For now, I shall choose Bank as a Sub-Group Name
Point to Account name text box.Enter SBI	* In the Account name field, type account name as SBI
Point to Account Code	* Recall, we had preferred to create account codes manually earlier.* So here,we see a field for account code.
Point to Account Code	* ABT suggests an account code, as you can see. * We can edit the suggested code.* We can even leave it as it is
Point to Debit opening balance textbox	* Next, let's enter the Debit Opening Balance* The default value as you can see is 0.00* You can accept this or enter any positive or negative value.
Enter 5000 in Debit opening balance textbox	I will enter 5000 in Debit opening balance textbox
Point to Total Debit Opening Balance	The total of all debit Opening Balances entered so far will be displayed here.
Point to Total Debit Opening Balance	* Right now it is '''0.00''' * It is so as we have not yet saved this account with its debit opening balance.
Point to Total Credit Opening Balance	Next, the total of all Credit Opening Balances so far entered is displayed here.
Point to Total Credit Opening Balance	* Right now it is '''0.00''' * It is so as no account with credit opening balance has been saved.
Point to Difference in Opening Balance	The last field displays the difference between debit and credit opening balances.
Press Save button	After filling all the necessary data, I will press the Save button.
Point to message Account SBI has been saved successfully	* A message appears tells you have successfully created the desired account.
Point to Total Debit Opening Balance	Note that the amount in the Total Debit Opening Balance has been updated.
Point to Total Debit Opening Balance and Total Credit Opening Balance	* Total Debit Opening Balance* Total Credit Opening Balance depend on what type of opening balance you have entered.
Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances	Note that, * Total debit opening balance* Total credit opening balance * Difference in opening balance are read-only fields.
	They get updated after saving a new account.
	Let us learn about deleting and editing account in another tutorial
/*Slide 8*/ Summary	In this tutorial we have learnt about: Master Menu Create Account
/*Slide 9*/ Assignment	Create account with: Group name - Current Asset, Sub Group name - Bank and Account Name - SBI. Group name - Current Asset and Sub-group name – Cash and Account Name - Cash On Hand. Group name - Current Asset and Sub-group name - Cash and Account Name - Cash
/*Slide 10*/	* Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Spoken Tutorial Workshops /*Slide 11*/	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide Acknowledgement	* Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining	* That’s it for this tutorial. This is Trupti Kini, IIT Bombay. Thank you for watching.

Contributors and Content Editors

Trupti