Aakash-Business-Tool/C2/Maintaining-Organizations/English

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Title of script: Maintaining Organizations

Author: Trupti Rajesh Kini

Keywords: video tutorial

Visual cue Narration
Display desktop

Maintaining Organizations

Show Slide

Learning Objectives

In this tutorial, we will learn to:

  • Setting up a new organization
  • Signing up as a user
  • Filling organization details
  • Selecting existing organization
Show Slide

System Requirement

In this tutorial, I am using

  • ABT 1.0
  • Android 4.2



Start ABT

Select ABT application on Android 4.2

Point to Welcome page of ABT

On loading application, it has address of the server location such as,

  • Emulator
  • Tablet or
  • Remote server
  • Depending upon the connection,it automatically chooses one of the option.
Point to Tablet
  • Tablet option is chosen automatically to run ABT on Android device.


Point to Emulator
  • For Android developers Emulator option to test app or modify ABT source code is chosen
Point to Remote server Location
  • On selecting Remote server Location, enter IP address manually.
  • It requires a live Internet connection & it can be within an Organization or an Institute.
  • User can access a centralize remote server running within the Institute.
  • The advantage is, each user will have his/her own account on the server.
  • If the remote server doesnt have ABT installed in it, then it will generate an alert
  • The alert will say to check IP or change server connection


There are some options on loading:

  • Slide the sliding drawer to the right of the screen
  • We will see three options on the left of the screen
  • Import Organization,Change IP & Help
Point to Change IP

If we want to change the server location, we can choose this option


Point to Import Organization option
  • We will learn about Import Organization in another tutorial
Point to Help option
  • Help tells us how to use ABT


Point to 2 buttons Create new organization and Select existing organization

On the first page, we will see 2 buttons at the top,

  • Create new organization and
  • Select existing organization
Point to Create new organization button
  • The first step to get started in ABT is to create an organization
  • To get started with the application, there should be at least one organization.
  • Select Create new organization button

We will see 4 options here:

  • Enter organization name
  • Select organization type
  • Select existing organization
  • Financial yearSet from date & Set to date


Point to Enter organization name
  • Type the name of organization say Free Accounting Foundation


Tap on dropdown of Select organization type
  • Tap on dropdown of Select organization type

There are 2 organization types:

  • NGO
  • Profit Making
  • I will select NGO as my option
Point to Financial year
  • Specify the Set from date and Set to date
  • ABT provides 1st April to 31st March as the predefined financial year
  • User can change the from date and to date manually according to organization’s rules or requirements.
  • Once the from date is set, to date gets automatically updated by 12 months and minus 1 day.
  • Change the from and to dates by tapping on Set from date and Set to date respectively
Point to Next button
  • Press next button
Point to prompt box
  • On this page, it says organization Free Accounting Foundation has been created successfully
  • It also displays it's financial year
Select role
  • We have to select role such as admin or guest.
  • Guest user has a default username guest and password is also guest
Point to admin
  • If we select admin, a new pop-up box will appear on the screen to sign up as an Admin.
  • Save details and press done to continue for admin
  • I shall choose guest as a role to login and press Login button


Point to next page
  • On the next page, we have to fill organization details
  • Fill the organization details if required else, press Skip button.


Point to State dropdown
  • I will select Maharashtra from state dropdown


Point to Save button
  • Press the Save button to save the organization details.
  • Organization will get created by clicking either Save or Skip button.
  • A message appears Organization Free Accounting Foundation with details saved successfully


Point to master menu
  • Now we are on the master menu of ABT
  • To logout press escape and press Yes for the confirm box
Point to welcome page
  • We will be directed back to the welcome page of ABT
  • Press Select existing organization button
  • We will find the created organization in the Organization name list.



Show Slide

Summary

So in this tutorial we have learnt :

  • To set up a new organization
  • To sign up as a user
  • Fill organization details
  • Select existing organization


/*Slide 9*/

Assignment

  • Create organization with profit making as organization type
  • Enter all organization details for the organization.


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Show Acknowledgement Slide

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining
  • That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
  • Thank you for watching.




Contributors and Content Editors

Nancyvarkey, Trupti