Koha-Library-Software/C2/Cataloging/English

Title of the Script: Cataloging

Author: Vaibhavi Satardekar and Maya Hans

Keywords: Koha, Koha 24.05, Cataloging, Koha Cataloging Module, MARC Record Creation, MARC Framework, ISBN Entry, Add New Record, Repeatable MARC Tags, Mandatory Fields in MARC, Full Call Number in Koha, Library Staff, Add MARC Record, Industrial microbiology, Barcode, ISBN Number, Video tutorial.

Visual Cue	Narration
Slide Number 1 Title Slide	Welcome to this Spoken Tutorial on Cataloging in Koha.
Slide Number 2 Learning Objectives Cataloging	In this tutorial, we will learn how to do- Cataloging in Koha.
Slide Number 3 System Requirement	To record this tutorial, I am using Ubuntu Linux OS version 22 point 04 Koha version 24 point 05 Firefox version 131 point 0 point 3 I also have a working internet connection.
Slide Number 4 Pre-requisites https://spoken-tutorial.org/	To follow this tutorial, you should have Koha installed on your system and Admin access in Koha. If not, refer to the Koha Installation tutorial on this site. Also, you should have knowledge of Library Science.
Show Koha login interface	Let us switch to the Koha interface.
Narration only	Here we will log in with a Library Staff account username Vaibhavi.
Login to Koha with Username as Vaibhavi and Password as Vaibhavi02.	So, I will type the username as Vaibhavi and the password as Vaibhavi02. If you had given a different username and password, then type that. To choose the Library from the drop down select Spoken Tutorial Library. Click on Login
Show Koha staff Interface	The Koha staff interface opens.
Narration only	Recall, we had given her Cataloging rights in an earlier tutorial.
	Also recall that we had added a Book item type during Onboarding.
Show Koha staff Interface	We are now inside the Koha interface as a Library Staff Vaibhavi.
Narration only	Now, let’s go ahead to do Cataloging.
Show Koha interface >> Cataloging module	For that click on the Cataloging module.
Cataloging page	A Cataloging page opens.
Click on the tab +New record	To start a new record, click on New record.
From the dropdown menu select Books	From the dropdown , we will select Books. The selection depends upon the ITEM type created in one of the earlier tutorials.
Narration only	However, you may select as per the Item Type that you had created.
A new page >>Add MARC record opens up	A new page with the title Add MARC record opens.
Point to the fields marked in red.	Notice that all the fields marked in red are mandatory.
Click on fields marked with red colored asterisk	Interestingly, Koha auto-generates values for a few mandatory fields.
Cursor on tabs 0 to 9,	Among the range of tabs from 0 to 9, we will start with tab zero.
Click inside the field for 000, Leader. Highlight the value	Click inside the field for 000, LEADER. By default Koha shows this value. You may see a different value on your system.
Point to the field for 001 CONTROL NUMBER	I will leave the field for 001 CONTROL NUMBER as blank.
Click inside the field for 003, CONTROL NUMBER IDENTIFIER. Highlight the value	Click inside the field for 003, CONTROL NUMBER IDENTIFIER . By default Koha shows this value. You may see a different value on your system.
Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION Cursor on the value	Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. Koha auto-generates this value for my system. You will see a different value on your system.
Narration only	I will leave the fields for 006 and 007 blank.
Cursor on the value	Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION. Koha auto generates this value. You may see a different value on your system.
Next, go to tab 020 INTERNATIONAL STANDARD BOOK NUMBER.	Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER..
Cursor on two blank boxes adjacent to 020?	Locate the two blank boxes adjacent to 020
Cursor on MARC 21 Format for Bibliographic Data new tab Cursor on 020	Note that if you click on the? (question mark) then The entire MARC 21 Format for Bibliographic Data opens in a new tab. Here, both the indicators are undefined
Close MARC 21 Format for Bibliographic Data tab	Now close this newly opened MARC 21 Format for Bibliographic Data tab.
Cursor on the two blank boxes	I will leave the two blank boxes as they are.
In the subfield ‘a’, I will type a thirteen digit number:978-0321929150	Locate the subfield INTERNATIONAL STANDARD BOOK NUMBER Now I will enter a 13-digit ISBN number here. You may enter the ISBN number of your book.
Narration Only Click on the small button towards the right side of International Standard Book Number Cursor on Repeat this Tag.	So what if more than one ISBN number has to be added for the same book? Notice the small button here. Repeat this Tag on the right side of International Standard Book Number.
Cursor on duplicate field	Click on it A duplicate field will be created to add the second ISBN number.
Put the 10-digit ISBN 0321929152	I will enter the 10-digit ISBN number in the duplicate field. You may enter the ISBN of your book.
Cursor on 040 CATALOGING SOURCE Cursor on ‘c’ Transcribing agency Enter IIT Bombay	Next, come to the tab 040 CATALOGING SOURCE The subfield c Transcribing agency is a mandatory field. Type the name of the Institute/University or the Department here. I will type IIT Bombay.
Cursor on 082 DEWEY DECIMAL CLASSIFICATION NUMBER Cursor on ‘a’ Classification number Enter 660.62	Come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER. In the subfield a Classification number enter 660.62
Cursor on tabs from 0 to 9 >> Click on tab 1	Next, go to the top of the page, and from tabs 0 to 9, click on tab 1.
Show new page Go to 100 a:MAIN ENTRY--PERSONAL NAME click on ? Close MARC 21 Format for Bibliographic Data tab	On the new page that opens Go to the tab 100, MAIN ENTRY--PERSONAL NAME, click on the question mark This opens a new window with 100-Main Entry-Personal Name (NR) details. We will refer to the information given here to fill tab 100. I will close this window for now.
Narration only For Point 1 & 2-- Cursor on the first blank box For Point 3-- Cursor on the second blank box	Type 1 as the first indicator of tag 100 It represents the Surname for the subfield a 2nd indicator is undefined by MARC 21, so we will leave it blank.
In the subfield ‘a’ Personal name- enter the Author’s name Patel, Arvind H. in the field provided.	In the subfield a Personal name- enter the Author’s name I will type Patel, Arvind H. Note that: If you put the first indicator value as 1 then only the surname comes first. Hence based on the indicator value, surname or forename should be entered.
Cursor on tabs from 0 to 9 >> click on tab 2	Next, go to the top again, and among the tabs from 0 to 9, click on tab 2
Go to the tab 245 TITLE STATEMENT:	Then go to the tab 245 TITLE STATEMENT.
Locate the two blank boxes adjacent to 245.	Locate the two blank boxes adjacent to 245.
Type 1 in the first blank box. Cursor on first blank box Type 0 in the 2nd blank box Cursor on 2nd blank box Enter value 0 in the 2nd blank box	Type 1 in the first blank box. Note that: 1 is the indicator for Added Entry. Type 0 in the 2nd blank box. Second indicator represents a non-filing character. I have entered 0, as under this TITLE: there is no non-filing character.
In the subfield ‘a’ Title enter: Industrial Microbiology	In the subfield ‘a’ Title enter, Industrial Microbiology In the subfield ‘c’ Statement of responsibility, etc type, Patel, Arvind H.
Go to 250 EDITION STATEMENT	Next, locate the tab 250 EDITION STATEMENT.
Cursor the two blank boxes adjacent to 250?	Locate the two blank boxes adjacent to 250? Both the indicators for 250 are undefined. So I will leave the two blank boxes as they are.
In the subfield ‘a’ Edition statement enter 12th Edition	Fill in the following details for sub-field ‘a’ Edition statement, enter 12th ed.
Go to 260 PUBLICATION, DISTRIBUTION, ETC.	Now, go to the tab 260 PUBLICATION, DISTRIBUTION, ETC.
Cursor on the two blank boxes adjacent to 260? Cursor on Both the indicators	Locate the two blank boxes adjacent to 260? Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
Fill in the following details for- Subfield a Place of publication, distribution etc enter New Delhi. In the subfield ‘b’ Name of publisher, distributor, etc, enter Pearson. In the subfield ‘c’ Date of publication, distribution, etc, enter 2014.	Fill in the details as shown here.
Cursor on tabs from 0 to 9 >> Click on tab 3	Now, go back to the top, and from the tabs 0 to 9, click on the tab 3
Now, go to 300 PHYSICAL DESCRIPTION	Now, go to 300 PHYSICAL DESCRIPTION
Cursor on the two blank boxes adjacent to 300? Cursor on Both the indicators	Locate the two blank boxes adjacent to 300? Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
Fill in the following details as follows- Subfield ‘a’ Extent- Enter 960p. For subfield ‘b’ Other physical details- Enter Illustration In the subfield ‘c’, Dimensions- Enter 25cm	Fill in the details as I have done here.
Cursor on tabs from 0 to 9 >> Click on tab 6	Next, go to the top of the page, and from the tabs 0 to 9, click on 6
Cursor on 650 SUBJECT ADDED ENTRY--TOPICAL TERM	Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM
Locate the two blank boxes adjacent to 650? Type 1 in the first blank box. Cursor on 1 Type 0 in the second blank box. Cursor on 0	Locate the two blank boxes adjacent to 650 Type 1 in the first blank box. Note that: 1 is the indicator for Primary (Level of subject) Type 0 in the second blank box. Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus)
In the subfield ‘a’ Topical term or geographic name entry element type, subject heading as Industrial Microbiology	In the subfield ‘a’ Topical term or geographic name entry element, type the subject heading. I will type Industrial Microbiology.
Click on the small button: Repeat this Tag	In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag.
Cursor on 650	A duplicate field 650 opens.
Type 2 in the first blank box Type 0 in the second blank box.	Type 2 in the first blank box. Note that 2 is the indicator for Secondary (Level of Subject). Keep 0 in the second blank box as it is. Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
Cursor on ‘a’ Topical term or geographic name entry element Enter the keyword: Bacteria	In the subfield ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria.
Go to tab 9	Lastly, go to the top of the page, from the tabs 0 to 9, click on the tab 9
Cursor on 942 ADDED ENTRY ELEMENTS (KOHA)	Go to tag 942 ADDED ENTRY ELEMENTS (KOHA)
In the field c: Koha item type <from the drop-down select- Book>	In the subfield ‘c’: Koha item type, select- Books from the drop-down.
Click on Save	After filling in the details, click on Save button at the top of the page.
Cursor on Items for Industrial Microbiology by Patel, Arvind H.	A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H. Record number(#1)
Cursor on Add item opens Cursor on: location of the item (home branch), cost of the item, barcode,	Under the section Add item, we are prompted to fill details like- Date acquired Source of acquisition Cost, normal purchase price, Barcode as accession number , Cost, replacement price etc.
Click inside the field for Date acquired	Let us click inside the field for Date acquired to auto-select the date.
Cursor on various fields under the section Add item 0 - Withdrawn status: I will leave it blank 2- Source of classification or shelving scheme Select Dewey Decimal Classification 3- Materials specified (bound volume or other part): Leave blank a - Home library: Spoken Tutorial Library b - Current library: Spoken Tutorial Library d - Date acquired: 11/29/2024 e - Source of acquisition: Vendor name- Powai Book Agency f - Coded location qualifier- blank g - Cost, normal purchase price: Rs 1000 h - Serial Enumeration / chronology: Leave it blank i - Inventory number: Leave it blank j - Shelving control number- Leave it blank o - Full call number- 660.62 PAT p - Barcode-00001 t - Copy number-10 u - Uniform Resource Identifier- Leave blank v - Cost, replacement price- 1200 w - Price effective from-11/28/2024 x - Non-public note- Leave blank y - Koha item type: Books z - Public note: Leave blank	I have filled in the details as per my Library. You may pause the video and fill the details as per your Library. If you don’t have information for a particular field, then leave it blank.
Highlight Permanent location Current location Full call number and Koha item type	Note that Koha by default fills in the details for Permanent location Current location Full call number and Koha item type
Click on the tab Add item	After entering all the details, click on the tab Add item at the bottom of the page.
Cursor on Items for Industrial Microbiology by Patel, Arvind H.	Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H. Record 1 Note that this page displays the details that we just filled.
Narration Only	Now log out from the Library staff account.
go to the top right corner, click on Vaibhavi Spoken Tutorial Library. Then from the drop-down, select Log out.	To do so, go to the top right corner of the page, click on Vaibhavi Spoken Tutorial Library. From the drop-down, select Log out.
Narration Only	With this we come to the end of this tutorial.
Slide Number 5 Summary In this tutorial, we learned to Do Cataloging	Let’s quickly recap. Today we learned how to: Do Cataloging
Slide Number 6 Assignment Create a new record for the following books. Fundamentals of Microbiology 10th ed. 2014 by Jeffrey C. Pommerville. Environmental Microbiology for Engineers 3rd ed. 2024 by Volodymyr Ivanov.	As an assignment Create a new record for the following books.
Slide Number 7 About Spoken Tutorial project Watch the video available at [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken- tutorial.org/What_is_a_Spoken_Tutorial] It summarizes the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide Number 8 Spoken Tutorial workshops The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to [about:blank [http://contact@spoken-tutorial.org/ http://contact@spoken-tutorial.org]]	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
Slide Number 9 Forum for specific questions	We will be happy to answer your specific questions regarding this tutorial. Post your questions in the forum and our team will get back to you.
Slide Number 10 Acknowledgment The Spoken Tutorial project was established at IIT Bombay by the Ministry of Education Govt of India. Thank you	Thank you for joining.

Contributors and Content Editors

Madhulika