Koha-Library-Software/C2/Create-MARC-Framework/English

Create MARC Framework

Title of the Script: Create MARC Framework

Author: Vaibhavi Satardekar and Maya Hans

Keywords: koha, koha 24.05, Catalogue, Frameworks, MARC bibliographic framework, Books, MARC tag, video tutorial.

Visual Cue	Narration
Slide Number 1 Title Slide	Welcome to this Spoken Tutorial on Create MARC Framework in Koha.
Slide Number 2 Learning Objectives We will learn how to: Create MARC Framework Edit Tag	In this tutorial, we will learn how to: Create MARC Framework and Edit a Tag
Slide Number 3 System Requirements To record this tutorial, I am using Ubuntu Linux OS v22.04 Koha v24.05 Firefox v131.0.3 A working internet connection.	To record this tutorial, I am using Ubuntu Linux OS version 22 point 04 Koha version 24 point 05 Firefox version 131 point 0 point 3 I also have a working internet connection.
Slide Number 4 Pre-requisites https://spoken-tutorial.org/	To follow this tutorial, you should have Koha installed on your system and Admin access in Koha. If not, refer to the Koha Installation tutorial on this site. Also, you should have knowledge of Library Science.
Slide Number 5 MARC Framework Frameworks can be edited or deleted and Superlibrarian can create their own frameworks, for content specific to their libraries.	Before we begin, note that, Frameworks can be edited or deleted Superlibrarian can create their own frameworks, for content specific to their libraries.
Show Koha login interface	Let us switch to the Koha Interface.
Username as Bella and Password as Library@1. Click on Log in	To create MARC framework, we have to login as superlibrarian. So, I will type the username as Bella and the password as Library@1. From the library field drop down, select Spoken Tutorial Library. Now click on Log in button. If you had given a different username and password, then type that.
Show Koha staff Interface	The Koha staff interface opens.
Show Koha interface >> Koha Administration	Click on the Koha Administration module.
Highlight Koha Administration Go to the section Catalog Click on- MARC bibliographic framework	The Koha Administration page opens. Scroll down and go to the Catalog section. Click on MARC bibliographic framework.
Cursor on MARC bibliographic frameworks	A new page MARC bibliographic frameworks opens with some predefined frameworks.
Click on +New framework	Click on New framework.
Cursor on Framework code: Description:	New framework page opens, prompting us to fill in some details.
Point to the red asterisk fields	On this page, all the fields in red are mandatory.
Cursor on Framework code >> type JOU	In the field for Framework code, we will type JOU.
Cursor on Description: >> type Journals	For Description, we will type Journals.
Click Submit	Next, click on the Submit button at the bottom.
MARC bibliographic frameworks page Success message	We are back to MARC bibliographic frameworks page. The text highlighted in blue says Framework added successfully.
New page >> go to the Code JOU i.e. Journals	On this page, scroll down to the Code JOU that is Journals.
Cursor on Actions tab Click on MARC structure	From the Actions tab on its right click on MARC structure.
Cursor on ‘MARC bibliographic Framework Journals(JOU) From dropdown select Serial	A new page MARC bibliographic Framework Journals JOU opens. For Create framework for JOU Journals using field, from dropdown select Serial. Next, click on the OK button.
Cursor on MARC Framework ‘Journals’ (JOU) Show 1 to 20 of 355	This will bring us back to MARC Framework Journals JOU page. This page shows tags from 1 to 20 of 355 tags. However, you may see more number of tags on your screen.
Slide Number 6 Tags in MARC Framework There are total 355 default tags I will select only a few tags for Journals You may choose tags as per your requirement	Note that- There are a total of 355 default tags I will select only a few tags for Journals. You may choose tags as per your requirement.
Narration only	With this, we have successfully added a new framework.
Click on Action>Edit tag	Now I will demonstrate how to Edit a tag.
Cursor on 000 Leader Actions>Edit tag	Let’s edit tag number 000, LEADER. For that go to the last column and click on the Actions button.
Narration only	In the drop down we can see:* Edit tag View subfields Edit subfields and Delete options
Click on Edit tag	Let us click on Edit tag.
MARC bibliographic framework Journ als (JOU) page	MARC bibliographic framework Journals JOU page opens.
Cursor on* Description in staff interface: Description in OPAC:	Here, we will Modify tag 000. On this page, the following fields are filled by default, Description in staff interface and Description in OPAC Note that: The Description in the staff interface will show up in the staff client. And the Description in OPAC will show up on the MARC view in the OPAC.
Cursor on Repeatable	We will check the checkbox for the Repeatable field. It allows us to add multiples of that tag.
Cursor on Mandatory	Koha will by default check the checkbox for Mandatory field.
Slide Number 7 Important Note If you click Repeatable then, the field will have a plus sign next to it in Cataloging. This is basically required for more than 3 authors or editors. It allows you to add many more details of the same tag	Note: If you click Repeatable then, the field will have a plus sign next to it in Cataloging. This is basically required for more than 3 authors or editors. It allows you to add many more details of the same tag.
Slide Number 8 Important Note If 'Mandatory' is clicked or auto-selected by Koha then- the record will not be allowed to save unless you allocate a value to this particular tag	If 'Mandatory' is clicked or auto-selected by Koha then- the record will not be allowed to save unless you allocate a value to this particular tag.
Cursor on Important: First indicator default value: Second indicator default value:	We will leave the other fields as it is.
Cursor on Authorized value:	If you select a value here, the indicators will be limited to the authorized value list. We will leave it as it is.
Click Save changes	Scroll down and click Save changes to save the modification.
MARC bibliographic framework Journals JOU page	This will bring us back to MARC bibliographic framework Journals JOU page.
Cursor on 000, Leader Repeatable >> Yes Mandatory >>Yes	On this page note that, for tag number 000 Leader Repeatable and Mandatory will appear as Yes.
Narration only	Next, let us learn how to enable the Authority file.
Go to the top left of the page click on Administration.	For that go to the top left of the page and click on Administration.
Koha administration page	Koha administration page opens.
Click on System preferences	Click on System preferences.
Cursor on System preferences Accounting preferences	System preferences Accounting preferences page opens.
Cursor on Authorities	From the left side menu click on Authorities.
Cursor on System preferences Authorities preferences page	System preferences Authorities preferences page opens.
Cursor on General	Under the section General, we can see 2 columns one is Preference and another one is Value. Now, start changing the Value of some Preferences as follows:
Cursor on AuthDisplayHierarchy>> select Show For AutoCreateAuthorities >> generate RequireChoosingExistingAuthority UseAuthoritiesForTracings>> Use	For AuthDisplayHierarchy, select Show from the drop-down, if not selected by default. For AutoCreateAuthorities, from the dropdown select generate. Scroll down to RequireChoosingExistingAuthority, from the dropdown select don't require if not selected by default. For UseAuthoritiesForTracings, from the dropdown select Use if not selected by default. Leave all other default values as it is.
Click on Save all Authorities preferences	Now click on Save all Authorities preferences button at the top.
Pop message in a black box confirms: Saved preferences AuthDisplayHierarchy Saved preferences AutoCreateAuthorities Saved preferences RequireChoosingExistingAuthority	A message in a black box pops up and confirms Saved preferences.
Narration only	With this, we come to the end of this tutorial.
Home icon Show staff interface Logout Show login screen	To continue with the next tutorial, go to the top left corner of the page. Click on the home icon and stay logged in. To logout from the current session, go to the top right corner of the page. Click on Bella, Spoken Tutorial Library. From the drop down select Logout.
Slide Number 9 Summary In this tutorial, we learned to: How to create MARC Framework Edit tag	Let’s quickly recap! Today, we learned to Create a MARC Framework in Koha and Edit a tag
Slide Number 10 Assignment Create a new MARC Framework for Books	As an assignment: Create a new MARC Framework for Books
Slide Number 11 About Spoken Tutorial project Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide Number 12 Spoken Tutorial workshops The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to [about:blank http://contact@spoken-tutorial.org]	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
Slide Number 13 Forum for specific questions	We will be happy to answer your specific questions regarding this tutorial. Post your questions in the forum and our team will get back to you
Slide Number 14 Acknowledgment The Spoken Tutorial project was established at IIT Bombay by the Ministry of Education Govt of India. Thank you	Thank you for joining.

Contributors and Content Editors

Madhurig