LibreOffice-Suite-Draw-6.3/C4/Setting-Preferences/English

Visual Cue	Narration
Slide: Title Slide	Welcome to the spoken tutorial on Setting Preferences in LibreOffice Draw.
Slide: Learning Objectives	In this tutorial, we will learn to set the following preferences: Properties Create versions View the drawing in Color/grayscale and black-and-white
Slide: Prerequisites	To practise this tutorial, you should have basic knowledge of LibreOffice Draw. If not, for relevant Draw tutorials please visit this website.
Slide: System Requirements	This tutorial is recorded using, Ubuntu Linux OS version 18.04 and LibreOffice Suite version 6.3.5
Switch to the file 3DObjectsChart which is already open.	Let us open the file 3D-Objects-Chart that we had saved earlier.
Slide: Code Files	This file has been provided to you in the Code files link on this tutorial page Please download and extract the file Make a copy and then use it for practising
Cursor on the Draw page.	Suppose we want to add descriptions to this file for later reference.
From the Main menu, select File >> click Properties	To do so, from the Main menu, select File and click on Properties.
Properties dialog box appears	The Properties dialog box opens.
Click the General tab.	Click the General tab if not already selected. All the information that is relevant to the file is listed here.
Point to the details.	Please note: You can only view the file details here. You cannot make any changes.
Click the Description tab. Point to the Title, Subject, Keywords and Comments fields	Next, click on the Description tab. Here we can enter the Title, Subject, Keywords and Comments as required. This information can be used for later reference.
Title field >> type 3D Objects Chart	In the Title field, let us type “3D Objects Chart”.
Subject field >> type 3D Objects Comparisons.	In the Subject field, we will type 3D Objects Comparisons.
Keywords >>type 3D, 3D Effects.	In Keywords, we will type 3D comma 3D Effects.
Finally, in the comments field let us enter the comment Learning about File Properties.	Finally, in the Comments field, type Learning about File Properties. You can type any other relevant information of your choice here, as well.
Slide: Set Properties	Additionally, we may want to set: The date on which the document was prepared The editor of the document The client for whom the document was prepared, etc. Draw has features that help you customize this information.
Switch to the Draw file. Properties dialog >> click Custom Properties. Point to the fields Name, Type and Value.	In the Properties dialog box, click the Custom Properties tab. Here we see three fields: Name, Type and Value.
Click the Add button. Point to the drop down-boxes under each field.	Let’s click the Add Property button at the bottom right. We will now see drop down-boxes under each field.
Click on Name drop-down >> Select Date Completed.	Click on the Name drop-down and select the Date Completed option.
In the Type drop-down,>> select Date Time.	In the Type drop-down, we will select Date Time.
Point to the Value field that indicates date and time.	The Value field will now indicate the current date and zero time.
Point to the date field	Let us not change the date.
In the Time field, enter 10:30:33.	But in the Time field, we will enter 10:30:33. Now we can know the date on which the document was prepared and the time.
Click on Add Property button.	Let us now add another field. Click on the Add Property button at the bottom right once again. We will see a second row of drop-down boxes.
The second list of drop-down boxes >> select Checked by in Name,	In the Name drop-down, let us select Checked by option.
For the Type field >> select Text.	For the Type field, we will select Text.
In Value >> type the text “Reviewer 1”	In the Value field type the text “Reviewer 1”.
Click the OK button.	Click the OK button at the bottom right of the dialog box to update the changes.
Only narration	Next, let’s learn how to delete a property that we created.
Go to the Main Menu, select File >> click Properties	Go to the Main menu, click on File and select Properties.
In the Properties dialog box >> click Custom Properties.	In the Properties dialog box, click the Custom Properties tab, if not already selected. Notice that the rows of properties are alphabetically arranged.
Point to the property Checked by.	Let us delete the first property Checked by.
Click the Remove property button on the right.	To do so, click the Remove Property button on the right. The particular property gets deleted.
Click OK.	Now, click the OK button at the bottom right.
Slide: Save Multiple Versions	We can save multiple versions of the same Draw file. This feature is called Versions. Let’s learn how to do that.
Slide: Save Multiple Versions	For example, you may- Add objects on the first day and save them. Modify the drawing the next day. Want to keep both the original drawing and the modified one.
Go to the Draw file.	Let us save the file using the Versions option.
Go to File >> click Versions	From the Main menu, go to File and click Versions.
New Versions dialog box opens.	A dialog box opens with the file name.
Click Save New Version	Click on the Save New Version button under the New versions section.
Insert Version Comment dialog appears Type Version 1.	We will see the Insert Version Comment dialog box. Let’s type the comment Version 1.
Click the OK Click on Close	Click the OK button at the bottom right, to close the Insert Version Comment dialog box. Then close the Versions dialog box by clicking on the Close button.
Select the text Geometric Shapes in 2D and 3D Replace it with Geometry in 2D Shapes and 3D Shapes. Click and Drag to select.	Now let us change the title text to Geometry in 2D Shapes and 3D Shapes. Select the text.
On Sidebar Deck >> click PROPERTIES >>section >> Font Color drop-down > Blue >> Font size to 24 Click on the X icon to close the sidebar Deck.	In the Sidebar Deck., click on the Properties icon. Let’s change the colour of the text to blue and the Font Size to 24. Close the sidebar Deck.
Drag the text box to adjust the size.	Adjust the size of the text box to fit the text.
Only narration	Now, let us save the file using the Versions option once again.
From Main menu >> Go to File >> Versions	From the Main menu, go to File and click on Versions.
Click Save New Version.	In the dialog box, click on the Save New Version button.
Insert Version Comment dialog appears.	The Insert Version Comment dialog box appears.
Type Version 2.	Type the comment Version 2. Click on the OK button in the box
Point to the box. Click on the Yes button in the box.	A message box pops up asking us to confirm the action. Click on the Yes button in the box.
Point to the two versions listed.	We see two versions listed under Existing Versions. Version 1 and Version 2.
Point to Version 1	Version 1 is the file with the black coloured title font.
Point to Version 2	Version 2 is the file with the blue coloured title font.
Select Version 1 >> click Open.	Let us select Version 1 and click on the Open button at the bottom right.
Point to the title	Version 1 file opens in a new window. A message appears at the top indicating that the file is open in read-only mode.
Click on the ‘X’ button.	Let us close the Version 1 file window.
Only narration	We can enable automatic saving of versions, every time we close a Draw file.
Main menu >> Go to File >> Click Versions	To do so, click on File and then click on Versions.
Point to Always save a version on closing Check this box	Notice a check-box option that says Always save a version on closing. Check this box.
Click Close.	This will ensure that every time you close the Draw file, a new version will be saved. Click on the Close button.
Slide: Viewing Preferences	Draw allows us to set different viewing preferences to our file.
Cursor on the page.	Let us change the view of this file to Grayscale.
From the Main Menu >> select View >> click Color/Grayscale >> Click Grayscale.	Click on View, go to Color/Grayscale and select Grayscale.
Point towards the grey objects Click on the other pages in the Pages pane.	Immediately, we see all the objects are now displayed in grey colour.
Only narration	Now let’s change the view to Black and White.
From the Main Menu >> select View >> click Color/Grayscale >> Click Black and White.	Click on View, go to Color/Grayscale and select Black and White.
Point towards the black and white objects	Now we see all the objects are displayed in black and white.
From the Main Menu >> select View >> click Color/Grayscale >> Click Color.	Let’s switch the view back to colour again, as shown.
Only narration	The drawing is again displayed in the original colours.
Point to the box. Click on the Yes button to save the file.	Let’s save the file. Again the confirmation box pops up. Click on the Yes button to save the file.
Click on the ‘X’ icon on the top right	Click on the X button to close the file.
Narration only	This brings us to the end of this tutorial Let us summarize.
Slide: Summary	In this tutorial, we learnt to set the following preferences in Draw: Properties of a Draw file Create versions View the drawing in color/grayscale and black-and-white
Slide: About Spoken Tutorial Project	The video at the following link summarises the Spoken Tutorial project. Please download and watch it
Slide: Spoken tutorial workshops	We conduct workshops using Spoken Tutorials and give certificates. For more details, please contact us.
Slide: Forums	Please post your timed queries in this forum.
Slide: Acknowledgement	The Spoken Tutorial project is funded by the Ministry of Education Govt. of India.
Slide: Thank you	This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd in 2011. This tutorial is contributed by Nikita Misal and Madhuri Ganapathi from IIT Bombay. Thank you for watching.

Contributors and Content Editors

Madhurig, Nancyvarkey, Pravin1389