DSpace/C2/Managing-DSpace-user-accounts/English
Script: Managing DSpace user accounts
Author : Pankaj Patil
Keywords: Manage EPersons, DSpace Group, Create DSpace Group, Add EPerson, Edit EPerson profile, Delete EPerson
Visual Cue | Narration |
Slide: Title | Welcome to this spoken tutorial on Managing DSpace user accounts. |
Slide: Learning Objectives | In this tutorial, we will learn to: * Manage EPersons and
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Slide: System requirements | This tutorial is recorded using* Ubuntu Linux OS 18.04
However you may use any web browser of your choice. |
Slide: Prerequisites - I | To practice this tutorial, you should have* Installed DSpace 6.3 on your system
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Slide: Prerequisites - II | * A working internet connection
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Slide: Prerequisites - III | * This tutorial assumes that you have done the immediate previous tutorial assignment in this series.
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Slide: Manage EPersons | DSpace administrator can manage all the EPerson users.
Add an EPerson
Let us learn how to manage EPerson users. |
Open Web Browser
Address Bar >> localhost:8080 |
Open a web browser and go to the DSpace interface. |
Log in to DSpace with administrator
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Log in to DSpace with the administrator account you created earlier.
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Only narration | We are now on the admin’s My DSpace page. |
Click on Logged in tab | Click on the Logged in tab at the top right corner. |
Select Administer | Select Administer from the drop-down list.
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Click on Access Control | In the top navigation bar, click on the Access Control tab. |
Select E-people | From the drop-down list, select E-people.
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Click on Add EPerson button | Now, we will add an EPerson using admin authority.
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Point to Edit EPerson label | Edit EPerson page opens with some fields where we can type in the EPerson’s details. |
Point to Email field | By default, DSpace generates an ID for every EPerson and the same is displayed in the Email field. |
Remove the default ID
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First remove the default ID in the Email field.
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Last name: Kumar
First name: Raj |
I will type Last name and First name of the EPerson as shown here. |
Language field | By default, the value for Language is set to English. |
Tick a checkbox Can Log In | Next, enable the Can Log in checkbox by clicking on it.
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Point to Require Certificate field | For this demonstration, I will leave the Require Certificate checkbox unchecked. |
Point to Reset password button | This is the Reset password button.
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Click on Reset password button
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Click on the Reset password button.
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Point to Notification message | A mail containing a link to reset the password, will be sent to the given mail id. |
Log out from DSpace | Let us logout from the administrator account. |
Access EPerson Email Account
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Now, we will log in to the mail account which we have specified in the Email Id field earlier. |
Show Gmail Inbox and point to mail from DSpace | Here is the Change Password Request mail that we received from DSpace. |
Click on the Change Password Request mail | Open the Change Password Request email. |
Click URL in the Email | Click on the given URL to change the password. |
Point to Enter New Password | Enter New Password page opens. |
Type a Password | Type the new password.
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Retype password | Retype the same password in the Again to Confirm field. |
Click on Set New Password button | Then click on the Set New Password button at the bottom of the page. |
Point to Password Changed message | Password Changed message is displayed. |
Narration only | We have successfully created a new EPerson user using administrator authority. |
Narration only | Next, we will learn how to edit the profile of an EPerson as an Admin. |
Open DSpace interface | Open DSpace interface. |
Show DSpace login interface
Email ID = dspace.u1@gmail.com Password: u1pass |
Log in to DSpace with administrator authority and go to the Administer page. |
Click on Access Control | In the top navigation bar, click on the tab Access Control. |
Select E-people | From the drop-down list, select E-people.
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Click on Select E-person button | Click on the Select E-person button at the bottom of the page. |
Point to Select E-people label | Select E-people popup window opens up. |
Point to ID, E-mail, Last name, First name and Language | It displays all the users details like ID, E-mail, Last name, First name and Language. |
Click Select button | To select a particular EPerson, click on the Select button adjacent to the ID column.
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Show selected EPerson | Immediately we will be redirected to the Administer EPeople page.
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Click on the Edit button | To edit the profile for that EPerson, click on the Edit button next to the text box.
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Edit EPerson form | Edit EPerson page opens along with the EPerson’s details.
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Edit EPerson details
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For this demonstration, I will update First Name as shown. |
Click Save button | Click the Save button to update the details. |
Narration only | The EPerson user’s profile is successfully updated. |
Narration only | Likewise, we can also delete a user from DSpace. |
Click on the Select E-person button
dspace.u2@gmail.com |
To do so, click on the Delete button in the Administer EPeople after selecting the user.
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Only narration | Next, let us understand about Groups in DSpace. |
Slide: Group in DSpace
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* Group in DSpace is a collection of EPersons.
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Slide: Authority of Groups | * Administrator group has full authority of DSpace.
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Slide:Default Group creation | * DSpace creates default groups for all the roles in the Community and Collection and
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Slide: Custom Group Creation | * Additionally, an Administrator can create custom groups.
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Narration only
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Now, let us proceed to create a custom group using admin authority.
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In the top Navigation bar, click on the tab Access Control | In the top navigation bar, click on the Access Control tab. |
From the drop down list select Groups.
Group Editor page |
From the drop-down list, select Groups.
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Point to Administrator and Anonymous Group | Here we can see two groups: Administrator and Anonymous. |
Click on Create New Group | To create a new group, click on the Create New Group button in the Group Editor section. |
Point to Edit Group label | Edit Group interface appears. |
Point to Name field | By default, DSpace generates Group ID and assigns it in the Name field. |
Remove the Group Name | Remove the default group name. |
Set Group Name
Name: Content Submitters |
Set the group name as “Content Submitters”. |
Point to EPerson and Group fields | EPerson members and other existing groups, can be added as a member to the new group. |
Click on Select E-people | Let us add the EPerson as a group member.
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Point to Select E-people window | The Select E-people pop up window opens up. |
Click on Add button | Click on the Add button adjacent to the ID of the respective EPerson.
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Click on the Close button | If you wish to add more members, then repeat the same steps.
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Point to the added user in the EPerson Members field | Immediately the selected user will be added to the EPerson Members field. |
Select EPerson from EPerson Member field |
We can also remove a member from a group.
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Point on the Remove Selected button | Click on the Remove Selected button, below the EPerson Member field.
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Click on Update Group | Once done, click on the Update Group button at the bottom of the page, to update the changes.
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In the top Navigation bar, click on the tab Access Control | In the top navigation bar, click on the Access Control tab. |
From the drop down list select Groups.
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From the drop-down list, select Groups.
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Point to Content Submitters Group | Here we can see our new group “Content Submitters”.
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Logout from DSpace | Let us logout this user from the DSpace interface. |
Only Narration | This brings us to the end of this tutorial.
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Slide: Summary
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In this tutorial we learnt to :* Manage EPersons and
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Slide: Assignment | As an assignment,* Create a “Content Reviewers” group.
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Slide : About Spoken Tutorial project | The video at the following link summarises the Spoken Tutorial project.
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Slide : Spoken Tutorial workshops
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The Spoken Tutorial Project team conducts workshops and gives certificates.
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Slide: Answers for THIS Spoken Tutorial | Please post your timed queries in this Forum. |
Slide: Acknowledgement -I | Spoken Tutorial project is funded by MHRD, Government of India. |
Slide: Acknowledgement -II
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DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India. |
Narration only
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This script and the video for this tutorial was contributed by Pankaj Patil from IIT Bombay.
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