LibreOffice-Suite-Calc-6.3/C2/Working-with-Data-in-Calc/English-timed

TIME	NARRATION
00:01	Welcome to the spoken tutorial on Working with data in Calc.
00:07	In this tutorial, we will learn to: Autofill data using Fill tools
00:15	Share the same content on all sheets of the same spreadsheet.
00:22	Remove data, replace data, change part of the data in a cell.
00:29	This tutorial is recorded using Ubuntu Linux OS version 18.04 and LibreOffice Suite version 6.3.5
00:43	Entering data into a spreadsheet can be very labor-intensive.
00:49	So Calc provides several tools for making it considerably easier.
00:56	The most basic ability is to drag and drop the contents of one cell to another with the mouse.
01:05	However Calc also has other tools for automating input, especially for repetitive data.
01:14	One such tool is the Fill tool.
01:18	This can input data into multiple sheets of the same spreadsheet in one go.
01:26	Open the Personal-Finance-Tracker.ods file.
01:31	In our file, let's copy the data under the heading Cost to the adjacent cells.
01:39	Click on the cell which contains the entry 6000 under Cost.
01:45	Hold the left mouse button, drag it till the end of the cell which contains the cost entry 2000.
01:54	Also select the cells adjacent to the right of the selected cells along with it.
02:01	In these adjacent cells we will copy the data.
02:05	Now release the left mouse button.
02:09	Next, click on the Sheet menu in the menu bar and go to the Fill Cells submenu.
02:17	Click on the Fill Right option from the submenu.
02:22	Alternatively, you can click on the dropdown of the Column icon in the Standard toolbar. And then click Fill Right option
02:34	We see that the data under the heading Cost gets copied into the adjacent cells. Let us undo the changes.
02:45	A more complex use of the Fill tool is used for filling some series as data in the sheets
02:54	Calc provides default lists for the full and abbreviated Days of the week and The months of the year.
03:04	It also enables the users to create their own lists.
03:10	Now let’s insert a new heading named Days in our sheet.
03:16	Under this, we will display the seven days of the week automatically.
03:22	Select the first seven cells below the heading Days.
03:27	Now click on the Sheet menu in the menu bar and then on Fill Cells submenu.
03:35	Select Fill Series option from the submenu.
03:40	The Fill Series dialog box appears.
03:44	Now under Series Type, click on the AutoFill option.
03:49	In the Start value field, we’ll type the first day of the week, that is Sunday.
03:57	The Increment field is already set as 1.
04:02	Now click on the OK button.
04:05	We see that all the days are automatically displayed in the cells.
04:11	We can enter only weekdays and months by this method as these are pre-defined in Calc.
04:20	Let me demonstrate another method for auto-filling sequential data.
04:26	Type Sunday in another cell and press Enter.
04:31	This will shift the focus to the next cell in the column.
04:36	Go back to the cell where Sunday was typed.
04:41	We see a small black box at the bottom-right-hand corner of the cell.
04:47	Click on this box with the mouse.
04:51	Drag downwards till you see Saturday in the display box on the right. Release the mouse button.
05:01	The cells get autofilled with the weekdays automatically.
05:06	This method works for all data that are sequential.
05:11	Let's undo these changes.
05:15	Next, we’ll create an autofill series of numbers by entering the start, end and increment values.
05:24	We will first delete the serial numbers already entered in the cells A2 to A8.
05:33	Now click on the Sheet in the menu bar. Then on the Fill Cells and Fill Series option.
05:45	In the Fill Series dialog box, under Series Type click on the Linear option.
05:53	In the Start value field, we will type the first serial number, that is 1.
06:00	In the End value field, we will type the last value to be entered as 7.
06:08	Now we’ll set the Increment value as 1, if it is not already 1.
06:15	Then click on the OK button.
06:19	Observe the changes.
06:22	As an assignment, repeat the above steps with an increment value of 5.
06:29	Observe the changes and then undo them.
06:34	In all these cases, the Fill tool creates only a momentary connection between the cells.
06:42	Once they are filled, the cells have no further connection with one another.
06:48	In Calc the same data can be entered in the same cell location on multiple sheets.
06:56	This means, there’s no need to enter the same data on each sheet separately.
07:04	One can enter them in all the sheets at once.
07:09	Let’s learn how to do this.
07:13	In the Personal-Finance-Tracker.ods file, our entire data is on Sheet 1.
07:20	Now we want Sheet 2 and Sheet 3 to show the same data as in Sheet 1.
07:29	To do that, click on the Edit menu in the menu bar and then click on Select.
07:37	Now click on Select sheets.
07:42	The Select Sheets dialog box appears.
07:46	Using the Shift key, select the options Sheet 1, Sheet 2, and Sheet 3. And then click on the OK button.
07:58	This takes us back to Sheet 1.
08:02	Now let's type something in Sheet 1.
08:06	For example, in cell F12 we’ll type “This will be displayed on multiple sheets”.
08:16	Now click on the Sheet 2 and the Sheet 3 tab one after the other.
08:24	We see that in each of the sheets, cell F12 displays the exact same data.
08:32	Let us undo these changes.
08:36	Next we will learn about different ways in which we can delete and edit data in cells.
08:44	To delete data without removing any of the existing cell formatting, first select the cell.
08:52	The data of the cell is displayed in the Input line field.
08:57	Click on the Input line once.
09:00	Now press the Backspace key on the keyboard.
09:05	The data gets deleted.
09:08	Let us undo these changes.
09:12	To replace data in a cell, select the cell and type over the old data.
09:20	The new data will retain the cell’s original formatting.
09:25	Let us undo these changes.
09:29	We can change part of the data in a cell also, without removing all the contents.
09:37	To do so, just double-click on the cell.
09:42	Then select the word Rent by double-clicking on it. Now type Expenses and press Enter.
09:53	Observe the changes.
09:56	Let us undo these changes.
10:00	Lastly, save and close the file.
10:04	This brings us to the end of this tutorial. Let us summarize.
10:11	In this tutorial, we learnt to:
10:14	Autofill data using Fill tools.
10:18	Share the same content on all sheets of the same file.
10:24	And Remove data, replace data, change part of the data in a cell.
10:32	As an assignment Open “spreadsheet-practice.ods” file.
10:38	Create a Month column besides Time.
10:42	Use the Fill Series option to auto-fill till the month of May.
10:48	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
10:57	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
11:08	Please post your timed queries in this forum.
11:13	Spoken Tutorial project are funded by MHRD, Govt. of India.
11:20	This tutorial was originally contributed by DesiCrew Solutions Private Limited in 2011. This is Arvind along with the Spoken Tutorial team from IIT Bombay signing off. Thank you for watching.

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