GNUKhata/C2/Account-Management/English

Title of script: Account Management Author: Trupti Kini

Keywords: video tutorial

Visual cue	Narration
Display desktop /* Slide 1 */	Welcome to this tutorial on Account Management in GNUKhata.
Show Slide Learning Objectives /*Slide 2 */	After watching this tutorial, you will be able to: Create Accounts Edit Accounts
Show Slide /*Slide 3 */ System Requirements	To record this tutorial, I am using GNUKhata version 1.2 Ubuntu 12.04 Operating System and Firefox version 17.0 For GNUKhata, we recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.
Prerequisites /*Slide 4*/	I assume that you already know The principles of book keeping To run GNUKhata on your machines Create New Organization in GNUKhata If not, for relevant tutorials please visit http://spoken-tutorial.org
Open Terminal Execute on terminal sudo startgk	To run GNUKhata, you need to start the server on your machine. To start the server, open the terminal through Ctrl+Alt+T from the keyboard Then type sudo startgk and hit Enter.
Open Firefox and type in the address bar http://localhost:8080	To run GNUKhata on your machine, open the Firefox browser Type http://localhost:8080 in the address bar.
GNUKhata's Welcome screen	You will see GNUKhata's Welcome Screen on the browser
Click on Select Existing Organization button	We will choose the Select Existing Organization option.
Select Free Accounting Foundation from Organization drop down	We had already created an organization called Free Accounting Foundation in the previous tutorial. We will select it from the drop-down list.
Point to the Financial year dates	As you can see, the financial year we had set is shown now.
Click Proceed button	Now we shall click Proceed button and go ahead to the login screen.
Click on Login button	The default username provided is admin and the password is also admin. How to create more users will be taught in the future tutorials. Let us now click on the Login button.
Screen 3	* As you can see, this is the Main screen of GNUKhata You will see the organization name and financial year at the top. You will also see all the Main menu.
Go to Master menu and select Account Creation/Find/Edit option.	Under Master menu, choose Account Creation/Find/Edit option. You will see the page for Creating Accounts.
Click on dropdown of Group Name.	As you can see, there are thirteen Group names. To create an account, first we have to select the group name.
Point to the Corpus	Organization Free Accounting Foundation' is of the type NGO So we see Corpus as the group name. If our organization type was Profit Making, we would see Capital instead of Corpus. Now lets see what is Corpus and Capital.
Switch to slides /*Slide 5*/	Corpus is the principal amount of an NGO or a trust. Capital is the amount invested in the business by the owner.
/* Interface */ Click on dropdown of Group Name Point to Current Liability	Liabilities denote the amounts which a business owes to a person or another firm. They are given as credit balances.
Point to Direct Expense	There are four groups Direct Income, Direct Expenses, Indirect Income and Indirect Expense which have similar features. These four group name have no opening balance. I will explain the minor difference between them.
/*Slide 6*/ Direct Expense	Direct expenses are expenses relating to production and purchasing of goods.
Direct Income	Direct Income is earned from the business or for the services performed.
Indirect Expense	Indirect Expenses are those expenses which are incurred after the manufacturing process is over.
Indirect Income	Indirect income is one which is earned by the way of non-business activities. Eg. sale of old newspaper, sale of carton boxes.
/*Interface*/ Select Fixed Assets	Now we will talk about Fixed Assets.
Switch to slides /*Slide 7*/	It represents everything which a business owns and has money value. Any asset used in business for more than one year is considered a fixed asset. They are always shown as debit balance.
/*Interface*/ Click on Sub-groups Select Fixed assets	Under Fixed Assets, let us select a sub-group name. * We can select sub-group name from the list or we can create a new sub-group. For now, let us select Furniture.
Type Office Furniture in Account Name	In the Account Name, type Office Furniture.
Point to Account Code	You can see, account code is automatically generated.
Type 2000 in debit opening Balance.	Type 2000 in Debit Opening Balance.
Click Save	Click on Save.
Point to the message	As you can see, the message shows that our account is created.
	Let us create one more account.
Choose Direct Expense from the drop down of Groups	Let's choose the group Direct Expense
Point there are no sub-groups	Now the drop down list for sub-group does not have any sub-groups by default. If you do not wish to have a sub-group, you can select No Sub-group option.
Click on Create New Sub-group under Sub group dropdown	But this time let us choose the Create New Subgroup option
Point to New sub-group name textbox	As soon as we do this, a new text box appears. You can type the name of the subgroup you wish to create.
Type Salary in the New sub-group textbox	Let us type Salary in the textbox.
Point to Account Name textbox Type Salary for employees	I will type Salary for employees as the account name and press the Enter key.
Point to No Opening Balance Option	Also note an important point here. There is no way you can enter an opening balance for this account. This is because, an account under the group Direct Expense cannot have an opening balance.
Point to Account Code	You can see that, the Account Code is automatically generated. * You can change this account code if u wish.
Click Save	Now Click on Save
Point to Confirmation Message on top	As you can see again, the message confirms that the account was entered successfully.
	This is how accounts are created in GNUKhata.
More features – Editing Accounts	We can also edit the accounts. What if you typed the name incorrectly? Well, don't worry at all.
Click on Find / Edit tab	For editing, we will click on Find / Edit Accounts tab. Note that, you can also press alt + 2 for going to this page * alt + 1 to come back to the Add Account page.
Point to Search Account By dropdown	You can now see that, there is a drop down Search Account By * The Account can be searched by Account Name or Account Code.
Select Account Name from the dropdown	Let us search the account by Account Name
Select Office Furniture from Account Name dropdown	From the Account Name dropdown, let us select Office Furniture
Click on Search button	Once an Account Name is selected, we can click on the Search button.
Point to the Search result	As you can see, the details for Office Furniture is displayed.
Click on Edit button	To edit the details of this account, let us click on Edit button. This will make the account editable.
Change Office Furniture to Office Furniture and Fixtures	Office Furniture is under the Group Fixed Assets. Hence we can edit the account name as well as the Opening Balance. Let us edit the name to Office Furniture and Fixtures. Change opening balance to Rs. 3000
Click on Confirm	To save the changes we made, we have to click on Confirm button.
Point to Confirmation Message	Once you click on Confirm, you can see the confirmation message on the top. This message shows that you have successfully edited your account.
	Similarly, you could have edited the Account details by searching with Account Code. This brings us to the end of this tutorial.
/*Slide 8*/ Summary	In this tutorial we have learnt about: Groups and Sub-groups How to create an account Also how to edit an account in GNUKhata.
/*Slide 9*/ Assignment	Create account with Group name - Current Assets, Sub Group name - Bank and Account Name - SBI. The second account will be under the Group name - Current Asset and Sub-group name - Cash and the account will have the name Cash On Hand. The third account will be under the Group name - Current Asset and Sub-group name - Cash and the account will have the name Cash.
/*Slide 10*/	Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Spoken Tutorial Workshops /*Slide 11*/	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide Acknowledgement	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining	That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay. Thank you for watching.

Contributors and Content Editors

Nancyvarkey, Trupti