Moodle-Learning-Management-System/C2/Users-in-Moodle/English-timed

Time	Narration
00:01	Welcome to the Spoken Tutorial on Users in Moodle.
00:06	In this tutorial, we will learn how to: add a user, edit a user’s profile, upload users in bulk.
00:17	This tutorial is recorded using: Ubuntu Linux OS 16.04, Apache, MariaDB and PHP obtained through XAMPP 5.6.30 Moodle 3.3 and Firefox web browser. You can use any web browser of your choice.
00:43	However, Internet Explorer should be avoided as it causes some display inconsistencies.
00:51	Learners of this tutorial should have some courses created on their Moodle website. If not, please refer to the previous Moodle tutorials on this website.
01:05	Switch to the browser and login to your Moodle website, using your admin username and password.
01:14	Now, we will learn how to create a new user in Moodle.
01:19	In the Navigation block, click on Site Administration and then on the Users tab.
01:28	Click on Add a new user option.
01:32	I will enter the username as adminuser2.
01:37	Scroll down to the New Password field. Click on the link Click to enter text.
01:45	Please note- the password must follow the rules as shown here.
01:51	I will enter Spokentutorial1@ as my password.
01:57	Click on the checkbox Force password change.
02:02	This forces the new user to change his/her password when he/she logs in for the first time.
02:10	Enter rest of the details as per your preference as shown here.
02:16	In the Email display, note that I have selected Allow everyone to see my email address. This is because I am going to make this user as an admin user later.
02:30	But this is best avoided for other users like teachers and students.
02:37	We will leave the City/Town field as blank for now. We will update this later when we edit this user.
02:47	Then select country and timezone as shown here.
02:52	Let all the remaining fields be set to default.
02:56	Then scroll down and click on Create user button.
03:01	We now have 2 users. Click on the System Admin2 user which we created just now.
03:10	We can edit this user’s profile by clicking on the Edit Profile link on the right. Let us enter Mumbai in the City/Town text-box.
03:22	Then scroll down and click Update profile button. Likewise, we can edit any detail for any user.
03:33	Look at the 3 icons to the right of this new user. Hover over them to see what each of them does.
03:43	The delete icon will delete the user. Please note: Deleting a user will delete all the user data, including his/ her course registrations, grades etc. So, this option should be used with extreme caution.
04:03	The eye icon will suspend the user. Suspending a user would mean deactivating his/her account.
04:13	So, the user will no longer be able to login, but his/ her registrations, grades, etc. are all kept intact.
04:24	This is a better thing to do rather than deleting the user.
04:29	It saves the records for future purposes and you can activate the user back whenever you want to.
04:37	Next is the gear icon. This will take us to the Edit profile page.
04:43	Note that delete and suspend icons are not shown next to the Admin User.
04:51	This is because the main system administrator can never be deleted or deactivated.
04:59	Now, let us learn to add users in bulk, that is, in one go.
05:05	For this, we have to upload a file with certain data in a particular format. The accepted file type is CSV.
05:16	I’ll open the user-details-upoad.csv file which I have already created for demonstration.
05:25	I’m using LibreOffice Calc which is the spreadsheet component of LibreOffice Suite.
05:32	This file has the following columns: username, password, firstname, lastname, email. These 5 fields are mandatory fields.
05:47	There are some more fields here which are optional: institution, department, phone1, address, course1, role1.
05:58	Note that the field titles have to be exactly as written in this spreadsheet i.e. in lowercase. Otherwise the upload will throw an error.
06:11	If we have only one course in which to enroll the user, we will suffix 1 in the fields title.
06:19	If there are more courses you want to enroll the users to, add more columns with course2, role2, etc.
06:29	Please note: you should input Course short name in the course1 field and Role short name in the role1 field.
06:39	The Role short name for a student is student and for a teacher is editingteacher.
06:47	We will have 3 users in this CSV file: System Admin2 user which has already been created manually, one user with only 5 mandatory fields to show that other fields are optional and one user with all details.
07:08	This CSV file is available in the Code files section of this tutorial. You can download and use it.
07:17	The Additional Reading Material of this tutorial has more information about the CSV file creation.
07:25	Now let’s go back to the browser window.
07:29	Click on Site Administration in the Navigation block.
07:34	Then click on the Users tab. In the Accounts section, click on Upload Users.
07:43	Click on Choose a file button. A new pop-up window opens with the title File picker.
07:51	Click on Upload a file link in the left menu, if the pop-up window is not on that link already.
07:59	Click on Browse / Choose a file button whichever appears on your interface. Browse to the saved folder and select the CSV file.
08:11	We will let all the other fields remain as default.
08:15	At the bottom of the page, click on Upload this file button.
08:21	The same screen refreshes with the filename now written in the text area.
08:27	The button at the bottom has now changed to Upload users. Click on this Upload users button.
08:35	The next page shows a preview of the users that we are uploading. Verify that the values are correct. Check the Settings section now.
08:48	The Upload type drop-down has 4 options.
08:53	These 3 options can be used to update the records of existing users. We will select Add new only, skip existing users.
09:05	This means that if a username is already existing, it will not be added.
09:11	In the New user password drop-down, select Field required in file.
09:17	Under Force password change, select All. This will prompt all users to change their passwords when they login for the first time.
09:27	We will let the other fields in this section remain default.
09:32	Let us look at the Default values section now.
09:36	Under Email display, select Allow only other course members to see my email address.
09:44	You can input the default fields, if they are same for all users. These fields will be used for all uploaded users.
09:55	I will type Mumbai in City/Town.
09:59	Next, click on Show more… There are more fields that we can enter data into.
10:07	But notice that none of them are mandatory. So, I will let these remain blank for now.
10:15	At the bottom of the page, click on Upload users button.
10:20	Look at the status column of the Upload users results table displayed here.
10:27	For the 1st user, the status message is: User not added - already registered.
10:35	This user already exists in the system, so it was skipped.
10:40	Rest of the users have been added as New users.
10:45	Look at the status displayed here.
10:49	Weak passwords are the ones that do not follow password rules.
10:54	Though these will be uploaded in the system, it is always preferable to have strong passwords.
11:01	Click on Continue button. Let us view all the users that we created.
11:08	Click on Site Administration. Then click on the Users tab. Under the Accounts section, click on Browse list of users.
11:20	We now have 4 users.
11:23	With this, we come to the end of the tutorial. Let us summarize.
11:29	In this tutorial, we learnt to: add a user, edit a user’s profile, upload users in bulk.
11:39	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
11:47	The Spoken Tutorial team conducts workshops and gives certificates. For more details, please write to us.
11:55	Please post your timed queries in this forum.
12:00	Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.. More information on this mission is available at the link shown.
12:11	This script has been contributed by Priyanka. And this is Nancy Varkey along with the spoken tutorial team, signing off.
12:15	Thanks for joining.

Contributors and Content Editors

Pratik kamble, Sandhya.np14