Koha-Library-Management-System/C2/Catalog-Serials/English

Time	narration
00:01	Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
00:07	In this tutorial we will learn: How to catalog Serial subscriptions.
00:14	To record this tutorial, I am using Ubuntu Linux OS 16.04 Koha version 16.05
00:27	To follow this tutorial, you should have knowledge of Library Science.
00:33	To practice this tutorial, You should have Koha in stalled on your system. You should also have Admin access in Koha.
00:44	If not, please refer to the Koha Spoken Tutorial series on this website.
00:50	Before we begin, let us understand-
00:53	What are Serials module? Serials module is used for managing subscription of- Journals,
01:03	Magazines and Periodicals that are published periodically.
01:10	In this demo, I am going to catalog a serial publication - With the title- Indian Journal of Microbiology Volume-57 Number- 1 Quarterly publication for the month of- Jan to March 2017
01:30	To do so, login with the Superlibrarian username and password.
01:36	On the Homepage click on Cataloging.
01:41	Then click on +New record From the drop-down, select Serials.
01:49	A new page Add MARC record opens.
01:54	Let us proceed to fill in the details below.
01:58	Notice that there are a few mandatory fields on this page.
02:02	Interestingly, Koha auto-generates values for a few mandatory fields.
02:09	Among the range of tabs from 0 to 9, we will start with tab zero.
02:16	Click inside the field for 000, LEADER. By default Koha shows this value.
02:26	Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:35	Koha auto generates this value (20180821000559.0) for my machine.
02:40	You will see a different value on your interface.
02:44	I will skip the fields for 006 and 007.
02:50	When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,
02:57	Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d
03:01	Next, go to the tab 022 ISSN
03:06	Locate the two blank boxes adjacent to 022 question mark
03:12	Note that: When you click on the ? (question mark) then- the entire MARC 21 Bibliographic format for the respective tag 022 opens up.
03:24	Here, both the indicators are undefined.
03:28	Now, let us go back to the Koha interface
03:32	So, I will skip the two blank boxes.
03:36	Next, locate the sub-field ‘a’ International Standard Serial Number.
03:43	Enter an 8 digit Journal ISSN (0046-8991)
03:48	However, you have to add the ISSN of the Journal that you have chosen to catalog.
03:55	I will skip the rest of the fields.
03:57	You may consider filling these fields as per the requirement of your library.
04:04	Next, go to the tab 040 CATALOGING SOURCE. Locate the two blank boxes adjacent to 040 ?
04:14	Here, both the indicators are undefined.
04:18	So, I will leave the two blank boxes as they are.
04:23	Go to sub-field c, Transcribing agency
04:28	Type the name of the Institute/University or the Department here.
04:34	I will type IIT Bombay.
04:37	Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
04:46	Then go to the tab 245 TITLE STATEMENT:
04:52	Locate the two blank boxes adjacent to 245 ? As mentioned earlier when you click on the ? (question mark)
05:02	the entire MARC 21 Bibliographic format for the respective tag opens up.
05:09	Let us again go back to the Koha interface.
05:13	Now, type 0 in the first blank box. Note that: 0 is the indicator for No added Entry.
05:22	Type 0 in the 2nd blank box also.
05:26	2nd indicator represents a non-filling character.
05:31	I have entered 0, because under this TITLE: there is no non-filling character.
05:39	In the subfield ‘a’ Title type: Indian Journal of Microbiology.
05:46	You can type the title of your Journal here.
05:50	Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
05:56	Locate the two blank boxes adjacent to 260?
06:02	Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
06:11	Now, I will fill the details for my book. You can type the details pertaining to your book.
06:18	In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi.
06:27	In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer.
06:35	In the subfield ‘c’ Date of publication, distribution, etc, enter 2017.
06:44	Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
06:52	Now, go to 300 PHYSICAL DESCRIPTION.
06:57	Locate, the two blank boxes adjacent to 300 ?
07:04	Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
07:12	In the subfield ‘a’ Extent- I will type 11 v.
07:18	Note that, I am subscribing this journal from 11 v onwards.
07:24	So you will have to enter as per your journal.
07:28	Now, go to 310 CURRENT PUBLICATION FREQUENCY.
07:34	Locate, the two blank boxes adjacent to 310?
07:40	Both the indicators for this are undefined, so I will leave the two blank boxes as they are.
07:48	Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
07:57	In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
08:05	This is because my journal is a quarterly periodical Serial.
08:09	If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly.
08:16	Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
08:23	Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
08:29	Locate the two blank boxes adjacent to 650 ? Type 1 in the first blank box.
08:36	Note that: 1 is the indicator for Primary (Level of subject).
08:42	Type 0 in the second blank box.
08:46	Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
08:53	Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
09:01	Here, I will type subject heading as Microbiology.
09:06	You have to type a relevant, subject heading for your Book or Serial.
09:12	In case, more than one keyword has to be added:
09:16	Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag.
09:23	Duplicate of the tab 650 appears.
09:27	go back to the top again and from the tabs 0 to 9, click on the tab 7.
09:35	On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
09:44	Locate the two blank boxes adjacent to 700 ? Type 1 in the first blank box.
09:54	Note that: 1 is the indicator for Surname.
09:58	2nd indicator is undefined by MARC 21, so I will leave it blank.
10:07	Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
10:15	In the sub-field ‘a' Personal name- enter the Editor’s name. Kalia, V.C.
10:20	You have to type your book or Serial editor’s name.
10:26	Remember to write the surname first followed by comma and then first name.
10:33	Lastly, from the tabs 0 to 9, click on the tab 9
10:39	Go to 942 ADDED ENTRY ELEMENTS (KOHA).
10:45	Go to sub-field ‘c’: Koha item type, and from the drop down select Serial.
10:54	After filling all the details click on Save at the left corner of the page.
11:01	A new page opens with the title I gave.
11:05	On my interface it says Items for Indian Journal of Microbiology.
11:10	Next, for Add item- We are prompted to fill details like- Date acquired Source of acquisition
11:22	Cost, normal purchase price, Barcode, Cost, replacement price etc.
11:31	I have filled in a few details as per my Library.
11:36	You may pause the video and fill the details as per your Library.
11:41	Click inside the field for Date acquired to auto-select the date. However, note that the date is editable.
11:51	If you do not have information for a particular field, then leave it blank.
11:57	Remember that- by default Koha fills in the details for- Permanent location
12:05	Current location Full call number and Koha item type
12:13	Additionally, you may click on the buttons- Add & Duplicate
12:19	Add multiple copies of this item at the bottom of the page.
12:24	After entering all the details, click on the tab Add item at the bottom of the page.
12:31	Another page opens with the entered details of the Journal: Items for Indian Journal of Microbiology
12:39	With this we have Cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C
12:49	For Biology section of the library with appropriate details.
12:54	You may now log out from Koha.
12:57	Go to the top right corner of the Koha interface.
13:01	Click on Spoken Tutorial Library and select logout from the drop-down.
13:08	And this brings us to the end of this tutorial.
13:12	Let us summarize In this tutorial we learnt: How to catalog serial subscriptions
13:21	For assignment: Catalog- Journal of Molecular Biology
13:27	The video at the following link summarizes the Spoken Tutorial project.Please download and watch it.
13:34	The Spoken Tutorial Project Team conducts workshops and gives certificates.
13:40	For more details, please write to us.
13:44	Please post your timed queries in this forum.
13:48	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
13:55	More information on this mission is available at this link.
14:00	This is Bella Tony from IIT Bombay signing off.Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, Pratik kamble