Koha-Library-Management-System/C2/Catalog-Serials/English

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Title: How to catalog Serials

Contributor: Bella Tony, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords:


Title Slide Welcome to the Spoken Tutorial on How to catalog Serial subscriptions.
Learning Objectives In this tutorial we will learn:
  • How to catalog Serial subscriptions.
Slide Number 3

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide 4a

Pre-requisites

To follow this tutorial, you should have knowledge of Library Science.
Slide 4b

Pre-requisites

To practice this tutorial,
  • You should have Koha in stalled on your system.
  • You should also have Admin access in Koha.

If not, please refer to the Koha Spoken Tutorial series on this website.

Slide

What is Serials module?

Before we begin, let us understand-

What are Serials module?

Slide


Serials module is used for managing subscription of-

  • Journals,
  • Magazines and
  • Periodicals

that are published periodically.

Serials module is used for managing subscription of-
  • Journals,
  • Magazines and
  • Periodicals

that are published periodically.

Image of the Journal In this demo, I am going to catalog a serial publication -
  • With the title- Indian Journal of Microbiology
  • Volume-57
  • Number- 1
  • Quarterly publication for the month of- Jan to March 2017
Login with Superlibrarian username Bella and the password. To do so, login with the Superlibrarian username and password.
On homepage, click on Cataloging On the Homepage click on Cataloging.
Click on +New record

From the drop down, select Serials

Then click on +New record

From the drop-down, select Serials.

A new page Add MARC record opens.
Cursor on red colored asterisk Let us proceed to fill in the details below.

Notice that there are a few mandatory fields on this page.

Click on fields marked with red colored asterisk Interestingly, Koha auto-generates values for a few mandatory fields.
Cursor on tabs 0 to 9, Among the range of tabs from 0 to 9, we will start with tab zero.
Click inside the field for 000, Leader.

Cursor on nam a22 7a 4500

Click inside the field for 000, LEADER.

By default Koha shows this value.

Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION

Cursor on the value 20180821000559.0

Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.

Koha auto generates this value (20180821000559.0) for my machine.

You will see a different value on your interface.

Narration Only I will skip the fields for 006 and 007.
Cursor on 180821b xxu।।।।। ।।।। 00। 0 eng d
  • When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked,
  • Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d
Next, go to the tab 022 International Standard Serial Number. Next, go to the tab 022 ISSN
Cursor on two blank boxes adjacent to 022 ? Locate the two blank boxes adjacent to 022 question mark
Cursor on MARC 21 Bibliographic format

Cursor on 022

Note that:
  • When you click on the ? (question mark) then-
  • the entire MARC 21 Bibliographic format for the respective tag 022 opens up.

Here, both the indicators are undefined.

Narration only Now, let us go back to the Koha interface
Cursor on the two blank boxes So, I will skip the two blank boxes.
Cursoron the subfield ‘a’ International Standard Serial Number,

Enter an 8 digit Journal ISSN number- 0046-8991

Next, locate the sub-field ‘a’ International Standard Serial Number.

Enter an 8 digit Journal ISSN (0046-8991)

However, you have to add the ISSN of the Journal that you have chosen to catalog.

Narration Only I will skip the rest of the fields.

You may consider filling these fields as per the requirement of your library.

Go to the tab 040 CATALOGING SOURCE

Cursor on two blank boxes adjacent to 040

Next, go to the tab 040 CATALOGING SOURCE.

Locate the two blank boxes adjacent to 040 ?

  • Here, both the indicators are undefined.
  • So, I will leave the two blank boxes as they are.
Go to sub-field c, Transcribing agency

Type the name of the Institute/University or the Department here.

Type IIT Bombay

Go to sub-field c, Transcribing agency

Type the name of the Institute/University or the Department here.

I will type IIT Bombay.

Cursor on tabs from 0 to 9 >> click on tab 2 Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
Go to the tab 245 TITLE STATEMENT: Then go to the tab 245 TITLE STATEMENT:
Locate the two blank boxes adjacent to 245 ?-

Type 1 in the first blank box.

Locate the two blank boxes adjacent to 245 ?
  • As mentioned earlier when you click on the ? (question mark)
  • the entire MARC 21 Bibliographic format for the respective tag opens up.
Narration only Let us again go back to the Koha interface.
Narration Only Now, type 0 in the first blank box.

Note that: 0 is the indicator for No added Entry.

Type 1 in the first blank box

Cursor on first blank box

Type 0 in the 2nd blank box

Cursor on 2nd blank box

Enter value 0 in the 2nd blank box

Type 0 in the 2nd blank box also.

2nd indicator represents a non-filling character.

I have entered 0, because under this TITLE: there is no non-filling character.

In the subfield ‘a’ Title enter: Industrial Microbiology In the subfield ‘a’ Title type: Indian Journal of Microbiology.

You can type the title of your Journal here.

Go to 260 PUBLICATION, DISTRIBUTION, ETC. Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
Cursor on the two blank boxes adjacent to 260?

Cursor on Both the indicators

Locate the two blank boxes adjacent to 260?

Both the indicators for this are undefined, so I will leave the two blank boxes as they are.

Fill the fields as per narration
  • In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi
  • In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer
  • In the subfield ‘c’' Date of publication, distribution, etc, enter 2017


Now, I will fill the details for my book. You can type the details pertaining to your book.
  • In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi.
  • In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer.
  • In the subfield ‘c’ Date of publication, distribution, etc, enter 2017.
Cursor on tabs from 0 to 9 >> Click on tab 3 Now, go back to the top again and from the tabs 0 to 9, click on tab 3.
Now, go to 300 PHYSICAL DESCRIPTION, Now, go to 300 PHYSICAL DESCRIPTION.
Cursor on the two blank boxes adjacent to 300?

Cursor on both the indicators

Locate, the two blank boxes adjacent to 300 ?

Both the indicators for this are undefined, so I will leave the two blank boxes as they are.

Fill in the following details as follows-
  • Subfield ‘a’ Extent- Enter 11 v.
In the subfield ‘a’ Extent- I will type 11 v.

Note that, I am subscribing this journal from 11 v onwards.

So you will have to enter as per your journal.

Now, go to 310 CURRENT PUBLICATION FREQUENCY Now, go to 310 CURRENT PUBLICATION FREQUENCY.
Cursor on the two blank boxes adjacent to 310?

Cursor on both the indicators

Locate, the two blank boxes adjacent to 310?

Both the indicators for this are undefined, so I will leave the two blank boxes as they are.

Click on th tag Current Publication Frequency Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields.
In the subfield ‘a’ Current publication frequency type Quarterly In the sub-field ‘a’ Current publication frequency, I will type Quarterly.

This is because my journal is a quarterly periodical Serial.

If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly.

Cursor on tabs from 0 to 9 >> Click in tab 6 Next, go back to the top again and from the tabs 0 to 9, click on the tab 6.
Under field 650 SUBJECT TOPIC Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM.
  • Locate the two blank boxes adjacent to 650 ?
  • Type 1 in the first blank box.
  • Cursor on 1
  • Type 0 in the second blank box.
  • Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus)
  • Locate the two blank boxes adjacent to 650 ?
  • Type 1 in the first blank box.
  • Note that: 1 is the indicator for Primary (Level of subject).


  • Type 0 in the second blank box.
  • Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
In the subfield ‘a’ Topical term or geographic name as entry element type subject heading as-

Microbiology

Next comes the sub-field ‘a’ Topical term or geographic name as entry element.

Here, I will type subject heading as Microbiology.

You have to type a relevant, subject heading for your Book or Serial.

Click on the small button: Repeat this Tag
  • Duplicate of the tab 650 appears
In case, more than one keyword has to be added:
  • Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag.
  • Duplicate of the tab 650 appears.
Cursor on the tabs 0 to 9


Click on the tab 7.

Again, go back to the top again and from the tabs 0 to 9, click on the tab 7.
Show new page
  • Go to the tab 700 ADDED ENTRY--PERSONAL NAME

Go to 700 a: MAIN ENTRY--PERSONAL EDITOR

  • Locate the two blank boxes adjacent to 700 ?
  • Type 1 in the first blank box.
On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
  • Locate the two blank boxes adjacent to 700 ?
  • Type 1 in the first blank box.


Note that: 1 is the indicator for Surname.

2nd indicator is undefined by MARC 21, so I will leave it blank.

Click on th tag Current Publication Frequency Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields.
In the subfield ‘a' Personal name- enter the Author’s name
  • Kalia, V.C. in the field provided.
In the sub-field ‘a' Personal name- enter the Editor’s name.
  • Kalia, V.C.

You have to type your book or Serial editor’s name.

Remember to write the surname first followed by comma and then first name.

Go to tab 9

In the subfield 942 ‘c’: item type, and from the drop down select- Serial

Lastly, from the tabs 0 to 9, click on the tab 9

Go to 942 ADDED ENTRY ELEMENTS (KOHA).

Go to sub-field ‘c’: Koha item type, and from the drop down select Serial.

Click on Save After filling all the details click on Save at the left corner of the page.
Cursor on Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23) A new page opens with the title I gave.

On my interface it says Items for Indian Journal of Microbiology.

Cursor on various fields under the section Add item

0 - Withdrawn status: I will leave it blank

1 - Lost status : I will leave it blank

2- Source of classification or shelving scheme

Select Dewey Decimal Classification

3- Materials specified (bound volume or other part): Leave blank

4 - Damaged status: if the book is damaged then select Damaged else leave it blank.* I will leave it blank

5 - Use restrictions: Leave blank

7 - Not for loan: Leave it blank Select Not for loan

8 - Collection code:

a - Permanent location: Spoken Tutorial Library

b - Current location: Spoken Tutorial Library

c - Shelving location: Date acquired: 2017-05-05 (Automatic it comes after clicking on the field)

e - Source of acquisition: Vendor name- Mumbai Journals Supplier

f - Coded location qualifier- blank

g - Cost, normal purchase price: Rs 1000

h - Serial Enumeration / chronology: Leave it blank

i - Inventory number: Leave it blank

j - Shelving control number- Leave it blank

o - Full call number- 660.62

p- Barcode- 00005

t - Copy number- Leave it blank

u - Uniform Resource Identifier- Leave blank

v - Cost, replacement price- 1200

w - Price effective from-05/5/2017

x - Non-public note- Leave blank

y - Koha item type: Serial

z - Public note: Leave blank

Next, for Add item-

We are prompted to fill details like-

  • Date acquired
  • Source of acquisition
  • Cost, normal purchase price,
  • Barcode,
  • Cost, replacement price etc.

I have filled in a few details as per my Library.

You may pause the video and fill the details as per your Library.

  • Click inside the field for Date acquired to auto-select the date.
  • However, note that the date is editable.
  • If you do not have information for a particular field, then leave it blank.
Highlight
  • Permanent location
  • Current location
  • Full call number and
  • Koha item type
Remember that- by default Koha fills in the details for-
  • Permanent location
  • Current location
  • Full call number and
  • Koha item type
Cursor on
  • Add & Duplicate
  • Add multiple copies of this item
Additionally, you may click on the buttons-
  • Add & Duplicate
  • Add multiple copies of this item

at the bottom of the page.

Click on the tab Add item After entering all the details, click on the tab Add item at the bottom of the page.
Cursor on Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23) Another page opens with the entered details of the Journal:

Items for Indian Journal of Microbiology

Slide
  • Indian Journal of Microbiology by Kalia, V.C
  • For Biology section of the library
With this we have Cataloged the record for Journal titled-
  • Indian Journal of Microbiology by Kalia, V.C
  • For Biology section of the library with appropriate details.
Log out from Koha

Go to the top left corner of click on Spoken Tutorial>> select log out from the drop-down.

You may now log out from Koha.

Go to the top right corner of the Koha interface.

Click on Spoken Tutorial Library and select logout from the drop-down.

Narration Only And this brings us to the end of this tutorial.
Summary slide

In this tutorial we learnt:

  • How to catalog serial subscriptions
Summary

In this tutorial we learnt:

  • How to catalog serial subscriptions
Assignment

Catalog- Journal of Molecular Biology

For assignment:

Catalog- Journal of Molecular Biology

Slide:

About Spoken Tutorial project

The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

Slide:

Spoken Tutorial workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates for those who pass an online test
  • For more details, please write to [about:blank http://contact@spoken-tutorial.org]
The Spoken Tutorial Project Team conducts workshops and gives certificates.

For more details, please write to us.

Slide:

Forum for specific questions

Please post your timed queries in this forum.
Slide:

Acknowledgement


  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at
  • http://spoken-tutorial.org/NMEICT-Intro
Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, Pratik kamble

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