Koha-Library-Management-System/C2/How-to-create-a-library/English

Topic: How to create a Library

Contributor: Bella Tony, IIT Bombay

Domain Expert: Manju Naika, Central Library, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords: Koha administration, Basic parameters, Libraries and groups, Library code, OPAC info

Visual Cue	Narration
Slide 1 Title Slide	Welcome to the Spoken Tutorial on How to create a Library in Koha.
Slide Number 2 Learning Objectives	In this tutorial we will learn how to - Create a library and Create a Group
Slide Number 3 System Requirement	To record this tutorial, I am using Ubuntu Linux OS 16.04 Koha version 16.05
Slide 4a Pre-requisites	To follow this tutorial, learners should have knowledge of Library Science.
Slide 4b Pre-requisites	To practice this tutorial, you should have Koha installed on your system. And you should also have Admin access in Koha. For more details, please refer to the Koha Spoken Tutorial series on this website.
Show Koha interface	Let us begin. I have already installed Koha on my system. Let me switch to the Koha interface.
Log into Koha with Username as koha_library and Password as ******.	Log into Koha using the username and password given at the time of installation. On my system, I had given Username as koha_library. Now type the Password that was noted down from the conf.xml file.
	The Koha main page opens.
SLIDE While setting up Koha- We should add the details of every Branch library that we will create in Koha. This data is used in several areas of Koha.	Note that- While setting up Koha- We should add the details of every Branch library that we will create in Koha. This data is used in several areas of Koha later.
	Now, let’s add a new library.
Show Koha interface	Switch back to Koha interface.
Home >> Koha Administration	Go to Home and click on Koha Administration.
Go to section Basic parameters	Locate the section Basic parameters.
Click on- Libraries and groups	Click on Libraries and groups.
Click on tab '+ New Library'	To add a new library, click on the tab '+ New Library' We will skip the groups section for now.
Point to the red asterisk fields	In this page, note that all the fields marked in red are mandatory.
Pause and fill in the details	Fill in the fields Library code and Name for your library, as I have done here.
Red box highlight on library code	Some important things to note are- There should be no space in the Library code And it should be less than 10 characters long. This code will be used as a unique identifier in the database.
Red box highlight on Address section	The next section is where we have to fill our library’s contact details like- Address, phone no., etc.
Fill in the details as follows- Address line 1: IIT Bombay Address line 2: Powai Address line 3: --- City: Mumbai State: Maharashtra ZIP/Postal code: 400076 Country: India Phone: ********** Fax:	I have filled the details as shown here. If you don’t have information for any field listed here, then just leave it blank. Likewise, fill in your library’s details on this page.
Previous screen Highlight Address and Phone with a red box	The address and phone details can be used to make custom notices for your library later. These details can also be used by members when they want to contact the library.
Red box highlight on Email id	The Email id field is not mandatory, as you can see. However, it is extremely important to have an email id for the library you create. This is the email id from where the notices to the members go to and come from.
Fill abtworkshop21@gmail.com	Gmail id is preferable as it can be easily configured for sending mail and/or receiving mail.
Point to Reply-To and Return-Path fields.	Below the Email id field, we have the Reply-To and Return-Path fields.
Red box highlight on Reply-To Fill stlibreoffice@gmail.com	Reply-To If you would like to specify another default email address for all replies to notices, you can do that here. I will add Reply-To email id as stlibreoffice@gmail.com
Point to Email id	If this is left blank, then all replies will go to the Email id given above.
	Coming to Return-Path. This is the email address that all bounced messages will go to.
Point to Email id	If this is left blank, then all bounced messages will go to the Email id given above.
Red box highlight on Email id, Reply-To, Return-Path	So basically, three different email ids can be used for Email id Reply-To and Return-Path However, if only one email id is provided then, by default, Koha will use it for all the three fields.
Red box highlight on URL http://www.iitb.ac.in/en/education/academic-divisions	Next, mention the URL of your library in the field, like I have done here.
Show the screenshot of the holdings table on the OPAC	On filling the URL field, the particular library name will be linked in the holdings table on the OPAC.
	After this, we have to fill in the OPAC info.
In OPAC info: Fill the following- Spoken Tutorial Library, Mumbai. Powai- 400001	This is where you have to put information about your library. I have entered some information about my library here.
Show the screenshot of mouse-over on Library name in the holdings table on the OPAC	This info will appear in the OPAC, when we move the cursor over the library name in the holdings table.
Slide OPAC info:	If the URL for a particular branch library is put in this field, then OPAC will tell us the branch library where the book is available.
SLIDE OPAC info:	To get the hyper-link address information hover the mouse on the link. This will give the address of the particular branch library where the book can be issued from.
Point to IP address	Next we have the IP address.
	Let’s switch back to the Koha interface.
Point to IP Narration only	If you want to restrict Koha admin access to a particular IP address then you can specify the IP here. Else, you can leave it blank.
Point to IP Narration only	I will leave it blank.
Red box highlight on Notes	Lastly, we have the Notes field. This is where you can fill in any notes for future reference. These will not be displayed in OPAC.
Click on the Submit button	After entering all the details, click on the Submit button.
Cursor on the page Libraries Cursor on the Spoken Tutorial Library	The name of the newly added library appears on the Libraries page. In our case, Spoken Tutorial Library.
	Let us now see when to use the Group Library option.
Cursor on '+ New Group'	If you want to add a new group, click on the tab '+ New Group'
Slide Use Group Library to group branch libraries like- Chemistry Library, Physics Library, Biology Library	Suppose you have a few branch libraries for e.g.- Chemistry Library, Physics Library, Biology Library and you want to group them. In such a scenario use the Group Library option. Name this group as Science library which falls under the main library.
Slide Grouping can be done on the basis of similarities and/or some similar characteristics etc.	Grouping can be done on the basis of similarities and/or similar characteristics etc.
Click Logout	Logout from your current session as a Database administrative user. To do so, go to the top right corner and click on No Library Set. From the drop-down, click on Logout.
	This brings us to the end of this tutorial.
Slide Summary	Let us summarize In this tutorial we learnt to- Create a library and Create a new Group
Slide Assignment Create a new library and Create a new group	As an assignment- Create a new library and Create a new group
Slide About Spoken Tutorial project The video at the following link summarises the Spoken Tutorial project. Please download and watch it.	The video at the following link summarises the Spoken Tutorial project. Please download and watch it.
Slide Spoken Tutorial workshops The Spoken Tutorial Project team: conducts workshops using spoken tutorials and gives certificates on passing online tests. For more details, please write to us.	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
Slide Forum for specific questions: Do you have questions in THIS Spoken Tutorial? Please visit this site Choose the minute and second where you have the question Explain your question briefly Someone from our team will answer them	Forum for specific questions: Do you have questions in THIS Spoken Tutorial? Please visit this site Choose the minute and second where you have the question Explain your question briefly Someone from our team will answer them
Slide Forum for specific questions: The Spoken Tutorial forum is for specific questions on this tutorial. Please do not post unrelated and general questions on them. This will help reduce the clutter. With less clutter, we can use these discussion as instructional material.	Forum for specific questions: The Spoken Tutorial forum is for specific questions on this tutorial. Please do not post unrelated and general questions on them. This will help reduce the clutter. With less clutter, we can use these discussion as instructional material.
Slide Acknowledgement Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.	Acknowledgement Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey