Joomla/C2/Article-Options-in-Joomla/English-timed

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Time Narration
00:01 Welcome to the Spoken Tutorial

on Article Options in Joomla.

00:06 In this tutorial, we will learn about:

status of an article,

publishing options for an article and

global options for Articles.

00:17 For this tutorial, I will be using:

Ubuntu 14.04,

Joomla 3.4.1,

Apache, MySQL and PHP obtained through XAMPP 5.5.19.

00:34 To follow this tutorial, ensure that you know how to create articles in Joomla.
00:40 If not, check the relevant Joomla tutorials on the Spoken Tutorial website.
00:46 Earlier, we learnt to create, edit, copy and delete an article in Joomla.
00:53 Now, let’s learn some other options for these articles.
00:57 Let’s switch to the Joomla Control Panel .
01:00 Click on Article Manager.
01:03 Here are our previously created articles- “Benefits of Sodium” and “Vitamin A”
01:10 Let us check if they are visible on the homepage.
01:14 Click on Digital India at the top right of the page.
01:22 You can see “Benefits of Sodium” here but not “Vitamin A”. Why is this so? This is because we had made “Benefits of Sodium” a featured article.
01:33 Let us now make the article “Vitamin A” also as featured.
01:38 Go back to Article Manager page.
01:42 Click the Featured attribute, i.e, the star in the featured column, for the article “Vitamin A”.
01:49 Let me undo this change by clicking on the Featured attribute once again.
01:54 We can also feature an article by checking the checkbox in the first column to the left of the article title
02:01 and then clicking on Featured button in the top menu.
02:05 Notice that the yellow star has appeared in the featured column.
02:09 Now, switch to the Digital India web-page tab and press F5 to refresh it.
02:15 We can see that both the articles are visible now.
02:19 Let us get back to the Article Manager page.
02:22 We will now learn a few more Article attributes.
02:26 Click on the article “Vitamin A” to reach the Edit Article page.
02:31 Here is a field named Status. What does it indicate?
02:36 Whenever an article is created, the status takes the default value “Published”.
02:42 A featured article is displayed on a website because its status is Published.
02:48 So are our two articles, as of now.
02:51 What happens if the status of an article is changed to Unpublished?
02:56 Switch back to the Article Manager page.
02:59 We are in the Edit Article of “Vitamin A”.
03:02 Let us change the status of our article “Vitamin A” to Unpublished.
03:07 Click on the Save & Close button.
03:10 Switch to the Digital India web page and refresh the page.
03:14 Notice that the article “Vitamin A” is no longer visible here.
03:19 Switch to the article manager page again.
03:23 Let us learn about the third value of Status, i.e. Archived.
03:28 For a change, let's now modify the status of “Benefits of Sodium” to Archived.
03:34 Click on the title “Benefits of Sodium”.
03:38 Now, click on the Status drop-down and set the Status to Archived.
03:43 Click on save and close button.
03:46 We are back to the Article Manager.
03:49 “Benefits of Sodium” has now been removed from the Articles list of Article Manager.
03:55 Verify that it is also no longer displayed on the homepage either.
04:00 So, where has the article gone?
04:02 Come back to the Article Manager.
04:05 To view archived articles, we will need to use a filter.
04:10 To the right of search box, we can see Search Tools button.
04:15 Click on it. It will show a number of search filters.
04:20 Click on the Select Status filter.
04:23 Let's set the filter to Archived.
04:26 Now we can see our article “Benefits of Sodium” listed here.
04:31 An article when archived becomes a part of the historical data.
04:36 You can re-publish it whenever required.
04:40 The status of an archived article can be directly set to Unpublished or Published as well.
04:47 To do so, first hover the mouse over the Status column, as shown.
04:52 You can see a small tooltip here which says “Unpublish Item”.
04:57 Click on the left icon in the Status column.
05:00 Notice that we cannot see the article now.
05:04 This is because the Status filter is still set to Archived.
05:09 Let’s remove the filter by clicking on the Clear button next to Search Tools.
05:15 We can now see the article “Benefits of Sodium” listed here.
05:20 Notice that the status icon has now changed.
05:24 The newly acquired status indicates that the article is now ready for publishing.
05:30 In a similar manner, you can get the list of Published, Unpublished and Trashed articles.
05:37 Let me first change the status of the article “Benefits of Sodium” back to Archived.
05:43 Click on the checkbox to the left of the title.
05:46 Now click on the Archive button in the toolbar on top.
05:51 A message appears which says the article has been archived.
05:56 An Archived or Unpublished article can still be viewed and edited in the Article Manager.
06:03 Let’s change the status filter back to Archived.
06:07 Click on the archived article “Benefits of Sodium”.
06:11 Let’s append this sentence at the end of given text.
06:15 “The daily consumption of sodium, however, depends on a number of factors.”
06:21 I will change the status of this article from Archived to Published.
06:26 Then click on Save & Close.
06:29 Let us now select All in Select Status filter.
06:34 This will show all the articles, irrespective of their status.
06:39 Notice the status of all the articles here.
06:42 Also notice the article “Sodium” that we had deleted or trashed in the earlier tutorial.
06:49 Explore whether you can change its status on your own.
06:53 The other available filters here are Category, Levels, Access, Author, Language and Tag.
07:02 We will learn about them in later tutorials. Let’s move ahead.
07:08 Click on “Vitamin A” from Articles list.
07:12 We are in the Edit Article page.
07:15 Let’s change the status of the article to Published.
07:19 On the right of the Content tab, we can see the tab Publishing.
07:24 Click on it. This records the meta-data of the article.
07:29 We will look at some of the important ones.
07:33 The option Created by, displays the name of the creator.
07:37 In our case it is Super User.
07:40 We will learn to change it by using Select User button later.
07:45 Notice 3 different date fields here- Created Date, Start Publishing, Finish Publishing.
07:53 Created Date by default, is the date on which the article was created.
07:58 Start Publishing is the date on which the article will be published or made visible on the homepage.
08:05 That means, the date from which its status will be automatically set to Published.
08:11 By default, this date is set to Created Date.
08:16 Finish Publishing is the date on which the article will cease to be visible on the homepage.
08:22 That means, the date from which its status will be automatically set to Unpublished.
08:28 By default, it is set to blank.
08:31 It means, an article is available forever, by default.
07:36 Notice here, that Created Date and Start Publishing date are the same.
08:41 To change these dates, open the calendar by clicking the calendar icon, on the extreme right.
08:48 Let me change the Created Date to today’s date: 18 January 2016.
08:55 Click on the Save & Close button.
08:58 Go to the homepage and refresh it.
09:01 The date of creation of the article is now 16 January 2016.
09:07 Here are 2 small assignments for you.
09:10 Assignment 1 is to open the calendar of Start Publishing date.
09:15 Select the date as a future date. Save the changes.
09:20 Go to the Homepage and refresh it.
09:23 Check the article list and understand what has happened.
09:28 Assignment 2: Now come back and change the date to a date prior to the Creation Date.
09:35 Once again, save the changes and observe the changes on the Homepage.
09:40 Understand what has happened.
09:43 Before exploring further, let us learn a few more details regarding an article.
09:50 Switch to homepage and refresh it.
09:54 All the articles are listed here, along with their details in the header.
09:58 What exactly has been shown?
10:01 Observe that the Title of an article is clickable.
10:05 Let me click on Vitamin A.
10:08 Now the article Vitamin A has opened on a full page.
10:13 At the bottom, there is a link to the Next article.
10:17 Category of this article says it is Uncategorised and this is also a hyperlink.
10:24 I will click on Uncategorised.
10:27 And now, we are re-directed to a page with all the articles belonging to the category Uncategorised.
10:34 Here are our articles and they are both Uncategorised, by default.
10:39 Let us now see how we can remove this header information from all the articles.
10:45 Come back to the Article Manager page.
10:48 Here click on the Options button in the toolbar, towards the extreme right.
10:54 It will open another page with the title “Article Manager Options”.
11:00 On the top left, are the options to Save, Save & Close and Cancel the changes made on this window.
11:08 These settings are global options and apply to all articles, unless changed specifically.
11:15 Show Title shows the Title of the article.
11:18 By default, it is set to Show.
11:21 Let's set it to Hide and click on Save.
11:25 Go to the Digital India web page and refresh the page.
11:29 Notice that the Title is no longer visible.
11:33 Go back to the Article Manager page.
11:36 Set Show Title to Show.
11:39 Next, let’s set Linked Titles as No.
11:43 This will remove the Title hyperlink.
11:46 We will skip Show Intro text option for now.
11:50 Show Category and Link Category. Show the category in the header and also makes it a hyperlink.
11:58 Let's choose No option for Linked Category, Hide option for Show Category.
12:05 Save these changes.
12:07 Go to the Digital India webpage and refresh the page.
12:11 Observe that the category information is no longer visible. And, the Title is no longer a hyperlink.
12:19 Go back to the article manager page.
12:22 Explore all the other options in the settings on your own and note what happens.
12:28 Now scroll down to see the last section of the settings window.
12:32 These options enable us to show or hide the print and email icons.
12:38 Let’s go to the Digital India web page.
12:42 On the extreme right side of the article, notice a button with a small wheel and down arrow.
12:49 Click on this button.
12:51 We can see 2 options: Print, Email.
12:55 Click on the print icon.
12:57 This will open a new window with only the article and print button on the right.
13:03 Clicking on the print button will open the default print dialog box.
13:08 The further procedure is the same, as for any print job.
13:12 Let's cancel the printing now.
13:15 We will learn about the email option in another tutorial later.
13:20 Return to the control panel.
13:24 The Show Icons, Show Print Icon and Show Email Icon are all set to Show, by default.
13:29 You can change the settings as per your requirement.
13:33 Notice, there is an option here to show the number of Hits.
13:37 This indicates the number of times the article has been viewed.
13:41 We will discuss Show Unauthorised Links and Positioning of the Links in another tutorial.
13:47 Let’s save all the settings now, by clicking on Save & Close.
13:52 Go to the web page and refresh the page, to see all the changes that we made.
13:58 Let us recap. In this tutorial, we learnt about:

status of an article,

Publishing options for an article and

Global options for articles.

14:11 Here is another assignment for you.
14:13 Click on Options in Article Manager.
14:16 Make changes to display Create Date and Modify Date.
14:21 Save & Close these settings.
14:23 Click on the article Benefits of Sodium.
14:26 Append the block of text from the assignment-text file provided with this tutorial, at the end of this article.
14:33 Save the article.
14:35 Do you observe any change in the header information of the article in the homepage?
14:40 The video at this link, summarizes the Spoken Tutorial project. Please download and watch it.
14:48 The Spoken Tutorial Project team conducts workshops and gives certificates on passing online tests. For more details, please write to us.
14:58 Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.
15:05 More information on this mission is available at the link shown.
15:10 This is Priyanka, signing off. Thank you for joining.

Contributors and Content Editors

PoojaMoolya, Sandhya.np14, Venuspriya