LibreOffice-Suite-Writer/C2/Viewing-and-printing-a-text-document/English

Resources for recording Viewing and Printing Text Document

VISUAL CUE	NARRATION
Show Slide Number 1 TITLE SLIDE	Welcome to the Spoken tutorial on LibreOffice Writer-Printing and Viewing documents.
Show Slide Number 2 Learning Objectives Viewing Documents. Printing Documents.	In this tutorial we will learn the following: Viewing Documents. Printing Documents.
Show Slide Number 3 OS and versions	Here we are using Ubuntu Linux 10.04 as our operating system and LibreOffice Suite version 3.3.4.
Show Slide Number 4 Don’t click.	So let us start our tutorial by learning about the various viewing options in LibreOffice Writer.
Show Slide Number 4 Click and display the bullet points.	There are basically two widely used viewing options in Writer. They are “Print Layout” and “Web Layout”.
Show Slide Number 5	The “Print Layout” option displays how the document will look when printed.
Show Slide Number 5	The “Web Layout” option displays the document as seen in a Web browser. This is useful when you want to create HTML documents as well as when you want to view the document in full screen mode for editing them.
Switch to “resume.odt” file. Click on “View” >> click on “Print Layout”.	To access the “Print Layout” option click on the “View” option and then click on the “Print Layout” option.
Click on “View” >> click on “Web Layout”.	In order to access the “Web Layout” option, click on the “View” option in the menu bar and then click on the “Web Layout” option.
Click on “View” >> click on “Full Screen”.	Apart from both these options, one can also view the document in full screen mode. Click on the “View” option in the menu bar and then click on the “Full Screen” option. The full screen mode is useful for editing the documents as well as for projecting them on a projector.
Press “Esc”.	In order to exit the full screen mode, press the “Escape” key on the keyboard. We see that the document exits the full screen mode.
	Now lets us click on “Print Layout” option in View menu.
Click Insert >> Manual Break >> Page break Then click on “OK”	Before proceeding further, let us add a new page to our document by clicking Insert >> Manual Break and choosing the Page break option. Then click on “OK” We will learn about this in more details in another tutorial.
Click on “View” and point to “Zoom” Click on “Zoom”	Another option for viewing the document is called “Zoom”. Click on the “View”option in the menu bar and then click on “Zoom”.
Point “Zoom and View Layout”. Point “Zoom factor” and “View layout”.	You see that a “Zoom and View Layout” dialog box appears in front of us. It has headings namely, “Zoom factor”and “View layout”.
Point “Zoom factor”. Point to all the options under “Zoom factor”.	The “Zoom factor” sets the zoom factor to display the current document and all documents of the same type that you open thereafter. It has useful options which we will discuss one by one.
Point to “Optimal” but don’t click.	On clicking the “Optimal”option you get the most favorable view of the document.
Click on “Fit width and height”>> Click “OK”.	The “Fit width and height” view fits the document across the the entire width and height of the page. Thereby, it displays one page at a time. It makes the viewing and editing of multiple pages of a document much easier.
Point to “Fit to width” option but don’t click.	Next option is Fit to Width. This fits the page to its width.
Point to “100%” but don’t click.	100% view will display the page in its actual size.
Click on “View”->click on “Zoom”->Click on “Variable”->enter “75%” in the field->Click on “OK”.	Next we have the most important viewing option called the “Variable”. In the variable field you can enter the zoom factor at which you want to display the document. For example,we enter the value as “75%” in the “Variable” field and then click on the “OK” button. Likewise, you can change the zoom factor according to your need and convenience for viewing and editing the documents.
Click on “View”->click on “Zoom”	Another feature in the dialog box is the “View layout”
Point “View layout”. Point “Automatic” and “Single page”.	The “View layout” option is for text documents. It is used to reduce the zoom factor to see the effects of different view layout settings in the document. It has options like “Automatic” and “Single page” for displaying pages side by side and beneath each other respectively.
Click on “Fit width and height”->click “Single page”->click “OK” Scroll down to show the second page.	For example, if we select the “Fit width and height” option under “Zoom factor”, then click on the “Single page” option under the “View layout” option and finally click on the “OK” button, we see that the pages are displayed one below the other.
Click on “View”->click on “Zoom”->click on “Automatic”->click on “OK”.	Now click on the “Automatic” option and then click on the “OK” button. You see that the pages are displayed in side by side manner.
Scroll cursor across the three controls on the Writer Status Bar Point to the three controls on the Writer Status Bar	The three controls on the Writer Status Bar also allow to change the zoom and view layout of our document. The View Layout icons from left to right are as follows: Single column mode, view mode with pages side by side and book mode with two pages as in an open book.
Point to the Zoom slider and drag to the right and to the left and bring back to the centre.	We can also drag the Zoom slider to the right to zoom into a page or to the left to show more pages.
	Before learning about “printing” in LibreOffice Writer, let us learn something about “Page preview”.
Click on “File” and point to “Page Preview”	Click on “File” and click on“Page Preview”. The “Page Preview” bar appears when you view the current document in the page preview mode. It basically shows how your document will look like when it is printed.
Show page preview.	You can see the preview of our resume.odt file.
Point to the various controls in the toolbar.	There are various controls options in the tool bar of the preview page.
Point to “Zoom In”, “Zoom Out”, “Next page”, “Previous page”and “Print”.	There are options to “Zoom In”, “Zoom Out”, “Next page”, “Previous page” and “Print”.
Show “resume.odt” file	After learning how to view documents in LibreOffice Writer as well as Page Preview, we will now learn how a “Printer” functions in LibreOffice Writer.
	A printer, in simple words, is an output device used to print a document. We will now see how to access the various options of Print.
Click on “Tools” ->click on “Options” Select “LibreOffice writer” ->click on “Print”	Click on the “Tools” in the menu bar and then click on “ Options” . Click on the arrow beside “LibreOffice Writer“ and finally click on “Print”.
click on “OK”	A dialog box appears on the screen giving you options to select from. So we keep the default settings and then click on the “OK” button.
Point to “Print File Directly icon”	Now, to directly print the entire document, click on the “Print File Directly” icon in the tool bar. This is known as Quick Printing.
	You can have more control over printing any document by accessing the “Print” option and changing the default settings.
Click on “File” ->click on “Print”	Click on the “File” menu in the menu bar and then click on “Print”.
	The “Print” dialog box appears on the screen.
Select “Generic Printer” option in General Tab.	Here we select the “Generic Printer” option in General Tab.
Point to “All pages”.	The “All pages” option is for printing all the pages of the document.
Click on “Pages”-> type “1-3”	If you want to print a range of pages you can select the “Pages” option and enter the range in the field. For eg- we will type “1-3” here. This will print the first three pages of the document.
Click on “Number of copies”>> type “2”	If you want to print multiple copies of the document, then enter the value in the “Number of copies” field. Let us enter the value “2” in the field.
Click on “Options” Drag cursor along all options.	Now let us click on the “Options” tab in the dialog box. A list of option appears on the screen from where you can select and print in the document.
Point to “ Print in reverse page order”. Click on “Print in reverse page order” checkbox.	We see a check box namely “ Print in reverse page order”. This option makes it easier to collect large outputs. So click on the check box against it.
Point to “Print”	Now click on the “Print” button.
Double-click on “resume.pdf” file on desktop.	You can also take the print out of your pdf document. We have already seen how to convert a “dot odt” document to a “dot pdf” file. Since we have already saved the “pdf” file on the desktop, we will double-click on the pdf file.
Click on “File”->click on “Print” Click on “Print Preview”	Now click on the “File” option and then click on “Print”. Let us keep the default settings and then click on the “Print Preview” button.
Click on “Print this document”	You see that the preview of the file on the screen. Now click on the “Print this document” icon in the preview page in order to print it.
Show Slide number 6 SUMMARY 1.Viewing Documents 2.Printing Documents.	This brings us to the end of the spoken tutorial on LibreOffice Writer To summarize, we learned about: Viewing Documents. Printing Documents.
Show Slide number 5 COMPREHENSIVE ASSIGNMENT Write the text “This is LibreOffice Writer” in Writer. Use the “Full Screen”option to get a full screen view of the document. Use the zoom option to have an “optimal” as well as “Variable” view of the document.Set the “variable” value as “50%” and then view the document. Have a “Page preview” of the document and print two copies of the document with borders on the page.	COMPREHENSIVE ASSIGNMENT Write the text “This is LibreOffice Writer” in Writer. Use the “Full Screen”option to get a full screen view of the document. Use the zoom option to have an “optimal” as well as “Variable” view of the document.Set the “variable” value as “50%” and then view the document. Have a “Page preview” of the document and print two copies of the document with borders on the page.
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Show About the contributor Slide About the contributor This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd. www.desicrew.in Thanks for joining	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd. Thanks for joining

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