GNUKhata/C2/Contra-Transactions/English

Title of script: Contra and Journal transaction in GNUKhata

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, GNUKhata, Contra, Journal, Transaction

Visual Cue	Narration
Slide 1	Hello and welcome to the tutorial on ‘Entering a Contra Transaction’ in GNUKhata.
Slide 2 Learning Objectives	After watching this tutorial, you will be able to: Enter a Contra Transaction in GNUKhata
Slide 3 System Requirements	To record this tutorial, I am using GNUKhata version 1.2 Ubuntu 12.04 Operating System and Firefox version 17.0 To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.
Slide 4 Prerequisites	I assume that you already know Principles of Book keeping Creating a new organisation Creating Accounts in GNUKhata If not, for relevant tutorials, please visit http://spoken-tutorial.org
	Let us open GNUKhata.
Open web browser, Firefox	I will open Firefox web browser.
Type http://localhost:8080 in firefox	As you are aware, we are running GNUKhata on local machine. So the web address will be http://localhost:8080
Click on Select Existing Organisation drop down and select Free Accounting Foundation	Click Select Existing Organisation and select Free Accounting Foundation as organisation.
Click on For Financial Year.	Select the financial year for the organisation.
Click on Proceed then login as "admin"	Now click on "Proceed" and login as "admin".
On the main screen	Now we are on the main screen.
Point to Master menu Point to Transaction menu.	We have already discussed about how to create an account under the Master menu by selecting Account Creation/Find/Edit This time we will discuss about “Transactions” from the main menu.
Click on Transaction.	Under Transactions, you can enter different types of transactions.
Select Contra option /* Slide 5 */	From these options, I shall select "Contra". Alternatively, you can use the shortcut key Alt+C from your keyboard. As you all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.
/* Slide 6 */	As an example, consider a Contra transaction for "Cash deposit to SBI bank Rs.2000 on 01-04-2011".
/* Slide 7*/ Screen with Contra transaction	For recording a Contra transaction, we should create two accounts first. The account will have the group name Group Name - Current Assets, Sub Group - Bank and Account Name SBI. The second account will be under the group Current Asset and Sub-group - Cash. The second account will have the name Cash and Bank.
/* Interface */ Type CA12 in Voucher No	Now, I will show you how to record Contra transaction. The first text-box is for Voucher Number. Voucher No can take alphanumeric characters. So I will type CA12.
Shift to date text box by using the tab button on your keyboard. Point to the default date	Next comes the "Date" field, it is to be entered in date, month and year format (DD-MM-YYYY). You will notice that in the "Date" field, The first day of the financial year of the organisation I.e 1st April 2011 appears by default. You can edit this date if you wish.
Point to Dr/Cr option	The first option in the dropdown box is "Dr/Cr". Depending on the nature of the transaction, we will select Dr or Cr option from this drop down.
Select the "Dr" option	I will select the "Dr" option.
Select "SBI Bank account"	The next field is Account Name. It has a dropdown box which shows all the existing Account names. I will select "SBI".
Enter Rs 2000 as amount	The next is Debit Amount. I will enter Rs 2000 as the debit amount.
Click on "Ok" button	Then I will click on "Ok" button. You can see that one row is added.
From Dr/Cr dropdown Select Cr option From Account name dropdown select Cash account	Now we will see the second part of the transaction that is the credit side. I will select Cr (Credit) option from DR/CR dropdown. From the Account Name I will select Cash account.
Type 1000 as amount	Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column. Notice that Rs.2000/- comes as default Credit Amount. This is because, as per the accounting practice, the amounts on both debit and credit side should tally. I will enter a different amount, lets say, Rs. 1000 and Click on "Ok" button. Let me show you what happens if you now click on Save.
Type 1000 for the credit entry. Click on Save	Notice that an alert message appears saying “Credit and Debit amounts does not tally".
Click on the delete icon Choose Cash account Type Rs. 2000	Since we have no other cash or bank account we will delete the credit entry by clicking on delete icon. First we have to select the Cash account Now I will type the same amount as the debit amount. Rs. 2000.
Point to Total Debit Amount and Credit Amount	If the amount is entered correctly, the total of debit amount will be equal to the credit amount.
Type "Being cash deposit into bank" in the Narration box	Here in the Narration box, type the details of the transaction. I will type "Being cash deposit into bank".
Click on the Save button	When you are done, to save this transaction click on the Save button.
Point to message	When I click on "Save" button, message appears saying “Transaction Record has been saved".
Point to Transaction Menu	This way, you can record another transaction. That’s it for this tutorial. In the next few tutorials, we will learn more about GNUKhata.
Switch to Slides Slide 8 Summary Contra Transaction	In this tutorial, we have completed Entering of Contra Transaction
Slide 9 Assignment	As an assignment, Please record A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.
Slide 10 Assignment	A Journal transaction of Purchase of furniture worth Rs.50,000/- on credit from New Furniture company on 15-06-2011. Hint: Under Direct Expense, make an account 'Purchase'. Under Current Liability, make an account 'New Furniture Company'. Make a Journal Transaction using these two accounts.
Slide 11 Assignment	A credit transaction of 40 units sold to customer XYZ on 01-04-2012 against invoice no A12 at Rs.10 each. Now on 10-05-2012, it is agreed that the said units will be charged at Rs.8. Hint: Under Indirect Income, make an account 'Sales return' Under Current Assets, Select Sundry Debtors, make an account 'XYZ'. The amount for transaction will be Rs 80.
/* Slide 12 */ About the Spoken Tutorial Project	Watch the video available at http:spoken-tutorial.org It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
/* Slide 13 */	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
/* Slide 14 */ Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Trupti