LibreOffice-Suite-Calc/C3/Linking-Calc-Data/English

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Resources for recording Linking in Calc



VISUAL CUE NARRATION
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Welcome to the Spoken tutorial on Linking in Calc in LibreOffice Calc.

Welcome to the Spoken tutorial on Linking in Calc in LibreOffice Calc.

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Learning Objectives

  • Reference other sheets in Calc.
  • Use hyperlinks in Calc.

In this tutorial we will learn the following:

  • How to reference other sheets in Calc.
  • How to use hyperlinks in Calc.
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OS and Versions

  • Ubuntu Linux version 10.04
  • LibreOffice Suite version 3.3.4

Here we are using Ubuntu Linux version 10.04 as our operating system and LibreOffice Suite version 3.3.4.


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Reference Cells You can reference

  • A cell from another sheet to a cell in the current sheet
  • A cell from another spread sheet
  • If you have saved both the spreadsheets

LibreOffice Calc allows you to reference

  • A cell from another sheet to a cell in the current sheet
  • A cell from another spread sheet
  • If you have saved both the spreadsheets.
Open “Personal-Finance-Tracker.ods”. Let’s open “Personal-Finance-Tracker.ods”.
Click on “Sheet 1”. The sheet 1 of our file contains the spreadsheet for “Personal Finance Tracker”.
Point to the columns “Spent” and “Received”. Point to the amounts entered there. I have added some amounts in the columns “Spent” and “Received”.
Point to “Cost” and “Spent Now, let us find the sum total of the components under “Cost” and “Spent” respectively.
Click on cell C9->write “=SUM(C3:C7)”

Press “Enter”.

Click on the cell referenced as C9 and enter the formula “is equal to SUM” and within braces “C3 colon C7” .

Then press the “Enter” key.

Click on cell D9->write “=SUM(D3:D7)”

Press “Enter”. Point to the totals.

Click on the cell referenced as D9 and using the same formula find the total.
Point to the total balance under “Cost” and “Spent Now, we will display the total balance under “Cost” and “Spent” on a different sheet using cell referencing.
Click on “Sheet 2 Let’s click on the “Sheet 2” tab.

This opens the new sheet.

Click on A1.

Type “COMPONENT” inside it.

Now click on the cell referenced as A1 and type the heading “COMPONENT” inside it.
Click on cell B1

Type “BALANCE” inside it.

Click on the cell referenced as B1 and type the heading “BALANCE” inside it.
Now, let’s enter the names of the components under the heading.
Click on cell A3

Type “COSTS” Pess “Enter

Click on the cell referenced as A3 and type“COSTS” .

Press “Enter”.

Click on cell A4

Type “Spent” and


Below “COSTS”, let’s enter the next component as “SPENT” in the cell referenced A4.
Click on cell B3 Now, click on the empty cell B3.
Point to the cells B3 and B4

Point to the text Cost in A3 and Spent in A4

Point to Sheet1 tab at the bottom.

The cells B3 and B4 will have the total balance under the heading “COST” and “SPENT”, which we calculated in “Sheet 1”.

This will be done by referencing.

Click on “=” next to input line. To make the cell reference in cell B3, click on the “equal to” sign next to the “Input line”.
Click on “Sheet 1” tab. Now, on the Sheet tab click on “Sheet 1”.

Click on cell C9 which has the total for “Costs”

In this sheet, we will click on the cell C9 which contains the total under the column “Costs”.

Point to input line

Notice, that in the “Input line” the statement “Sheet 1 dot C9”, is displayed.
Click on “Checkmark”next to input line. Now click on the check mark next to the “Input line”.
Point to the cell B3 which appears in the “Sheet 2”. Notice, that the grand total of the data under “Costs” in the “Sheet 1” tab is automatically entered into the cell referenced as B3 in the “Sheet 2 “ tab.
Similarly,we can enter the grand totals of other components through referencing.
Click on Sheet 1 then back on Sheet2 Referencing can be very useful to summarise data if there are many sheets, with a lot of data content.
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Create Hyperlinks

  • Use Hyperlinks to jump
  • To a different location within a spreadsheet
  • To different files or
  • Even to web sites
Now, let’s learn how to create Hyperlinks in Calc sheets.
  • You can use Hyperlinks to jump
  • To a different location within a spreadsheet
  • To different files or
  • Even to web sites.
Switch to “Personal-Finance-Tracker.ods

Point to “Sheet 1” and then to “Sheet 2”.

In “Personal-Finance-Tracker.ods

the personal finance tracker is in “Sheet 1” and the rest of the content is in “Sheet 2”.

Let’s say we want to jump from Sheet 1 to Sheet 2.

Click on “Sheet 1 First, click on the “Sheet 1” tab.
Click on cell B14

Enter “Sheet 2” inside it.

Here let’s click on the cell referenced as B14 and enter ”Sheet 2”.
Point to “Input line You see that the name “Sheet 2” is displayed on the “Input line”.
Select text “Sheet 2” in the input line. Now select the text “Sheet 2” in the Input Line.
Click on the “Hyperlink” icon on the toolbar. After selecting the text, click on the “Hyperlink” icon in the toolbar.
Point to the Hyperlink dialog box that appears. The Hyperlink dialog box appears.
Click on “Document On the left side, let’s select the “Document” option.
Click on “Target in document” icon. Click on the “Target in document” icon in the dialog box.
Point to “Target in document” dialog box. A new “Target in document” dialog box appears.
Click on the “plus” sign next to the “Sheet” option. Now, click on the “plus sign” next to the “Sheet” option.
Click on “Sheet 2”. In the dialog box which appears, click on the “Sheet 2” option.
Click on “Apply

and click “Close

Now click on the “Apply” button and then click on the “Close” button.
Click on “Apply” and then click on “Close Now, from the Hyperlink dialog box, click on “Apply” and then click on “Close”.
Point to highlighted text “Sheet 2 The “Sheet 1” tab appears in front with the text “Sheet 2” highlighted in the cell.
Click on the text “Sheet 2 Now, when we click on the text “Sheet 2”, it directly takes us to the sheet where we had entered the balance for Costs.

We have created a hyperlink!

Point to the hyperlinked text “Sheet 2” in “Sheet 1 To remove the hyperlink, first select the hyperlinked text “Sheet 2”.


Right click and click on “Default Formatting Now right click and from the context menu, click on the “Default Formatting” option.
Point to the text which no longer is a hyperlink. The the text is no longer hyperlinked.

It is just like any normal text in the document.

Undo the changes. Let us undo the changes.
Show Slide Number 3

SUMMARY

  • Reference to other sheets in Calc.
  • Use hyperlinks in Calc.
This brings us to the end of the Spoken Tutorial on LibreOffice Calc.

To summarize, we learned how to:

  • Reference to other sheets in Calc.
  • Use hyperlinks in Calc.
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About the Spoken Tutorial Project

  • It summarises the Spoken Tutorial project
  • If you do not have good bandwidth, you can download and watch it
  • Watch the video available at the following link
  • It summarises the Spoken Tutorial project
  • If you do not have good bandwidth, you can download and watch it
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Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates for those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials.
  • Gives certificates for those who pass an online test
  • For more details, please write to contact at spoken hyphen tutorial dot org
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Acknowledgements

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India.
  • More information on this Mission is available at
  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at
  • spoken hyphen tutorial dot org slash NMEICT hyphen Intro
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About the Contributor

  • This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd
  • www.desicrew.in
  • Thanks for joining
  • This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd
  • Thanks for joining

Contributors and Content Editors

Chandrika