LibreOffice-Suite-Calc/C2/Introduction-to-LibreOffice-Calc/English

Resources for recording Introduction to Calc

Visual Cue	Narration
Show Slide Number 1 Welcome to the Spoken tutorial on Introduction to LibreOffice Calc.	Welcome to the Spoken tutorial on Introduction to LibreOffice Calc.
Show Slide Number 2 Learning Objectives Introduction to LibreOffice Calc. Various toolbars. Open a new document. Open an existing document. Save a document. Close a document.	In this tutorial we will learn about: Introduction to LibreOffice Calc. Various toolbars in LibreOffice Calc. How to open a new document in Calc. How to open an existing document. How to save and Close a document in Calc.
Show Slide Number 3 What is LibreOffice Calc?	LibreOffice Calc is the spreadsheet component of the LibreOffice Suite. Just like Writer deals largely with text information, spreadsheet deals largely with numeric information.
Show Slide Number 4 What is LibreOffice Calc?	It can be said to be a software for the language of numbers. It is the equivalent of Microsoft Excel in Microsoft Office Suite.
Show Slide Number 5 What is LibreOffice Calc?	It is a free and open source software so it can be copied, reused and distributed free of cost.
Show Slide Number 6 OS and versions	To get started with LibreOffice suite, you can use either Microsoft Windows 2000 and its higher versions like MS Windows XP or MS Windows 7 or you can use GNU/Linux as your Operating System.
Show Slide Number 7 OS and versions	Here we are using Ubuntu Linux version 10.04 as our operating system and LibreOffice Suite version 3.3.4.
Show http://www.libreoffice.org	If you do not have LibreOffice Suite installed, Calc can be installed by using Synaptic Package Manager. For more information on Synaptic Package Manager, please refer to the Ubuntu Linux Tutorials on this website and download LibreOffice Suite by following the instructions on this website. Detailed instructions are available in the first tutorial of LibreOffice Suite. Remember, when installing, use the “Complete” installation for Calc.
Click on “Applications”->Click on “Office”->Click on “LibreOffice”	If you have already installed LibreOffice Suite, you will find LibreOffice Calc by clicking on the “Applications” option at the top left of your screen and then clicking on “Office” and then on “LibreOffice” option.
Click on “Spreadsheet”	A new dialog box opens up with various LibreOffice components. In order to access LibreOffice Calc, click on the “Spreadsheet” component in the new dialog box.
	This will open an empty document in the main Calc window. Now let us learn about the main components of the Calc window.
Click on “Sheet 1”,”Sheet 2”,”Sheet 3”.	The document in Calc is called a workbook. A workbook contains many sheets called as spreadsheets.
Highlight a row and a column with the cursor..	Each spreadsheet consists of cells arranged in rows and columns. Each row is identified by a number and each column by an alphabet.
Highlight cell referenced as “A1” with the cursor.	A particular cell, which refers to an intersection of a row and a column is identified by its relevant row number and column alphabet.
Point to the highlighted cell referenced as “A1” with the cursor.	Cells can hold information like text, numbers, formulas, and many more data elements for display and manipulation.
Point to the sheets tab below.	Each spreadsheet can have many sheets and each sheet can have little more than one million rows and one thousand columns which gives us more than one billion or hundred crore cells in a single sheet.
Drag cursor along all options in the “title bar”, “menu bar”, “standard toolbar”, “formatting bar”, “formula bar”, “status bar”.	The Calc window has various toolbars like the title bar, the menu bar, the standard toolbar, the formatting bar, the formula bar and the status bar.
Point to “Input line” and “Name box” field.	Apart from these toolbars, there are two additional fields, namely “Input line” and “Name box” at the top. The toolbars contain the most commonly used options which we will learn about as the tutorials progress.
Point to “Sheet1”, “Sheet 2” and “Sheet 3”.	Now you can see three sheet tabs at the bottom left corner of the spreadsheet namely, “Sheet1”, “Sheet 2” and “Sheet 3”. These tabs enable access to each individual sheet, with the visible sheet having a white tab.
Click on “Sheet 2” and “Sheet 3” Come back to “Sheet 1” by clicking on “Sheet 1”	Clicking on another sheet tab displays that particular sheet, and its tab turns white.
Point to the text editor area with cells. Click on cell C6. Point upward to the column and left-ward to the row.	The main section of the spreadsheet where the data is entered contains various cells in the form of a grid. Each cell is at the intersection of a column and a row.
Point to columns headers and row headers. Click on column starting with “A”and go on to the right>> Click on row starting with “1”and go down.	At the top of the columns and at the left end of the rows are a series of gray boxes containing letters and numbers. These are the column and row headers. The columns start at “A” and go on to the right, and the rows start at “1” and go down.
Click on cell referenced as “A1”->Point to “Name Box” at the top-left.	These column and row headers form the cell references that appear in the “Name Box” field.
	After learning about the various components in Calc we will now learn how to open a new document in LibreOffice Calc.
Click on “New” icon. Click on “File”->click on “New”->Click on “Spreadsheet”.	You can open a new document by clicking on the “New” icon in the standard toolbar or by clicking on the “File” option in the menu bar and then clicking on the “New” option and then finally clicking on the “Spreadsheet” option.
	You see that a new Calc window opens up in both the cases.
Click on cell A1. Type“SN” in cell A1.	Now we will learn how to build a “Personal Finance Tracker” in the spreadsheet. Let us see how to enter a data in a few of the cells in a spreadsheet. So click on the cell referenced as A1 in the first sheet of the spreadsheet. Let us type the heading as “SN” which denotes the serial number of the items which we will represent in the spreadsheet.
Click on cell B1->Type “Items”.	Now click on the cell referenced as B1 and type another heading as “Items”. All the item names which we will use in the spreadsheet will be under this heading.
Click on cell C1->write “Cost” Click on cell D1->write “Spent” Click on cell E1->write “Received” Click on cell F1->write “Date” Click on cell G1->write “Account”	Similarly, click on the cells C1, D1, E1, F1 and G1 one after the other and write the headings as “Cost”, “Spent”, “Received”, “Date” and “Account” respectively. We will insert the data under each of these columns later.
Click “File”->click “Save As”.	Once done writing your spreadsheet you should save it for future use. To save this file, click on “File” in the menu bar and then click on the “Save As” option.
Point to “Name”. Type“Personal-Finance-Tracker” in the “Name” field.	A dialog box appears on the screen where you are required to enter the name of your file under the “Name” field. So enter the name of the file as “Personal Finance Tracker”.
Point to “Save in folder” Click on down arrow in the “Save in folder”->Drag cursor along all options ->click on “Desktop”.	Below the “Name” field you have the “Save in folder” field where you are required to enter the folder name which will contain your saved file. So click on the down arrow in the “Save in folder” field. A list of folder options appears. Here we can choose the folder where we want our file to be saved. We click on the “Desktop” option. So the file will be saved on the desktop.
Click on “File type” Drag the cursor along the menu which appears. Point to “ODF Spreadsheet” and then on “ods”.	Now click on the “File type” option in the dialog box. It shows you a list of file type options or file extensions under which you can save your file. The default file type in LibreOffice Calc is the “ODF Spreadsheet” which provides the extension “dot ods”. ODF stands for Open Document Format which is an open standard.
Place cursor on “Microsoft Excel 97/2000/XP(.xls)”->Place cursor on “Microsoft Excel 2003 XML(.xml)->Place cursor on “Microsoft Excel 2007 XML(.xlsx)	Besides saving in dot ods format which can be opened in LibreOffice Calc, you can also save your file in dot xml, dot xlsx and in dot xls format which can be opened in the MS Office Excel program.
Point to “Text CSV(.csv)”	Another popular file extension which opens in most programs is dot csv. This is often used to store spreadsheet data in a text file format, which reduces the file size hugely and is easily portable.
Click on “ODF Spreadsheet”.	We will click on the “ODF Spreadsheet” option. You see that the file type, “ODF Spreadsheet and within brackets, dot ods” gets displayed next to the “File type” option.
Click on “Save”. Point to “Personal Finance Tracker.ods” in the title bar.	Click on the “Save” button. This takes you back to the Calc window with the filename and extension of your choice on the title bar.
Click on “File”->click on “Save As”->click on “File type”->Click on “HTML Document (OpenOffice.org Calc) (.html)”. Click on “Save”.	In addition to the above formats discussed, the spreadsheet can also be saved in “dot html” format which is a web page format. This is done in the same way as explained before. . So click on the “File” option in the menu bar and then click on the “Save As” option. Now click on the ”File Type” option, and then click on the “HTML Document and within braces OpenOffice dot org Calc” option. This option gives the “dot html” extension to the document. Click on the “Save” button.
Put a check on “Ask when not saving in ODF format”. Click on “Keep Current Format”. Point to title bar.	Now put a check on the “Ask when not saving in ODF format” option in the dialog box. Finally click on the “Keep Current Format” option. You see that the document gets saved with dot html extension. This format is used when we want to show our spreadsheet as a web page that can be opened by a web browser program.
Click on “Export Directly as PDF”. Click on “File”->Click on “Export as pdf”->click on “Export”->click on “Save” Click on File -> Close.	The document can also be exported to PDF format by simply clicking on the “Export Directly as PDF” option in the standard tool bar. As before, choose the location where you wish to save. Alternately you can do so by clicking on the “File” option in the menu bar and then clicking on the “Export as pdf” option. In the dialog box which appears, click on the “Export” option and then click on the “Save” button. A pdf file will be created. Lets close this document by click on File and then Close.
	Next we will learn how to open an existing document in LibreOffice Calc.
Click on “File”->click on “Open”	To open an existing document, click on the “File” menu in the menu bar at the top and then click on the “Open” option. A dialog box appears on the screen. Here find the folder where you saved your document.
Click on “Type a file name” icon. Type “Personal-Finance-Tracker” in location bar.	So click on the small pencil button at the top left corner of the dialog box. It has the name, “Type a file name”. This opens a “Location Bar” field. Here, type the name of the file you are looking for. So we type the name of the file as “Personal Finance Tracker”.
Click on “Personal-Finance-Tracker.ods” Click on “Open”	Now in the list of file names that appears, choose “Personal Finance Tracker dot ods”. Now click on the “Open” button. You see that the file Personal Finance Tracker.ods opens.
Point to “Open” in the toolbar.	Alternately you can open an existing file by clicking on the “Open” icon in the toolbar at the top and doing the further process in the same manner. You can also open files with “dot xls” and “dot xlsx” extensions which are used by Microsoft Excel in Calc.
Left click on mouse->drag it along the headings “SN”,”Cost”,”Spent”,”Received”,”Date” and “Account”->release left mouse button. Click on the “Bold” icon in the standard tool bar.	Next you will see how to modify a file and save it under the same file name. So let us modify the file by making the headings bold and increasing their font size. So first click on the cell referenced as A1. Select the headings “SN”, “Cost”, “Spent”, “Received”, “Date” and “Account” by clicking on the left mouse button and then dragging it along all the headings. This will select the text and highlight it. Now release the left mouse button. The text should still be highlighted. Now click on the “Bold” icon in the standard toolbar. The headings thus become bold.
Select the headings->click on “Font Size”->click on “14”	Now let us increase the font size of the headings. So lets select the headings and then click on the “Font Size” field in the toolbar. In the drop down menu, let us choose “14”. So you see that the font size of the headings increases.
Click on down arrow in the “Font Name” and select “Bitstream Charter”.	Now let us change the font style we are using. So click on the down arrow in the “Font Name” field and then select “Bitstream Charter” as the font name.
Click on “Save” icon. Point to “Personal Finance Tracker.ods” in the title bar Click on “File” ->click “Close”	After making the required modifications, click on the “Save” icon. Once you have saved your document and you wish to close it, just click on the “File” menu in the menu bar and click on the “Close” option. This closes your file.
Show Slide number 8 SUMMARY: Introduction to LibreOffice Calc. Various toolbars. Open a new document. Open an existing document. Save a document. Close a document.	This brings us to the end of the Spoken Tutorial on LibreOffice Calc. To summarize, we learned about: Introduction to LibreOffice Calc. Various toolbars in LibreOffice Calc. How to open a new document in Calc. How to open an existing document. How to save and Close a document in Calc.
Show slide number 9 COMPREHENSIVE ASSIGNMENT	COMPREHENSIVE ASSIGNMENT Open a new document in Calc. Save it under the name “Spreadsheet Practice.ods” Write the headings as “Serial number”, “Name”, “Department” and “Salary”. Underline the headings. Increase the font size of the headings to 16. Close the file.
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