Drupal/C3/People-Management/English-timed

Time	Narration
00:01	Welcome to the Spoken tutorial on Drupal People Management.
00:06	In this tutorial, we will learn about: People Management and Setting up specific task-based roles.
00:14	To record this tutorial, I am using: Ubuntu Linux Operating System Drupal 8 and Firefox Web browser. You can use any web browser as per your choice.
00:29	Let's learn about People management.
00:31	I have switched back to the ZIRCON theme and we will keep this theme for the rest of this tutorial.
00:39	People management is really very important.
00:42	It’s actually very complicated to get right.
00:46	We have to do it just once, but correctly.
00:50	Let’s click on People.
00:53	People in Drupal are given roles that have permissions.
00:58	Through the permission structure, Drupal allows us to control what people can see and what people can do.
01:06	Now it’s important to remember a few things here.
01:10	Remember that you are user no.1 - that is the super user.
01:15	Nobody can change your permissions.
01:18	There is a user below that’s called ADMINISTRATOR.
01:23	Administrators are generally given permission to manage the entire site.
01:29	But still they are not as high as User No.1.
01:33	Authenticated Users are logged in people who have certain rights.
01:39	Lastly, Anonymous Users are visitors who are not logged in.
01:45	Usually, Anonymous Users can just view the content that’s not protected and do nothing else.
01:53	Another important thing to remember is, to set up roles that are specific to the tasks on the site.
02:01	Suppose we have a summer intern who is only allowed to update Events. Not Articles or Pages or User Groups.
02:11	This summer intern needs to have his/her own role, so that you can manage the permissions.
02:19	We will set that up shortly.
02:22	For now, let’s click on Permissions tab.
02:26	Scroll down slowly and see what’s available.
02:30	The list gets longer and longer and longer - for every Content type we add for every Module we add and
02:39	for every View we build.
02:42	People management in Drupal is about what people can do.
02:46	Next, we will add a new role, give it some permissions and test it out.
02:52	Let’s click Roles.
02:54	Let’s add a new role here called Summer Intern.
02:59	Drupal will give it a machine name, as always.
03:03	Click Save.
03:05	Now we have a new role Summer Intern, that doesn’t have any permissions yet.
03:12	I like to move my roles in the order of ability or permissions.
03:17	It just helps me to see the roles in a logical order - who has what permissions.
03:24	Let’s click Save order.
03:27	Now we need to give our new role some permissions.
03:31	Click on Permissions tab.
03:34	We can see that this page is the overview of everybody’s permissions.
03:39	Let’s go back for a second by clicking on Roles tab.
03:44	Click on Summer Intern and select Edit permissions.
03:51	Now we just see the permissions for the Summer Intern and it’s a little bit easier.
03:58	Scroll down and locate the Content type called Events - it’s about half way down for me.
04:06	Here, let’s say the Summer Intern can Create new events Delete only their own events and Edit only their own events.
04:18	What we’re not going to allow the Summer Intern to do is - Delete other people’s content Delete revisions Edit any other events that they’ve not created.
04:30	We are also not going to allow them to revert back to an old version.
04:37	We will give our editors those particular powers.
04:41	This is a pretty limited role.
04:44	Now, scroll all the way down to the bottom and click Save permissions.
04:50	And notice again -they can’t edit views,
04:54	they edit books, they can’t even post comments without somebody approving it.
04:58	So, this is a very limited role. The third step is to add a person.
05:06	We have set up the roles, added the permissions.
05:11	Now, let’s add a user. And here, we can give a fake email address.
05:18	It just has to be in a valid format.
05:22	I’ll just say intern@email.com because we’re not going to actually email them.
05:31	In Username, we’ll type Sam and we’ll use sam as the password also.
05:38	It is a very insecure password. But it is fine for now, as this is a local machine.
05:47	We need to change the Status to Active
05:51	and he should have the Summer Intern role.
05:53	We can add a picture if we want to.
05:56	For now, we will turn off the Personal contact form. Because summer interns don’t need to be contacted.
06:06	Lastly, click Create new account.
06:10	The success message tells us that our account is created for Sam and no email has been sent.
06:17	So, now on our user list, we can see Sam.
06:21	When we set up new users like this, a very important thing to do is to test.
06:29	Let’s logout and login as Sam and test.
06:33	But the problem is - what happens if Sam was a real user and he decides to change his password.
06:41	We can not just randomly change other people’s password when we need to test their accounts.
06:48	That’s not ethical.
06:49	There is a fantastic module at drupal.org/project/masquerade.
06:55	The Masquerade module allows us to do exactly what it says - masquerade as somebody else.
07:03	We can masquerade as the Summer Intern to find out if we have set their permissions correctly.
07:10	I have already installed Masquerade module in my machine.
07:14	Please install it in your machine also.
07:18	You may refer to the tutorial “Adding functionalities using Modules” for installing new modules.
07:26	For your convenience, the Masquerade module is provided in the Code Files link in the webpage of this tutorial.
07:34	Please download and install it.
07:37	Once it is installed, you can see a new link Unmasquerade in the login area.
07:43	To use the Masquerade, go to the People page.
07:48	Click on the Edit drop-down of the user Sam and select Masquerade as.
07:55	Notice that as soon as we Masquerade as Sam, the toolbars are gone.
08:01	This is because the role of the user Sam does not have permissions to use administrator toolbars.
08:08	When we click on Add content, the only thing we are able to create is an event. So far so good.
08:17	If we click on Our Drupal Manual and then on Installing Drupal, we can’t edit.
08:23	There are no tabs.
08:25	Same thing if we go to the Forums.
08:29	And once again, we cannot edit.
08:32	We are able to leave a comment. But it won’t be automatically approved.
08:38	Once again, we can click on an event but we are not able to edit it or delete it.
08:45	It looks like our permissions are right.
08:47	Now go back to the administrator role by clicking on Unmasquerade link.
08:54	With this, we come to the end of this tutorial.
08:57	Let us summarize. In this tutorial, we have learnt about People Management and Adding a new user.
09:15	This video is adapted from Acquia and OSTraining and revised by Spoken Tutorial Project, IIT Bombay.
09:25	The video at this link summarizes the Spoken Tutorial project.
09:29	Pls download and watch it.
09:32	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
09:40	Spoken Tutorial Project is funded by NMEICT, Ministry of Human Resource Development and NVLI, Ministry of Culture, Government of India.
09:52	This is Ameesha Bhorkhade, signing off. Thanks for joining.

Contributors and Content Editors

PoojaMoolya, Pratik kamble, Sandhya.np14