LibreOffice-Suite-Draw/C4/Set-Draw-preferences/English-timed

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Time Narration
00:01 Welcome to the Spoken Tutorial about Setting Preferences in LibreOffice Draw.
00:06 In this tutorial, you will learn how to set the following preferences:
  • Properties
  • Create Versions
  • View in color/grayscale/black-and-white.
00:18 Here, we are using:
  • Ubuntu Linux version 10.04 as our operating system and
  • LibreOffice Suite version 3.3.4.
00:29 Let us open the file "3D ObjectsChart" that we had saved earlier. And go to page 1.
00:40 Suppose we want to add descriptions to this file for later reference.
00:45 To do so, from the Main menu, select File and click Properties.
00:50 You will see the Properties dialog-box.
00:56 Click the General tab. All the information that is relevant to the file is listed here.
01:02 Please note: we can only view the file details here. You cannot make any changes.
01:09 Next, click on the Description tab.
01:13 Here, we can enter the Title, Subject, Keywords and Comments as per your requirement.
01:20 This information can be used as reference later.
01:25 In the Title field, let us type: "3D Objects Chart".
01:30 In the Subject field, we will type: "3D Objects Comparisons".
01:37 In Keywords, we’ll type: "3D and 3D Effects".
01:42 Finally, in the Comments field, let us type: "Learning about File Properties".
01:48 It is a good practice to type information that is relevant to the Draw file.
01:54 In addition to the properties present in the Description tab, you may want to set your own properties.
02:00 For example, you may want to know: the date on which the document was prepared,
02:05 the editor of the document,
02:07 the client for whom the document was prepared etc.
02:11 Draw has the features that help you customize this information.
02:17 In the Properties dialog-box, click Custom Properties.


02:23 Here, you will see three fields: Name, Type and Value.
02:30 Let’s click the Add button at the bottom-right.
02:33 You will now see drop-down boxes under each field.
02:40 Let us click on the Name drop-down and select the option Date Completed.
02:46 In the Type drop-down, we will select Date Time.
02:51 The Value field, will now indicate date and time.
02:55 Let us not change the date.
02:57 In the Time field, let us enter 10:30:33.
03:05 Now you know the date on which the document was prepared.
03:09 Let us add another field now. Click Add.
03:14 You will see a second list of drop-down boxes.
03:21 In the Name drop-down, let us select Checked by.
03:25 For the Type field, let us select Text.
03:29 In Value, type the text “ABC”.
03:33 Click OK. That’s how you add your own properties to a Draw file.
03:39 Now, let’s learn how to delete a property that we created.
03:44 Go to the Main menu, click on File and select Properties.
03:51 In the Properties dialog-box, click Custom Properties.
03:55 Let us delete the first property Checked by.
04:01 Click the Remove Property button on the right. The property is deleted.
04:07 Click OK.
04:11 You can save multiple versions of the Draw file too!

This feature is called Versions.

04:17 For example, You may add objects on the first day and save it.
04:22 The next day you may modify the drawing.
04:24 You may want to have a copy of both the original drawing and the modified drawing.
04:31 Let us save the file using the Versions option.
04:33 From the Main menu, go to File and click Versions.
04:39 You will see the Versions dialog-box.
04:42 Click on the Save New Version button.
04:47 You will see the Insert Version Comment dialog-box.
04:51 Let’s type the comment "Version One".
04:55 Click on OK and then click on Close.
05:00 Now, let us change the text in the title- "Geometry in Two D Shapes and Three D Shapes".
05:07 Let’s change the colour of the text to blue.
05:18 Let us save the file using the Versions option.
05:22 From the Main menu, go to File and click on Versions.
05:26 Click on the Save New Version button.
05:30 The Insert Version Comment dialog appears.
05:34 Type the comment "Version Two".
05:36 Click OK.
05:40 There are now two versions listed here - "Version One" and "Version Two".
05:46 We know that Version One is the file with the black coloured title font.
05:51 And Version Two is the file with the blue coloured title font.
05:54 Let us select Version One and click on Open.
06:00 We can see the version with the black coloured title font.
06:05 You can enable automatic saving of versions, every time you close a Draw file.
06:11 To do so, click on File and then click on Versions.
06:15 Now, a check-box option says "Always save a version on closing".
06:23 Check this box.
06:24 This will ensure that every time you close the Draw file, a new version will be saved. Click Close.
06:34 You can also set the viewing preferences for your Draw file.
06:38 You can view your drawing in Color, Gray scale or Black and White.
06:44 By default, we view the Draw file in colour.
06:48 Let us change the view to Gray Scale.
06:53 Click on View, click Color/Grayscale and select Gray Scale.
06:59 You will see that the objects are now displayed in grey.
07:03 Now, let’s change the view to Black and White.
07:08 From the Main Menu, select View, click Color/Grayscale and select Black and White.
07:17 You will see that the objects are now displayed in black-and-white.
07:25 You can switch the view back to colour again.
07:29 To do so, click on View, click Color/Grayscale and select Color.
07:36 The drawing is again displayed in colour.
07:43 This brings us to the end of this tutorial.
07:45 In this tutorial, we have learnt to set the following preferences in Draw:
  • Properties of a Draw file
  • Create versions of a Draw file
  • View the drawing in color/grayscale/black-and-white.
07:59 Watch the video available at the following link.
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08:06 If you do not have good bandwidth, you can download and watch it.
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08:29 Spoken Tutorial Project is a part of the Talk to a Teacher project.
08:33 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
08:40 More information on this mission is available at:

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08:54 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.

Thanks for joining.

Contributors and Content Editors

PoojaMoolya, Pratik kamble, Sandhya.np14