Visual cue
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Narration
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Display desktop
/* Slide 1 */
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Welcome to this tutorial on Setting Preferences in ABT.
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Show Slide
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Learning Objectives /*Slide 2 */
In this tutorial, you will be able to:
- Edit/Delete organisation details
- Add/Edit/Delete project
- Rollover
- Export/Import organisation
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Show Slide
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System Requirements
In this tutorial, I am using
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Prerequisites
/*Slide 4*/
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For this tutorial, you must be familiar with:
- The principles of book keeping.
- How to run and start ABT
- How to Create a New Organization
If not, for relevant tutorials please visit http://spoken-tutorial.org
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Start ABT
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Select ABT application on Android 4.2
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ABT's Welcome screen
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We will see ABT's welcome screen
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Tap on Select Existing Organization button
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- We had already created an organization called Free Accounting Foundation in Managing organization tutorial
- We will select it from the drop-down list.
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Tap on Login button
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Point to Master Menu
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We are now on the master menu of ABT
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Point to Preferences
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Select Preferences option from master menu to edit organisation details or Add/Edit/Delete project.
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Point to Edit/Delete option
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Lets choose Edit/Delete organization option from select preference
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Point to new screen
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- The entire organization becomes editable
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Point to city
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Let us select Mumbai for city
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Point to save button
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Tap on save button to save the changes
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Point to reset button
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If we want to add organization details newly we can tap on reset button
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Point to delete button
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Tap on delete button if we want to delete the organization
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Point to confirmation box
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- There will be confirmation twice
- In the first confirmation, it asks whether we want to delete organization for the given financial year.
- Tap Yes if you want to delete
- In the next, it gives warning that by deleting organization we will loose data and session will be closed
- Tap Ok if you really want to delete
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Point to the main screen
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- If we delete, we will be directed to the main screen
- I wont delete for now
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Point to Add/Edit/Delete project
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- We will now see what is Add/Edit/Delete project
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Point to Enter projectname
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- Here we have to add projects
- Lets enter ABT
- Tap on Add project button
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Point to the added project
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- It says the project added successfully
- We can view it on the transaction in master menu
- In the drop down of Project,we can view the created project
- Now we can create vouchers as per projects
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Point to project name
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- Now when we tap on the project name on screen, we get two options
- Edit project name
- Delete project
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Point to Edit project name
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- Lets choose Edit project name
- A window appears with name of the project editable
- Change ABT to Aakash Business Tool
- Tap on Done
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Point to the changed name
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- We can view the name changed successfully
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Point to Delete project
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- Likewise if we want to delete project, we can choose Delete project
- If project has transactions, it can not be deleted.
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Point to rollover
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- Go to Master menu > Rollover.
- Click on Rollover, it will prompt accourding to following conditions:
- It will check for financial period
- If it is not completed financial to date then, it prompt for can not rollover, since financial year is not completed!!.
- Else if financial year is completed then it prompt to rollover has been done.
- Rollover will be done only once in a financial period
- If you click on it again, it prompt rollover has done already!!
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Point to sample organisation
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- Lets select a sample organsisation named Aakash
- Lets select the financial year from date say 01-04-2013
- Lets select financial to date as any past dates after 01-04-2013 say 21-10-2013
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Point to master menu
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Now when we click on rollover on master menu it says rollover has been done
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Point to main screen
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- Now logout
- Select Select Existing organisation button
- Select organisation name as Aakash
- Here now we will see two financial years, the year for which we created and the rollovered financial year after 21-10-2013
- If we had created accounts and transactions in the original financial, they are visible in the new financial year too
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- Now if we login into new financial year, we can delete previous financial year for that organisation
- We can delete by visiting edit organisation and cliking on delete button
- In the alert we can then select the required financial year we want to delete
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Point to Export organization
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- Go to Master menu > Export organisation.
- It will pop up a dialog box which ask's "Do you want to export organisation".
- If Yes then, it will prompt "organisation has been exported to /mnt/sdcard/export/".
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Point to export
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- See, there is a location in tablet called /mnt/sdcard/export
- We can find exported organisation sql formated file there
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Point to main page of ABT
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- Import organisation :
- To import same organisation in another tablet just transfer export folder, provided ABT is installed.
- Import organization option is available at first page of ABT
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Point to import organization
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- Just click on Import organization
- It will show all available exported organisation and financial years to import it on current tablet.
- Now, select organisation name and it's financial year which you would like to import
- Tap on Import button.
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Summary
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- Let's summarise
- In this tutorial, we learnt to view
- Edit/Delete organisation details
- Add/Edit/Delete project
- Rollover
- Export/Import organisation
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Assignment
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As an assignment, add project Spoken Tutorial
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Watch the video available at
http:spoken-tutorial.org/
It summarizes the Spoken Tutorial
project
If you do not have good
bandwidth, you can download
and watch it
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Spoken tutorial Workshops
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The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials
Gives certificates to those who pass an online test
For more details, please write to contact@spoken-tutorial.org
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Acknowledgements
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Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India
More information on this Mission is available at
http://spoken-tutorial.org /NMEICT-Intro
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