Aakash-Business-Tool/C2/Create-Transaction/English

Title of script: Create Transaction

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction

Visual Cue	Narration
Slide 1	Hello and welcome to this spoken tutorial on Create Transaction in ABT
Slide 2 Learning Objectives	In this tutorial, you will be able to create a, Contra Transaction Journal Transaction & Receipt Transaction
Slide 3 System Requirements	In this tutorial, I am using ABT 1.0 Android 4.2 (JellyBean) & Rooted tablet
Slide 4	For more information please visit, https://github.com/androportal/ABT http://aakashlabs.org/docs/abt/index.html
Slide 5 Prerequisites	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT and How to create a new organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2.
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We will choose Free Accounting Foundation from Select existing organization button.
Point to Login	Let's login as admin.
Point to Master Menu	We are now on the Master menu of ABT Let us select Transaction menu.
Point to Create Voucher	Here, on this page we can record transactions in ABT. So, Let us start creating a new voucher.
Point to Voucher type	Select the type of transaction from the dropdown list of Voucher type. We will see, Contra Journal Payment Receipt Debit Note Credit Note Sales Sales Return Purchase & Purchase Return
	There should be at least two accounts for recording transactions.
Slide 6	ABT populates drop down of account name by Voucher type rule. In Contra, it filters account names that comes under Contra. The setting will guide you to the correct field as per accounting principles: Debit what comes in; Credit what goes out, Debit the receiver; Credit the Giver, Debit All Expenses and losses; Credit all incomes and gains.
Point to Contra Voucher tab	In Contra transaction, we can use accounts with Sub-groups Cash and Bank.
Example	As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2014
Slide 6	For recording a Contra transaction, we have already created an account.
Slide 7	We need Cash account under group Current Asset and subgroup Cash.
Point to Voucher date	ABT sets financial start date as Voucher date If the date was changed during previous transaction, that date is set as default.
Point to Project	As there are no projects created, the default value is No project. We will learn how to create projects in another tutorial
Point to Account name	We will select SBI for debit account name. Its closing balance will automatically get reflected i.e 5000.
Point to Amount	Now we will enter amount for the transaction.
Point to account name	Let's choose Cash as credit account
Point to credit amount	Credit side amount field gets automatically filled up on focus.
Point to voucher number and Voucher reference number	Now, add Voucher number and Voucher reference number .
	There is difference between Voucher number and Voucher reference number. There can be many vouchers with same voucher reference number. But, there must be voucher with unique voucher number. Voucher number must be unique as vouchers are meant for different purposes.
Point to voucher narration	Next, Narration is also a mandatory field. Let's enter Being cash deposit into Bank.
Point to payment mode	Next. Payment mode - There are 2 options to make payment Cheque or Cash. If you select Cheque option, Cheque number need to be filled. Let's enter cheque number. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal.
Point to save button	After filling necessary data, save the details.
Point to confirmation message	A message appears which says Transaction added successfully
Point to closing balance	The closing balance gets updated as the voucher is saved.
Point to journal transaction	Now let us make a journal entry.
Slide 8	We have already created accounts for the entry, i.e.Advertising and Purchase.
Slide 8	Create Account Advertising under group Indirect Expense and create account Purchase under group Direct Expense.
	Let us take an example of Goods given for advertisement
Point to voucher type	Let us select voucher type as Journal Journals are simply debits and credits in chronological (date) order. It is used to keep a day-to-day record of a business and its transactions.
Point to Voucher date and Project	lets not change the date and project
Point to debit row	Now in the debit row, select account name as Advertising.
Point to amount	Type amount as 2000.
Point to credit row	On the credit row select Purchase account.
Point to amount	We will notice, the amount field gots automatically filled up on focus.
Point to voucher number and voucher reference number	Enter voucher number & voucher reference number
Point to narration	We will enter narration as Being Goods given for advt.
Point to save button	After filling all the necessary data, save the details.
Point to Receipt transaction	Next, consider a Receipt transaction.
Point to Receipt transaction Slide 9	We have already created account for this transaction. Create account Sales under group Direct Income.
Point to voucher type	Select Receipt as voucher type.
Point to voucher date and Project	Change the Date and Project as per requirement.
Point to debit row	Select Cash for debit account name.
Point to amount	Enter 5000 as amount
Point to credit row	Change the A/C type dropdown in the second row to Dr
Point to account name	Select SBI as account name
Point to amount	The amount 5000 gets automatically filled up on focus.
Point to plus button	Now, here we will learn multiple entries in a transaction To add a new row, tap on plus button Notice, the account type gets set accordingly.
Point to the newly added row Point to Account type	The account type gets updated automatically depending on the amount to tally.
Point to account name	Let us select account name as Sales
Point to amount	We will find the amount appears as 10,000 to tally the Debit and Credit side.
Point to minus button	If we want to delete any row, we can tap on minus button.
Point to plus button	Let's add the row again. Tap on Plus button.
Point to voucher number and voucher reference number	Add, voucher number and voucher reference number
Point to voucher narration	Add narration Being sales made
Point to voucher Payment mode	Keep the default payment mode & finally save the details.
Switch to Slides Slide 10 Summary	So, in this tutorial, we have learnt how to create, A Contra Transaction A Journal transaction A Receipt transaction
Assignment Slide 11	As an assignment, Create a payment receipt.
About the Spoken Tutorial Project slide 12	Watch the video available at http://spoken-tutorial.org What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Slide 13	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Slide 14 Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro
	That’s it for this tutorial. This is Trupti Kini, from IIT Bombay. Thank you very much for joining.

Contributors and Content Editors

Nancyvarkey, Trupti