Aakash-Business-Tool/C2/Create-Transaction/English

Title of script: Transaction Management

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, Contra, Journal, Transaction

transaction management

Visual Cue	Narration
Slide 1	Welcome to this tutorial on Transaction Management in ABT
Slide 2 Learning Objectives	After watching this tutorial, we will be able to add a: * Contra Transaction * Journal transaction * Receipt transaction
Slide 3 System Requirements	In this tutorial, I am using * ABT 1.0 * Android 4.2
Slide 4 Prerequisites	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT How to Create a New Organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application on Android 4.2
ABT's Welcome screen	We will see ABT's welcome screen
Tap on Select Existing Organization button	We will choose Free Accounting Foundation from Select Existing Organization button
Point to Login	We will Login as guest
Point to Master Menu	* We are now on the master menu of ABT Let us select Transaction option
Point to Create Voucher	To record transaction in ABT, follow the below steps: Tap on Create Voucher tab
Point to Voucher type	Select the mode of transaction from the list of voucher type. Contra Journal Payment Receipt Debit Note, Credit Note,Sales, Sales Return, Purchase, Purchase Return.
	There should be atleast two accounts for recording transactions
	* ABT populates drop down of account name by voucher type rule. * In contra, it filters account names that comes under contra and fill them in the drop down.
Point to Voucher type	* Let us select Contra from Voucher type
Point to Contra Voucher tab	* As we all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.
	* As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2011
	* For recording a Contra transaction, we should create three accounts first with account names SBI and Cash which we created in the Account Management tutorial.
Point to Voucher date	* ABT sets financial date as Voucher date * If the date was changed during previous transaction, new date is set as default
Point to Project	* As there are no projects created, the default project is No project * We will learn to create projects in the next tutorial
Point to A/C type	* The default account type for the first row is debit * We can change it as per our need * We will keep it as it is for now
Point to Account name	We will select SBI for debit account name
Point to Closing balance	* We will automatically see closing balance in the field i.e 5000 * Note,closing balance is read only field
Point to Amount	* Now we will enter amount for the transaction say 2000
Point to Cr A/C type	We will select the default credit A/C type
Point to account name	* We will choose Cash as credit account
Point to credit amount	* We will find the amount tallies by default
Point to voucher number and Voucher reference number	We can add any alphanumeric characters for voucher number and Voucher reference number
	* There is difference between Voucher number and Voucher reference number. * There can be many vouchers with same voucher reference number but there must be voucher with unique voucher number * Voucher number must be unique as vouchers are meant for different purposes.
	We will enter 1 for voucher number and 1 for voucher reference number
Point to voucher narration	* Narration is also a mandatory field * We will enter Being cash deposit into Bank in narration
Point to save button	After filling necessary data tap on Save button
Point to reset button	If we want fresh details to enter, then tap on Reset button
Point to confirmation message	Message appears saying Transaction added successfully
Point to closing balance	The closing balance updates as the voucher is saved
Point to journal transaction	Now let us do a journal entry
	We have already created accounts for the entry, Advertising and Purchase
	Let us take and example of Goods given for advertisement
Point to voucher type	* Let us select voucher type as Journal * Journals are simply debits and credits in chronological (date) order. * The purpose of journals is to keep a day-to-day record of a business and its transactions.
Point to Voucher date and Project	Let us select the default date and Project
Point to debit row	Now in the debit row select account name as Advertising
Point to amount	Type amount as 2000
Point to credit row	On the credit row select Purchase account
Point to amount	We will notice the amount tallied automatically
Point to voucher number and voucher reference number	We will enter 2 for voucher number and 2 for voucher reference number
Point to narration	We will enter narration as Being Goods given for advt.
Point to save button	After filling all the necessary data we will tap on save button
Point to receipt transaction	* We have already created accounts for this transaction * Let us consider Sales receipt
Point to voucher type	Select receipt in voucher type
Point to voucher date and Project	Select default voucher date and Project
Point to debit row	Select cash from the drop down for debit account names
Point to amount	Enter 5000 as amount
Point to credit row	Change the A/C type dropdown in the second row to Dr
Point to account name	Select SBI as account name
Point to amount	The amount 5000 appears by default
Point to plus button	* Now here we will learn multiple entries in a transaction * Press the plus button on the right
Point to the newly added row	Let us select A/C type as Cr
Point to account name	Let us select account name as Sales
Point to amount	We will find the amount appears as 10,000 by default
Point to minus button	If we want to delete any row to tally, we can press any minus button
Point to voucher number and voucher reference number	Enter 3 for voucher number and voucher reference number
Point to voucher narration	* Let us write narration as Being cash sales made * Tap on save button
Switch to Slides Slide 5 Summary	In this tutorial, we have completed entering : * A Contra Transaction * A Journal transaction * A Receipt transaction
Slide 5 Assignment	As an assignment, Please record As an assignment, Please record Create a payment receipt.
Slide 7 About the Spoken Tutorial Project	Watch the video available at http://spoken-tutorial.org What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Slide 8	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Slide 9 Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti