DSpace/C3/Item-Submission-Configuration/English
Script: Item Submission Configuration
Author: Pankaj Patil
Keywords: DSpace Item Submission, Customization of Item submission, Item submission configuration, Embargo configuration, Item Submission with Embargo, Item submission without file, Spoken Tutorial, Video Tutorial
Visual Cue | Narration |
Slide: Title | Welcome to this spoken tutorial on Item Submission Configuration in DSpace. |
Slide: Learning Objectives | In this tutorial, we will learn to
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Slide: System requirements | This tutorial is recorded using
However, you may use any other web browser and text editor of your choice. |
Slide: Pre-requisites | To practice this tutorial, you should have
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Slide: Pre-requisites |
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Slide: Pre-requisites | To follow this tutorial, you should also have
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Slide: Code files |
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Slide: Embargo Feature |
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Slide: item-submission.xml file |
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Only Narration | Let us begin to configure the embargo feature. |
Switch to gedit text editor and open the file | I have opened the commands file in the gedit text editor on my machine.
And I will use the same file to copy-paste the commands during the demonstration. The shortcut to paste on the terminal is Shift, Ctrl and V keys. You may open this file in an editor of your choice. |
Press Ctrl+Alt+T keys | Open the terminal by pressing Ctrl + Alt + T keys simultaneously on the keyboard.
Ensure that you have root permissions to run the commands. |
Only Narration | Here onwards, please remember to press the Enter key after typing each command. |
[Terminal] type:
sudo su - dspace |
Now, we will login as user dspace.
So, type sudo su - dspace If prompted, then type the password of the admin user to login. |
[Terminal] type:
sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/item-submission.xmls |
Open item-submission.xml file with this command.
If prompted, type the root user password. |
[gedit] item-submission.xml | item-submission.xml file opens in the text editor.
This file contains a different steps of Item submission. |
Highlight : < !-- Step 4 will be to upload the item --> | Scroll down and locate Step 4, which is to upload the Item. |
Highlight:<step> and </step> | The opening step tag and closing step tag encloses the configuration. |
Highlight: < !--Step 4 will be to Upload the item --> | The default configuration to upload an Item is without the embargo feature.
To disable the file upload without embargo, we will comment the default configuration. |
[gedit]: type < !- - before the opening step tag | To do so, type < !- - before the opening step tag. |
[gedit]: type - - > after the closing step tag | Then type --> after the closing step tag. |
Highlight: configuration for upload item with embargo feature | Now let us enable the embargo feature.
To do that, we need to uncomment the configuration for Upload Item with Embargo Features. |
[gedit]: type - -> before opening step tag | Type - -> before the opening step tag. |
[gedit]:delete --> after closing step tag | Delete --> after the closing step tag. |
Save and close the file | Save and close the file. |
Narration only | Let us rebuild DSpace to update the changes. |
[Terminal] type:
$HOME/Rebuild-DSpace |
To do so, type the following command.
If prompted, type the root user password. The rebuild process may take some time, depending upon your internet speed. |
Highlight BUILD SUCCESS | The build is successful. |
Narration only | Now, let us verify the embargo feature by submitting an Item in the Collection. |
Open Web Browser | Open a web browser. |
Address Bar >> localhost:8080 | Go to the DSpace interface. |
Log in to DSpace as
dspace.u5@gmail.com |
Login to DSpace with the submitter’s authority. |
Point to My DSpace | My DSpace interface opens up. |
Click on the Start New Submission button. | Click on the Start New Submission button in the My DSpace section. |
Click on the Collection dropdown. | Next, click on the drop-down arrow adjacent to the Collection field. |
Select IITB Digital Library > Electrical Engineering > Articles | Now select Articles Collection from the list of Collections. |
Click the Next button. | Then click on the Next button below the Collection field. |
Point to Submit: Describe this Item | The Item Submission form opens up. |
Show the metadata and EEArticle.pdf file. | We have provided an article and the article’s metadata in a text file for ease of practice.
The same can be downloaded from the Code files link on this tutorial page. |
Fill Authors, Title, Date of issue, Identifier from Metadata-for-EEArticle file. | Based on my metadata file, I have filled some of the fields as shown:
Authors, Title, Date of issue, Identifier, Language, keywords and Abstract. |
Highlight Upload file section | The next section is the Upload file section. |
Click on the Select a file or Drag & drop files… | Upload the file EEArticle.pdf as demonstrated in the earlier tutorials. |
Point to green tick mark | The file upload is successful. |
Click on the Next button. | Now, click on the Next button at the bottom right corner. |
Point to Submit: File Uploaded Successfully | The next page is Submit: File Uploaded Successfully.
This shows information about the uploaded file. |
Highlight Access Settings column | As we have enabled Item submission with the Embargo feature, we can see the Access Settings column. |
Narration only | By default, the Embargo date isn’t set, so the Item will be accessible immediately on archiving. |
Click on Change button in Access Settings column | Let us change the access settings, i.e. Embargo date.
Click on the Change button in the Access Settings column. |
Point to Edit Bitstream Access | Edit Bitstream Access page opens. |
Click in the Embargo Date field. | Click on the field next to the label Embargo Date. |
Point to Calendar | The calendar opens up. |
Select Date
Date: 01 June 2021 |
Select the dateUpdated the date after recording the screencast.change at the time of recording 1 June 2021 from the Calendar as shown. |
Enter reason
“For internal reference only.” |
Next, enter the Reason for the Embargo as shown. |
Click Save button | Then click on the Save button at the bottom right corner to save the Embargo settings. |
Click on the Next button | Verify all the uploaded files for the Item.
Then, click the Next button at the bottom right corner. |
Verify Submission | The next page, Submit: Verify Submission displays the information which we have entered so far. |
Locate Uploaded Files section | Scroll down and locate the Uploaded Files section. |
Point to Access is allowed from | Observe that access to the file is allowed from the Embargo date, which we set just now. |
Click on the Next button. | Once you ensure that everything is correct, click on the Next button at the bottom right corner. |
Click I Grant the License button. | Click on the I Grant the License button at the bottom. |
Narration only | Now, our Item is successfully submitted. |
Log out from submitter account | Let us log out from the submitter account. |
Narration only | Next, let us review the submitted Item. |
Log in to DSpace as dspace.u4@gmail.com | For that, login to DSpace with Reviewer’s authority. |
Point to My DSpace | We are now on the Reviewer’s My DSpace page. |
Point to “Vehicle speed measurement model for video-based systems.” | The Item submitted in earlier steps is now visible in the Tasks in the Pool table. |
Click on the Take Task button. | Click on the Take Task button to preview the Item. |
Click on Accept This Task button. | Click on Accept This Task button to accept the task for review. |
Point to Metadata and file | The Perform Task page shows the metadata and the files submitted for the Item. |
Click on View/Open button | To view the file, click on the View/Open button next to the filename. |
Close tab | Now we can review the file and then close the tab. |
Narration only | The Metadata and file are found to be in order. |
Click on Approve button | So, we will click on the Approve button to accept the Item. |
Narration only | Now, our Item is successfully archived. |
Log out from reviewer account | Let us log out from the reviewer account now. |
Narration only | Next, let us proceed to access the Item as an Anonymous user. |
Click on the Browse tab | Click on the Browse tab in the navigation bar. |
Select Communities & Collections | Select Communities & Collections from the dropdown. |
select Article Collection | Scroll down and select Articles Collection. |
Highlight “Vehicle speed measurement model for video-based systems.” | An Item with the title Vehicle speed measurement model for video-based systems is published. |
Click on the Item Title | Let’s open the Item by clicking on the Item Title. |
Point to Metadata and Files | The metadata and files of the Item are displayed. |
Point to file EEArticle1.pdf | Observe that file access is restricted until the Embargo date. |
Narration only | Let us try to access the file by clicking on the View/Open button next to the filename. |
Point to Log In to DSpace | We are redirected to the login page.
That means Anonymous users cannot access the file until the Embargo date. |
Slide: Access to Items with Embargo | Before the Embargo date, ONLY the following users can access the Item.
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Narration only | So, we have now verified that the files for the Item are not accessible until the Embargo date.
Next, let us proceed to configure Item submission without a file. |
[Terminal] type:
sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/dspace.cfg |
Open the dspace.cfg file with this command.
If prompted, type the root user password. |
Point to dspace.cfg | dspace.cfg file opens in the text editor.
You can use any other editor of your choice. It consists of various configurations in the Key-Value pairs. |
Locate and highlight webui.submit.upload.required | Locate the key webui.submit.upload.required. |
Highlight # Symbol | By default, it is commented using the hash # symbol and the value is set to true. |
Remove # symbol | Uncomment the line by removing the hash # symbol. |
Set the value to false | Then set the value to false as shown. |
Save and close the file | Save and close the file. |
[Terminal] type:
$HOME/Rebuild-DSpace |
We have to rebuild DSpace to update these changes.
If prompted, type the root user password. The process may take some time to complete. |
[Terminal] Highlight
BUILD SUCCESS |
DSpace build is now successful.
let us proceed to submit an Item without a file now. |
Log into DSpace as
dspace.u5@gmail.com |
Switch to the browser and login to DSpace with the submitter’s authority. |
Click on Start New Submission | Click on the Start New Submission button. |
Select IITB Digital Library > Electrical Engineering > Articles | Now, select Articles from the Collection list.
Then click on the Next button. |
Point to Submit: Describe this Item | The Item Submission form opens on the screen. |
Show the metadata file
File: Metadata-for-Item-without-file |
For ease of practice, we have provided the metadata for an Item in a text file. |
Fill Authors, Title, Date of issue, Identifier from Metadata-for-Item-without-file file. | Based on my metadata file, I have filled some of the fields as shown:
Authors, Title, Date of issue, Identifier, Language, keywords and Abstract. |
Highlight Upload file section | The next section is the Upload file section. |
Point to Skip file upload button | As DSpace is configured for Item submission without a file, the button Skip file upload is enabled. |
click on the button Skip file upload | To skip through the file upload step, click on the Skip file upload button.
And proceed further as we have done before. |
Narration only | Now, our Item is successfully submitted. |
Log out from submitter account | Let us log out from the submitter account. |
Narration only | And, let us review the submitted Item. |
Log into DSpace as dspace.u4@gmail.com | Login to DSpace with the Reviewer’s authority. |
Point to My DSpace | We are now on the Reviewer’s My DSpace page. |
Point to “One-parameter fractional linear prediction.” | The submitted Item is visible in the Tasks in the Pool table. |
Click on the Take Task button.
Click Accept This Task button. |
Take and accept the Task as explained before. |
Point to Metadata | The Perform Task page shows the metadata for the Item. |
Highlight There are no files associated with this item | Since we haven’t uploaded any file, it displays, “There are no files associated with this item.” |
Click on Approve button | Click on the Approve button to accept the Item. |
Narration only | Now, our Item is successfully archived. |
Log out from reviewer account. | Let us log out from the reviewer account. |
Narration only | And, let us proceed to access the Item as an Anonymous user. |
Click on Browse tab >> Communities & Collections >> Article Collection | Click on the Browse tab and navigate to Articles Collection as shown. |
Highlight “One-parameter fractional linear prediction.” | An Item with the title One-parameter fractional linear prediction is published. |
Click on the Item Title | Open the Item by clicking on the Item Title. |
Point to Metadata | The metadata of the Item is shown. |
Point to Files in This Item table | We see that there are no files associated with this Item. |
Narration only | So, we have verified the Item submission without a file. |
Only Narration | This brings us to the end of this tutorial.
Let us summarise. |
Slide: Summary | In this tutorial, we learnt to
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Slide: Assignment | As an assignment,
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Slide: About Spoken Tutorial project | The video at the following link summarises the Spoken Tutorial project.
Please download and watch it. |
Slide: Spoken Tutorial Workshops | The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
Slide: Forums | Please post your timed queries in this Forum. |
Slide: Acknowledgement -I | Spoken Tutorial project is funded by the Ministry of Education (MoE), Government of India. |
Slide: Acknowledgement -II | DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India. |
Narration only | This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay.
And this is Nancy Varkey signing off. Thanks for joining. |