LibreOffice-Suite-Calc-6.3/C2/Working-with-Data-in-Calc/English
Title: Working with Data
Author: Arvind PillaiKeywords: LibreOffice,Calc,Ubuntu,Using Fill Tools in Calc,Using Selection lists in Calc,Sharing contents between sheets in Calc,Removing data in Calc,Replacing data in Calc,Changing part of data in Calc
VISUAL CUE | NARRATION |
Slide: Title Slide | Welcome to the spoken tutorial on Working with data in Calc. |
Slide: Learning objectives
|
In this tutorial, we will learn to:
|
Slide: System Requirements | This tutorial is recorded using
|
Slide: Automated Input of Data |
|
Slide: Automated Input of Data |
|
Open Personal-Finance-Tracker.ods | Open the Personal-Finance-Tracker.ods file. |
Point to Cost Column | In our file, let's copy the data under the heading Cost to the adjacent cells. |
Select cells with “6000” to “2000” under cost |
Click on the cell which contains the entry 6000 under cost.
|
Select the cells adjacent to the right. | Also select the cells adjacent to the right of the selected cells along with it. |
In these adjacent cells we will copy the data. | |
Release the left mouse after selecting the cells. | Now release the left mouse button. |
Click on Sheet >> click on Fill Cells
Click on Fill Right. |
Next, click on the Sheet menu in the menu bar and go to the Fill Cells submenu.
|
Click >> Column Icon
|
Alternatively, you can click on the dropdown of the Column icon in the Standard toolbar.
|
Point to the copied data
|
We see that the data under the heading Cost gets copied into the adjacent cells.
|
Slide: Fil Tool |
|
Insert new row besides Cost and type heading as Days
|
Now let’s insert a new heading named Days in our sheet.
|
Select seven consecutive cells below the heading Days | Select the first seven cells below the heading Days. |
Click on Sheet>>Fill Cells>>Fill Series.
|
Now click on the Sheet menu in the menu bar and then on Fill Cells submenu.
|
Point to Fill Series. | The Fill Series dialog box appears. |
Under >> Series Type
Click on AutoFill. |
Now under Series Type, click on the AutoFill option. |
Type Sunday in the Start value field. | In the Start value field, we’ll type the first day of the week, that is Sunday. |
Point to Increment | The Increment field is already set as 1. |
Click on OK | Now click on the OK button. |
Point to the Days column. | We see that all the days are automatically displayed in the cells.
|
Only Narration | Let me demonstrate another method for auto-filling sequential data. |
Type Sunday in cell D11 >> press Enter. | Type Sunday in another cell and press Enter.
|
Click on cell D11 Sunday
Point to the black box on the bottom right of cell D11. |
Go back to the cell where Sunday was typed.
|
Click on this box
|
Click on this box with the mouse.
|
Point to the cells | The cells get autofilled with the weekdays automatically.
|
Press Ctrl + Z | Let's undo these changes. |
Only Narration
|
Next, we’ll create an autofill series of numbers by entering the start, end and increment values.
|
Click on Sheet >> Fill Cells >> Fill Series | Now click on the Sheet in the menu bar.
|
Point to Fill Series dialog box >>
Click on Linear. |
In the Fill Series dialog box, under Series Type click on the Linear option. |
Type 1 in Start value. | In the Start value field, we will type the first serial number, that is 1. |
Type 7 in End value. | In the End value field, we will type the last value to be entered as 7. |
Type 1 in Increment value.
Click on OK |
Now we’ll set the Increment value as 1, if it is not already 1.
|
Point to the “SN” column. | The cells get filled automatically with sequential serial numbers between 1 and 7. |
Slide: Assignment |
|
Only Narration: | In all these cases, the Fill tool creates only a momentary connection between the cells.
|
Slide: Share content between sheets |
|
Let’s learn how to do this. | |
Point to Sheet 1 where our data is entered.
|
In the Personal-Finance-Tracker.ods file, our entire data is on Sheet 1.
|
Click on Edit >> Select | To do that, click on the Edit menu in the menu bar and then click on Select. |
Click on Select Sheets. | Now click on Select sheets. |
Point to Select Sheets dialog box. | The Select Sheets dialog box appears. |
Press and hold Shift key and select Sheet 1, Sheet 2, Sheet 3
|
Using the Shift key, select the options Sheet 1, Sheet 2, and Sheet 3.
|
Point to Sheet 1 | This takes us back to Sheet 1.
|
Type in a cell F12. | For example, in cell F12 we’ll type “This will be displayed on multiple sheets”. |
Click on Sheet 2 and Sheet 3 tab below. | Now click on the Sheet 2 and the Sheet 3 tab one after the other. |
Point to Cell F12 in Sheet 2 and Sheet 3 | We see that in each of the sheets, cell F12 displays the exact same data. |
Undo the changes. | Let us undo these changes. |
Only Narration: | Next we will learn about different ways in which we can delete and edit data in cells. |
Click on cell A2 which contains 1. | To delete data without removing any of the existing cell formatting, first select the cell. |
Point to the Input line.
|
The data of the cell is displayed in the Input line field.
|
Press backspace on the Input line.
Point to the Input line. |
Now press the Backspace key on the keyboard.
|
Press Ctrl+Z keys | Let us undo these changes. |
Click on cell A2 which contains 1 and type 23.
Click any other cell on the sheet >> Point to cell A2 |
To replace data in a cell, select the cell and type over the old data.
|
Press Ctrl+Z keys | Let us undo these changes. |
Only narration | We can change part of the data in a cell also, without removing all the contents. |
Double click on cell B3 | To do so, just double-click on the cell. |
Double click on word Rent >> Type Expenses >> press Enter
Point to cell B3 |
Then select the word Rent by double-clicking on it.
|
Press Ctrl+Z keys | Let us undo these changes. |
Press Ctrl + S >> close the file | Lastly, save and close the file. |
Only narration | This brings us to the end of this tutorial. Let us summarize. |
Slide: Summary | In this tutorial, we learnt to:
|
Slide: Assignment | As an assignment
|
Slide: About Spoken Tutorial Project |
|
Slide: Spoken Tutorial Workshops |
|
Slide: Forums | Please post your timed queries in this forum. |
Slide: Acknowledgement | Spoken Tutorial project are funded by MHRD, Govt. of India. |
Slide: Thank you | This is Arvind from IIT Bombay signing off. Thank you for watching. |